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business
technology
strategyapril 2018
TO CONTINUE TO PROVIDE VALUE TO CITIZENS,
THE CITY MUST BE A NIMBLE ORGANIZATION—
CONTINUOUSLY EVALUATING AND EMBRACING
THE ENDLESS POSSIBILITIES THAT ACCOMPANY
CHANGE.
table of
contents
MessagefromtheMayor	 1
MessagefromtheCityManager	2
ExecutiveSummary	 3
OurBusinessTechnology
StrategyataGlance	4
WhatisBusinessTechnology?	 6
AdvancingtheWayAhead	7
DriversofChange	 8
BusinessTechnologyStrategic
PrinciplesandPillars	 10
ReachingCouncil’sStrategicGoals	 32
1
Business Technology Strategy city of edmonton
Digital capabilities continue to
transform the way individuals
and businesses work.
Concurrently, a data revolution is taking place that
requires transformative action to support different
forms of collaboration. As our city changes and grows,
we are tasked with embracing change through creative
and innovative ways of delivering services.
In response, the City of Edmonton has taken steps
to shift toward a City-wide approach to managing
information, data and technology. We know that in
order to deliver maximum value, we need to think,
govern and act from a city-wide perspective. We
operate in a complex ecosystem with other orders
of government, non-profit organizations, businesses,
academia and citizens. To best achieve our goals,
deliver programs and services and provide an
exceptional quality of life for citizens, we must
adapt to meet the demands and expectations from
citizens, stakeholders, partners and employees alike.
Business technology is at the core of this digital
transformation. As a digital city, we are embracing new
ways of delivering programs and services to address
the challenges of the day. Specifically, for Council, this
Business Technology Strategy will help us use data and
analytics to make better evidence-based decisions to
guide how we build a city that is more resilient, livable
and workable. A city that Edmontonians are proud to
call home.
don iveson
mayor
message from
the mayor
2
From sensors that monitor air
quality to analytics that guide
program improvements, the City
of Edmonton is ready to embrace
our future: providing services, new
and existing, in innovative ways.
Edmonton has decided that it doesn’t want to be Canada’s
best kept secret. Recognizing that we are just one element
in a larger system of city building, the City of Edmonton has
facilitated transformational changes which will direct the
growth of our community for years to come.
We want to make Edmonton a place where residents can
see a great future for themselves and a home where they
want to raise their families. We’re all part of something
much bigger than ourselves. It’s exciting. It’s complex. And,
it is going to take a great deal of forethought and planning
to ensure we continue to build a great community.
In today’s modern municipal corporation, technology and
information play an integral role in providing Edmontonians
an excellent experience.
In addition to the option of interacting with City services
using the digital technologies of the day, Edmontonians
expect to be engaged in the planning of their municipality,
empowered with relevant and timely information.
Achieving these goals and meeting Edmontonians’
expectations are some of our top priorities in the
coming years.
linda cochrane
city manager
message
from the
city manager
Because, at the end of the day, that is what the City of
Edmonton is all about, serving Edmontonians. The Business
Technology Strategy does just that by advancing Council’s
Strategic Plan, and by developing partnerships throughout
the community to ensure we are using technology and
information to enable an exceptional quality of life.
3
Business Technology Strategy city of edmonton
Modern municipalities these days operate in a period marked by a rapidly changing
business environment, a call for more open and interactive government and ever
increasing citizen demands. The City of Edmonton (the City) is no longer just a
service and utility provider; rather, it has become a key player in improving the
social welfare of all Edmontonians.
To meet these changing needs, the City needs to continue to build collaborative
partnerships. The challenges it faces do not stand in isolation of one another,
but are elements of a larger system of city building. In addition to strengthening
internal collaboration, the City must foster strong, mutually-beneficial external
partnerships.
The City has significant and valuable amounts of data, business solutions and
diverse technologies. To better leverage these assets, it needs to increase internal
and external data sharing, optimize processes, and deliver quality service while
managing costs effectively—all in partnership with its stakeholders.
This Business Technology Strategy provides a strategic plan to connect all of these
pieces. With a clear path to meet goals and the corresponding governance structure
to ensure progress, this Strategy will help transform Edmonton and the region it
occupies into a place that meets the expectations of the modern world.
executive
summary
Expectations for cities around the
world have changed, including
Edmonton.
4
our business technology
strategy at a glance
DRIVERS
OF CHANGE
PRINCIPLES
STRATEGIC
PILLARS
SUPPORTING
STRATEGIES
ECONOMIC DEVELOPMENT
AND GROWTH
FOCUSED INVESTMENTS
STRENGTHENED
PUBLIC SERVICE
INFORMED LEADERSHIP
ENHANCE CITIZEN EXPERIENCE
The City exists to serve the people who
live and own businesses here. Actively
listening to them and consistently
examining our decisions and options
from their perspectives will give us
confidence that we are focused on
the right things for Edmonton.
Focus business technology decisions
on improving citizen experiences
across the City
Adopt business technology that allows
citizens to interact with the City how
and where they want
Use business technology to better
understand and enhance the programs
and services citizens need
Use information and citizen feedback to
create a two-way dialogue on shaping
Edmonton
CITIZEN FOCUSED
PROVIDE RELIABLE
INFORMATION
Information is a public asset. The City
stewards this asset for the public good;
sharing it transparently, using it for
the benefit of all Edmontonians, and
managing and protecting it responsibly.
The integrity of our information is
paramount.
Collect and share evidence that tells
Edmonton’s story and inspires citizens
to get involved
Share information that will help citizens
and businesses make informed choices
and decisions, and support a more
vibrant Edmonton
Use information to describe our progress
to commitments and anticipate future
needs
Drive decision-making through relevant
information that is easy to access,
review and understand
Educate and train staff on to how to
steward high-quality information and
best use it to drive decision-making
USABLE INFORMATION
Council’s
Strategic Plan
5
The Way Ahead
CITIZEN EXPERIENCE EXPECTATIONS
TRANSPARENT PROCESSES
ENVIRONMENTAL STEWARDSHIP
ORGANIZATIONAL EFFICIENCY
PROMOTE COLLABORATION
The City develops partnerships
to capitalize on the information
and technological capabilities of
Edmontonians, academic institutions,
non-profit organizations, businesses
and the community.
Recognize and develop the partnerships
needed to advance the City’s Business
Technology Strategy
Use information to proactively identify
where external partnerships will best
support citizens
Build and advance Edmonton’s
reputation as a Smart City
PARTNERSHIPS
TRANSFORM THROUGH
INNOVATION
The City creates and fosters new
approaches to business technology that
support effective processes and improve
what people experience when they
interact with us. We embrace disruptive
technology as an opportunity to forward
our thinking and enable the positive
transformation of Edmonton.
Use information and technology to
improve the quality and reach of City
programs and services
Welcome and embrace disruptive
technology to help Edmonton to achieve
its vision
Adopt solutions that better integrate
city business areas and improve people’s
experiences when they interact with the
City
INNOVATION
THINK CITY-WIDE
Business technology provides the most
value when delivered for the benefit of
the entire City of Edmonton ecosystem.
The City’s business technology resources
and assets belong to one City and will be
used as such.
Adopt a single, transparent City-wide
approach to business technology
investments and decision-making
Focus on business technology that
supports and provides broad city value
Clearly define governance
accountabilities for business
technology City-wide
Use business technology to support
talent management efforts and enable
City staff to be their best
INTEGRATED
Business Technology Strategy city of edmonton
6
This allows these organizations to be more efficient
and effective—serving and communicating with their
stakeholders in new ways. Similarly, cities are facing
increasing demands from citizens for more data and
information delivered in new, innovative ways.
what is business
technology?
Progressive organizations around
the world continually reimagine
themselves through innovative
digital tools, systems and processes.
BUSINESS
TECHNOLOGY–
ENABLING SERVICE,
PARTNERSHIP AND
GROWTH THROUGH
THE INNOVATIVE USE
OF INFORMATION
AND TECHNOLOGY.
Business technology recognizes not only the innovation
found in information but also the innovation that exists
within larger ecosystems. The City of Edmonton recognizes
the need to embrace new technology and use its information
to make evidence-based decisions.
7
Business Technology Strategy city of edmonton
advancing the
way ahead
The Business Technology
Strategy moves the City of
Edmonton forward to better
embrace innovative technologies
and use data. This work is
founded on City Council’s vision
as documented in The Way Ahead.
Forming the foundation of the City’s work, The Way Ahead
guides the City’s continued commitment to enhance the
quality of life for Edmontonians. It was updated in 2011
and 2014 and will be further updated in 2018 following
extensive engagement with our stakeholders.
By addressing our current challenges and identifying
a clear plan to achieve the vision defined by The Way
Ahead, the City can meet these high expectations, as
well as effectively and efficiently deliver high-quality
programs and services. Through the Business Technology
Strategy, the City has the opportunity to define the role
business technology has in shaping our economy and the
quality of life in Edmonton.
8
drivers
of change
The City of Edmonton delivers over 80 distinct
programs and services, including roads and
public transit that move people; bylaws and fire
rescue services to promote safety; parks, waste
management and environmental services to
keep our community clean and healthy; and
social programs with leisure activities that
improve quality of life and health. Technology
and information enable all of these programs and
services as well as the employees who provide them.
To continue to provide value to our citizens, the
City must be a nimble organization, continuously
evaluating the evolving landscape and embracing
the endless possibilities that accompany change.
Business Technology Strategy city of edmonton
9
1
ECONOMIC
DEVELOPMENT
AND GROWTH
We need to diversify and
support the economy of
not only Edmonton, but
the surrounding region.
2
FOCUSED
INVESTMENTS
We need to be thoughtful
and focused on where
and how we invest
in technology— from
our workforce to our
infrastructure assets.
3
STRENGTHENED
PUBLIC
SERVICE
Our high-performing
teams require the
information and tools to
increase collaboration and
innovation.
4
INFORMED
LEADERSHIP
We support Council in its
role as decision makers
by providing the best
information and advice
possible.
5
ENVIRONMENTAL
STEWARDSHIP
We are advancing toward
a low-carbon city with
smart energy options and
innovative energy delivery
systems.
6
TRANSPARENT
PROCESS
We are open, transparent
and accountable. Our
stakeholders have a clear
understanding as to how
and why decisions are
made.
7
CITIZEN
EXPERIENCE
EXPECTATIONS
We create opportunities
for diverse input and
participation by inviting
citizens to play a larger role
in shaping their community.
8
ORGANIZATIONAL
EFFICIENCY
We ensure that our existing
technologies are delivered in
the most effective and efficient
manner through process renewal
and optimization.
In understanding and recognizing these eight
drivers of change, the City will be flexible and
adaptable in the implementation of the Business
Technology Strategy and in meeting the evolving
expectations of the citizens it serves.
10
business technology
strategic principles
and pillars
The Business Technology Strategy’s principles
define what is essential for the City’s success.
The principles describe the beliefs and philosphy
that guide what we do and why we do it. Our
pillars set a clear path for the principles and focus
on bringing together businesses and citizens to
transform Edmonton into a community that is
truly responsive to the wants and needs of those
who work and live here.
11
PRINCIPLES
ENHANCE CITIZEN EXPERIENCE
The City exists to serve the people who live and own businesses here.
Actively listening to them and consistently examining our decisions
and options from their perspectives will give us confidence that we are
focused on the right things for Edmonton.
PROVIDE RELIABLE INFORMATION
Information is a public asset. The City stewards this asset for the
public good; sharing it transparently, using it for the benefit of all
Edmontonians, and managing and protecting it responsibly. The
integrity of our information is paramount.
PROMOTE COLLABORATION
The City develops partnerships to capitalize on the information and
technological capabilities of Edmontonians, academic institutions,
non-profit organizations, businesses and the community.
TRANSFORM THROUGH INNOVATION
The City creates and fosters new approaches to business technology
that support effective processes and improve what people experience
when they interact with us. We embrace disruptive technology
as an opportunity to forward our thinking and enable the positive
transformation of Edmonton.
THINK CITY-WIDE
Business technology provides the most value when delivered for
the benefit of the entire City of Edmonton ecosystem. The City’s
business technology resources and assets belong to one City and
will be used as such.
STRATEGIC
PILLARS
CITIZEN
FOCUSED
USABLE
INFORMATION
PARTNERSHIPS
INNOVATION
INTEGRATED
SMART
CITY
Building a city that
is more resilient,
livable, workable
and altogether
more uplifting.
Business Technology Strategy city of edmonton
12
citizen
focused
The City will drive Edmonton
toward a more engaged and
collaborative community,
where business technology
is a tool to understand the
needs and expectations of
Edmontonians.
Understanding what Edmontonians value is essential
for Council to make critical decisions on behalf of a
diverse community. To create rich opportunities for
input and participation, the City must leverage data,
information and technology to identify meaningful
channels for all audiences, at times and places
convenient to them. New opportunities for technology-
based analysis will allow the City to unlock the insights
from feedback and ideas—all to help sharpen thinking
and deliver programs and services which are truly
responsive to the public need.
Business Technology Strategy city of edmonton
13
Increased digital interaction with the City’s
programs and services
Enhanced program and service experiences
through digital and online mediums
Consistent, integrated delivery of citizen
and business programs and services
Success will be
measured by:
citizenfocused
Focus business technology decisions on
improving citizen experiences across the
City
Adopt business technology that allows
citizens to interact with the City how and
where they want
Use business technology to better
understand and enhance the programs
and services citizens need
Use information and citizen feedback to
create a two-way dialogue on shaping
Edmonton
To do this
work, we will:
14
citizen focused
example
initiatives
SMART CITIES CHALLENGE
CITIZEN INPUT
Infrastructure Canada’s Smart Cities
Challenge encourages communities to adopt
a smart cities approach to improve the lives of
their residents through innovation, data and
connected technology.
People from all orders of governments, post-
secondary institutions, startup communities
and the tech industry have come together
along with individual Edmontonians to narrow
the field of ideas to work toward Edmonton’s
pitch. All of these valued stakeholders were
invited to submit their ideas for Edmonton’s
Challenge Theme (and later the specific $50
million proposal) through an online portal at
www.smartcities.edmonton.ca.
REGIONAL SMART FARE
Smart Fare will allow riders in the Edmonton
region to pay for transit using a variety of
methods, as early as 2020. Customers will be
able to use their credit cards, debit cards, other
compatible smart cards and smart devices.
The “tap and go” fare payment system will
make paying for transit (within and across the
Metropolitan Edmonton Region) as simple as
buying a cup of coffee.
15
Business Technology Strategy city of edmonton
CITIZEN OPEN DATA
PRIORITIZATION
As citizens explore and use open data, their
feedback plays a pivotal role in increasing the
quantity and quality of data provided. Citizens’
requests spur the City in its efforts to ensure
that the data is understandable, easily located,
appropriately contextualized, and usable by
both people and machines.
To ensure that the processes of requesting,
organizing and delivering data are efficient
and responsible, citizens are able to track
and up and down vote dataset requests. This
allows City staff to prioritize internal work
based on citizen choice.
citizenfocused
16
usable
information
The City will continue to enable more strategic,
community-based decision-making by providing
data and information to all stakeholders and
ensuring these stakeholders have the tools and
knowledge to perform meaningful analysis.
Data and information will be treated as assets that can be collected, accessed,
analyzed and shared globally. City employees will be trained and educated on the full
potential of our information, how to steward and maintain high-quality information
for wider sharing and how to use analytics to guide Edmonton’s way forward. With
trustworthy information and a driving vision of “open by default”, the City will
be able to consistently describe the story of Edmonton and its progress toward
Council’s vision.
17
Business Technology Strategy city of edmonton
Transparent access to consistent, reliable
and accurate near-real-time data and
information for citizens, businesses and
staff
Use of data and information
to make decisions and measure results
Increased trust in available data
and information
Success will be
measured by:
Collect and share evidence that tells
Edmonton’s story and inspires citizens
to get involved
Share information that will help citizens
and businesses make informed choices
and decisions, and support a more vibrant
Edmonton
Use information to describe our progress
toward commitments and anticipate
future needs
Drive decision-making through relevant
information that is easy to access, review
and understand
Educate and train staff on to how to
steward high-quality information and
best use it to drive decision-making
To do this
work, we will:
usableinformation
18
usable information
example
initiatives
MANAGEMENT
OPERATIONAL DASHBOARD
The Management Operational Dashboard
(MOD) provides City leadership with a single
place to go to get information. This includes
visualized financial results, safety statistics,
operational statistics and much more. As
of April 2018, over 65 Google Sheets, data
visualizations, dashboards and reports can
be accessed through MOD.
DATA GOVERNANCE
In 2017, What Works Cities (a Bloomberg
Philanthropies initiative delivered by Johns
Hopkins University) reviewed the City of
Edmonton’s data governance practices.
From this engagement, the Data Governance
Committee was created to support the City by
treating data as a strategic asset, protecting
it and reducing the associated Corporate risk.
The work of the Committee is supported by
specialized training on data storytelling
and visualization.
19
Business Technology Strategy city of edmonton
NATURAL LANGUAGE
PROCESSING
The City collects a vast amount of free-
form text through a number of channels
including 311, social media and surveys.
Millions of Tweets, blog comments, and
Insight Survey comments, are collected
into datasets. This data is analyzed,
assigned a sentiment (positive, negative
or neutral) and then associated with
keywords and concepts to determine the
general feeling of groups or individuals
toward a particular subject.
ONE CITY DATA HUB
The OneCity Data Hub (OCDH) is a one-stop
shop for City employees to access city-wide
data for business analytics and evidence-
based decision-making. It delivers role-based
and secure data gathered from the
wide range of assets across the City.
Data available in the OCDH can be browsed
through the Business Analytics Catalogue
application through which users can easily
discover, request access and suggest new
datasets and data visualizations.
usableinformation
20
The City will drive growth
and increase the reach of
programs and services by
encouraging strong, open and
collaborative partnerships
enabled by technology, data
and information.
Insights from business technology will proactively
identify previously unconsidered partnership
opportunities. Open, high-quality information
will build trust in the City’s partnerships and align
coordinated efforts. The City will continue to build
and advance Edmonton’s global reputation and
vision through open collaboration with all orders of
government, non-profit organizations, businesses,
academia and citizens.
partnerships
21
Business Technology Strategy city of edmonton
Recognize and develop the partnerships
needed to advance the City’s Business
Technology Strategy
Use information to proactively identify
where external partnerships will best
support citizens
Build and advance Edmonton’s reputation
as a Smart City
To do this
work, we will:
Increased strategic partnerships
Increased stakeholder participation in
realizing the information and technology
vision of the City
Increased economic diversity through
a stronger technology sector
Success will be
measured by:
partnerships
22
partnerships
example
initiatives
23
AIR QUALITY SMART
LIGHT INTEGRATION
The City of Edmonton is partnering with
BetaCity YEG (a local civic technology group)
to monitor air quality through smart light
bulbs. This initiative raises awareness of
Edmonton’s air quality and Edmonton will
be the first city in Canada to use the IFTTT
(“if this, then that”) platform. The platform
allows anyone to connect a Wi-Fi-enabled
light bulb to provincial air quality data,
which updates every half hour. A large
light installation (inspired by a similar
initiative in Paris) is planned for City
Hall for Clean Air Day in June 2018.
VIRTUAL REALITY
FOR PUBLIC ENGAGEMENT
The City is partnering with citizen
technology developers to explore using
virtual or augmented reality in gathering
citizen input. The first citizen engagement
pilot will focus on Smart City. Citizens will
be able to view and engage with new smart
city technologies embedded in the city
environment such as autonomous vehicles,
sensors and kiosks in order to increase
their digital literacy.
TECHNOVATION
Technovation is a global 10-week STEM
(Science, Technology, Engineering and Math)
app competition, which brings together
girls from six schools across the Greater
Edmonton area. Participants are supported
by female technology and business mentors
working in organizations such as Bioware,
the City of Edmonton and University of
Alberta. Technovation is delivered in
partnership with the Northern Alberta
Institute of Technology (NAIT) and Lift
Interactive.
GAMIFY YOUR CIVIC
PARTICIPATION
The City is partnering with Volunteer Alberta
to promote participation and volunteerism
in diverse community and cultural events
by encouraging friendly competition among
people and organizations in the Edmonton
region. By working with the civic technology
community, an app will be created that makes
checking into events automatic and displays
a public leaderboard of the area’s most active
community event attendees and volunteers.
partnerships
Business Technology Strategy city of edmonton
24
The City will identify and explore emerging
and existing technologies that could profoundly
improve the way it furthers Council’s
strategic vision.
Increased access to faster internet, interconnected services and new, advanced
technologies will result in cost efficiencies, resilient infrastructure and an
improved urban experience for Edmontonians. The City will work diligently
to make best use of our existing assets and improve our processes prior to investing
in more innovative technologies. To compliment this work, the City will continue
to welcome and embrace disruptive technology to help Edmonton achieve
its vision and provide improved opportunities for citizen engagement.
innovation
Business Technology Strategy city of edmonton
Use information and technology
to improve the quality and reach
of City programs and services
Welcome and embrace disruptive
technology to help Edmonton to achieve
its vision
Adopt solutions that better integrate
the organization and improve people’s
experiences when they interact with
the City
To do this
work, we will:
Improved access to digital programs and
services for citizens and businesses
Increased coordination and integration
of programs and services
Reduced environmental footprint of the
City’s operations
More efficient and effective service
provision
Success will be
measured by:
innovation
25
26
innovation
example
initiatives
AUTONOMOUS
VEHICLES STRATEGY
New and emerging technology for vehicles
will impact the way people and goods travel
in Edmonton. Aligned to the Smart City
Strategy, the City is developing a Smart
Transportation Action Plan that focuses on
automated, connected, shared and electric
mobility technologies.
The Action Plan will guide the City’s short
term actions on how to prepare for these
emerging technologies and will also take
an integrated approach, ensuring that all
of the City’s departments are responding
in a coordinated way.
ROBOTIC PROCESS AUTOMATION
Robotic Process Automation (RPA) replicates
the actions of a human interacting with the
user interface of a computer system—similar
to a “software robot”. The City is developing
a plan to identify and pilot use cases for this
technology. This will allow staff to be re-
focused from repetitive tasks to activities
providing increased value to citizens.
27
Business Technology Strategy city of edmonton
innovation
ROUTING OPTIMIZATION
Everyday, many City services are
completed using dispatched teams
and equipment. Currently, routes are
determined by the individual operator at
the beginning of the work day using their
expertise regarding the task at hand.
To leverage data and analytics, the City
has begun applying routing optimization to
services such as grass cutting and parking
machine coin collection. Web portals
use state-of-the-art algorithms that
leverage data such as traffic information
and equipment inventories to find optimal
routes. The optimized routes are then
automatically uploaded to mobile devices,
allowing the City’s team members to
maximize their efforts and contribute
to a greener environment through
a reduction in fuel consumption.
CROWDMAPPING
The City of Edmonton, in partnership
with the University of Alberta, is collecting
accessibility information for public and
private buildings. By gathering and
publishing this information, citizens
of all ability levels will be able to better
plan and navigate Edmonton’s physical
environment.
As crowdmapping proceeds, the City
will be able to identify opportunities for
improvements to ensure all Edmontonians
have equal access to enjoy their community
and all that it entails.
28
The City will implement an
integrated and transparent
approach to business technology
decisions, anticipating the needs
of the organization for decades
to come.
Business technology enables every one of the City’s diverse
programs and services—from recruiting and developing
high-performance teams to collecting environmental readings
as the City addresses climate change. The City’s investments
will prioritize assets and solutions and provide City-wide value,
supported by policies and procedures, making the best use of
the available people, resources and time.
integrated
29
Business Technology Strategy city of edmonton
Reduced duplication of business technology
assets and solutions
Greater returns on business technology
investments
More efficient use of resources through
simplified and streamlined business
technology
Success will be
measured by:
integrated
Adopt a single, transparent City-wide
approach to business technology
investments and decision-making
Focus on business technology that supports
and provides broad organizational value
Clearly define governance accountabilities
for business technology City-wide
Use business technology to support talent
management efforts and enable City staff
to be their best
To do this
work, we will:
30
APPLICATION PORTAL
The Application Portal allows City of Edmonton
employees to connect to applications and
intranet with a consistent look and feel from
any device, anywhere, anytime. The Portal
enables the use of Alternate Work Strategies
—a program that minimizes the City’s impact
on the environment and contributes to the
revitalization and growth of downtown
Edmonton.
COMPUTER-AIDED DISPATCH
In a collaborative effort, Fire Rescue Services,
Edmonton Transit Service and Corporate
Security all dispatch emergency services
using the same computer-aided dispatch
(CAD) system. Over the past 20 years, CAD
has evolved into an intuitive emergency
response tool integrated with Alberta Health
Services’ real-time Emergency Management
Systems. This integration provides citizens a
more complete emergency response service.
ESIGNATURES
As part of the technology procurement
process, the City has piloted and is now
implementing electronic signatures for
all internal procurement documents.
eSignatures removes the need for mail
deliveries between the City’s far reaching
buildings, recreation centres and offices.
eSignatures reduces the City’s environmental
footprint and allows for more timely
authorizations.
EDMONTON.CA/JOBS
RECRUITMENT PODCASTS
The addition of podcast functionality to
the City of Edmonton’s online job portal
gives prospective employees insight into
the expectations of the position and the
manager’s leadership style. Not only are
podcasts inexpensive to produce, it is the
first time, from a recruiting perspective,
that the City is enabling transparency
between candidates and hiring managers.
integrated
example
initiatives
31
Business Technology Strategy city of edmonton
integrated
THE CITY WILL ACHIEVE ITS GOALS, DELIVER PROGRAMS
AND SERVICES, AND PROVIDE AN EXCEPTIONAL QUALITY
OF LIFE FOR EDMONTONIANS BY EMBRACING BOTH THE
PERSPECTIVES OF A DIVERSE COMMUNITY AND THE
OPPORTUNITIES PRESENTED BY TECHNOLOGICAL
ADVANCES.
32
reaching council’s
strategic goals
The Business Technology
Strategy describes a bold
and ambitious vision
for business technology for
Edmonton. With dedication,
hard work and leadership
from across the City,
the objectives of the
Strategy are achievable.
To enable Edmonton to fully benefit from the opportunities,
engagement, inclusion and innovation presented through
business technology, the City will work to fully to implement
the supporting strategies highlighted in the Business
Technology Strategy.
33
Business Technology Strategy city of edmonton
Assessing the degree to which the Business
Technology Strategy supports the progress
and achievement of Council’s Strategic
Goals articulated in The Way Ahead will
be accomplished by:
1
Establishing a governance structure which reviews and prioritizes
technology investments against the five pillars of the Business
Technology Strategy.
2
Linking each outcome identified in the Business Technology Strategy
to performance measures that already exist within the City. If a relevant
measure does not currently exist for a business technology outcome,
careful consideration will be given to define and implement a new
measure to assess performance.
3
Ensuring each performance measure will also be linked back to a set of
City Outcomes that assess the City’s progress towards achieving Council’s
Strategic Goals.
4 Confirming a baseline for each measure that will be used to gauge future
performance against a recorded current state.
5 Setting a target for each measure to define the level of performance aspired
to by the City that will indicate achievement of our strategic business goals.
6
Identifying annual performance measure improvements to signal the
intended incremental growth and provide focus for business technology
resource and investment plans.
7
Reporting on and reviewing performance measures at regular intervals
against targets to assess progress, confirm priorities or inform changes
to ensure the City is best positioned to achieve our goals and advance
Edmonton’s vision.
next
steps
EDMONTON.CA
business technology
strategy 2018
EDMONTON.CA

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City of Edmonton Business Technology Strategy

  • 2. TO CONTINUE TO PROVIDE VALUE TO CITIZENS, THE CITY MUST BE A NIMBLE ORGANIZATION— CONTINUOUSLY EVALUATING AND EMBRACING THE ENDLESS POSSIBILITIES THAT ACCOMPANY CHANGE. table of contents MessagefromtheMayor 1 MessagefromtheCityManager 2 ExecutiveSummary 3 OurBusinessTechnology StrategyataGlance 4 WhatisBusinessTechnology? 6 AdvancingtheWayAhead 7 DriversofChange 8 BusinessTechnologyStrategic PrinciplesandPillars 10 ReachingCouncil’sStrategicGoals 32
  • 3. 1 Business Technology Strategy city of edmonton Digital capabilities continue to transform the way individuals and businesses work. Concurrently, a data revolution is taking place that requires transformative action to support different forms of collaboration. As our city changes and grows, we are tasked with embracing change through creative and innovative ways of delivering services. In response, the City of Edmonton has taken steps to shift toward a City-wide approach to managing information, data and technology. We know that in order to deliver maximum value, we need to think, govern and act from a city-wide perspective. We operate in a complex ecosystem with other orders of government, non-profit organizations, businesses, academia and citizens. To best achieve our goals, deliver programs and services and provide an exceptional quality of life for citizens, we must adapt to meet the demands and expectations from citizens, stakeholders, partners and employees alike. Business technology is at the core of this digital transformation. As a digital city, we are embracing new ways of delivering programs and services to address the challenges of the day. Specifically, for Council, this Business Technology Strategy will help us use data and analytics to make better evidence-based decisions to guide how we build a city that is more resilient, livable and workable. A city that Edmontonians are proud to call home. don iveson mayor message from the mayor
  • 4. 2 From sensors that monitor air quality to analytics that guide program improvements, the City of Edmonton is ready to embrace our future: providing services, new and existing, in innovative ways. Edmonton has decided that it doesn’t want to be Canada’s best kept secret. Recognizing that we are just one element in a larger system of city building, the City of Edmonton has facilitated transformational changes which will direct the growth of our community for years to come. We want to make Edmonton a place where residents can see a great future for themselves and a home where they want to raise their families. We’re all part of something much bigger than ourselves. It’s exciting. It’s complex. And, it is going to take a great deal of forethought and planning to ensure we continue to build a great community. In today’s modern municipal corporation, technology and information play an integral role in providing Edmontonians an excellent experience. In addition to the option of interacting with City services using the digital technologies of the day, Edmontonians expect to be engaged in the planning of their municipality, empowered with relevant and timely information. Achieving these goals and meeting Edmontonians’ expectations are some of our top priorities in the coming years. linda cochrane city manager message from the city manager Because, at the end of the day, that is what the City of Edmonton is all about, serving Edmontonians. The Business Technology Strategy does just that by advancing Council’s Strategic Plan, and by developing partnerships throughout the community to ensure we are using technology and information to enable an exceptional quality of life.
  • 5. 3 Business Technology Strategy city of edmonton Modern municipalities these days operate in a period marked by a rapidly changing business environment, a call for more open and interactive government and ever increasing citizen demands. The City of Edmonton (the City) is no longer just a service and utility provider; rather, it has become a key player in improving the social welfare of all Edmontonians. To meet these changing needs, the City needs to continue to build collaborative partnerships. The challenges it faces do not stand in isolation of one another, but are elements of a larger system of city building. In addition to strengthening internal collaboration, the City must foster strong, mutually-beneficial external partnerships. The City has significant and valuable amounts of data, business solutions and diverse technologies. To better leverage these assets, it needs to increase internal and external data sharing, optimize processes, and deliver quality service while managing costs effectively—all in partnership with its stakeholders. This Business Technology Strategy provides a strategic plan to connect all of these pieces. With a clear path to meet goals and the corresponding governance structure to ensure progress, this Strategy will help transform Edmonton and the region it occupies into a place that meets the expectations of the modern world. executive summary Expectations for cities around the world have changed, including Edmonton.
  • 6. 4 our business technology strategy at a glance DRIVERS OF CHANGE PRINCIPLES STRATEGIC PILLARS SUPPORTING STRATEGIES ECONOMIC DEVELOPMENT AND GROWTH FOCUSED INVESTMENTS STRENGTHENED PUBLIC SERVICE INFORMED LEADERSHIP ENHANCE CITIZEN EXPERIENCE The City exists to serve the people who live and own businesses here. Actively listening to them and consistently examining our decisions and options from their perspectives will give us confidence that we are focused on the right things for Edmonton. Focus business technology decisions on improving citizen experiences across the City Adopt business technology that allows citizens to interact with the City how and where they want Use business technology to better understand and enhance the programs and services citizens need Use information and citizen feedback to create a two-way dialogue on shaping Edmonton CITIZEN FOCUSED PROVIDE RELIABLE INFORMATION Information is a public asset. The City stewards this asset for the public good; sharing it transparently, using it for the benefit of all Edmontonians, and managing and protecting it responsibly. The integrity of our information is paramount. Collect and share evidence that tells Edmonton’s story and inspires citizens to get involved Share information that will help citizens and businesses make informed choices and decisions, and support a more vibrant Edmonton Use information to describe our progress to commitments and anticipate future needs Drive decision-making through relevant information that is easy to access, review and understand Educate and train staff on to how to steward high-quality information and best use it to drive decision-making USABLE INFORMATION Council’s Strategic Plan
  • 7. 5 The Way Ahead CITIZEN EXPERIENCE EXPECTATIONS TRANSPARENT PROCESSES ENVIRONMENTAL STEWARDSHIP ORGANIZATIONAL EFFICIENCY PROMOTE COLLABORATION The City develops partnerships to capitalize on the information and technological capabilities of Edmontonians, academic institutions, non-profit organizations, businesses and the community. Recognize and develop the partnerships needed to advance the City’s Business Technology Strategy Use information to proactively identify where external partnerships will best support citizens Build and advance Edmonton’s reputation as a Smart City PARTNERSHIPS TRANSFORM THROUGH INNOVATION The City creates and fosters new approaches to business technology that support effective processes and improve what people experience when they interact with us. We embrace disruptive technology as an opportunity to forward our thinking and enable the positive transformation of Edmonton. Use information and technology to improve the quality and reach of City programs and services Welcome and embrace disruptive technology to help Edmonton to achieve its vision Adopt solutions that better integrate city business areas and improve people’s experiences when they interact with the City INNOVATION THINK CITY-WIDE Business technology provides the most value when delivered for the benefit of the entire City of Edmonton ecosystem. The City’s business technology resources and assets belong to one City and will be used as such. Adopt a single, transparent City-wide approach to business technology investments and decision-making Focus on business technology that supports and provides broad city value Clearly define governance accountabilities for business technology City-wide Use business technology to support talent management efforts and enable City staff to be their best INTEGRATED Business Technology Strategy city of edmonton
  • 8. 6 This allows these organizations to be more efficient and effective—serving and communicating with their stakeholders in new ways. Similarly, cities are facing increasing demands from citizens for more data and information delivered in new, innovative ways. what is business technology? Progressive organizations around the world continually reimagine themselves through innovative digital tools, systems and processes. BUSINESS TECHNOLOGY– ENABLING SERVICE, PARTNERSHIP AND GROWTH THROUGH THE INNOVATIVE USE OF INFORMATION AND TECHNOLOGY. Business technology recognizes not only the innovation found in information but also the innovation that exists within larger ecosystems. The City of Edmonton recognizes the need to embrace new technology and use its information to make evidence-based decisions.
  • 9. 7 Business Technology Strategy city of edmonton advancing the way ahead The Business Technology Strategy moves the City of Edmonton forward to better embrace innovative technologies and use data. This work is founded on City Council’s vision as documented in The Way Ahead. Forming the foundation of the City’s work, The Way Ahead guides the City’s continued commitment to enhance the quality of life for Edmontonians. It was updated in 2011 and 2014 and will be further updated in 2018 following extensive engagement with our stakeholders. By addressing our current challenges and identifying a clear plan to achieve the vision defined by The Way Ahead, the City can meet these high expectations, as well as effectively and efficiently deliver high-quality programs and services. Through the Business Technology Strategy, the City has the opportunity to define the role business technology has in shaping our economy and the quality of life in Edmonton.
  • 10. 8 drivers of change The City of Edmonton delivers over 80 distinct programs and services, including roads and public transit that move people; bylaws and fire rescue services to promote safety; parks, waste management and environmental services to keep our community clean and healthy; and social programs with leisure activities that improve quality of life and health. Technology and information enable all of these programs and services as well as the employees who provide them. To continue to provide value to our citizens, the City must be a nimble organization, continuously evaluating the evolving landscape and embracing the endless possibilities that accompany change.
  • 11. Business Technology Strategy city of edmonton 9 1 ECONOMIC DEVELOPMENT AND GROWTH We need to diversify and support the economy of not only Edmonton, but the surrounding region. 2 FOCUSED INVESTMENTS We need to be thoughtful and focused on where and how we invest in technology— from our workforce to our infrastructure assets. 3 STRENGTHENED PUBLIC SERVICE Our high-performing teams require the information and tools to increase collaboration and innovation. 4 INFORMED LEADERSHIP We support Council in its role as decision makers by providing the best information and advice possible. 5 ENVIRONMENTAL STEWARDSHIP We are advancing toward a low-carbon city with smart energy options and innovative energy delivery systems. 6 TRANSPARENT PROCESS We are open, transparent and accountable. Our stakeholders have a clear understanding as to how and why decisions are made. 7 CITIZEN EXPERIENCE EXPECTATIONS We create opportunities for diverse input and participation by inviting citizens to play a larger role in shaping their community. 8 ORGANIZATIONAL EFFICIENCY We ensure that our existing technologies are delivered in the most effective and efficient manner through process renewal and optimization. In understanding and recognizing these eight drivers of change, the City will be flexible and adaptable in the implementation of the Business Technology Strategy and in meeting the evolving expectations of the citizens it serves.
  • 12. 10 business technology strategic principles and pillars The Business Technology Strategy’s principles define what is essential for the City’s success. The principles describe the beliefs and philosphy that guide what we do and why we do it. Our pillars set a clear path for the principles and focus on bringing together businesses and citizens to transform Edmonton into a community that is truly responsive to the wants and needs of those who work and live here.
  • 13. 11 PRINCIPLES ENHANCE CITIZEN EXPERIENCE The City exists to serve the people who live and own businesses here. Actively listening to them and consistently examining our decisions and options from their perspectives will give us confidence that we are focused on the right things for Edmonton. PROVIDE RELIABLE INFORMATION Information is a public asset. The City stewards this asset for the public good; sharing it transparently, using it for the benefit of all Edmontonians, and managing and protecting it responsibly. The integrity of our information is paramount. PROMOTE COLLABORATION The City develops partnerships to capitalize on the information and technological capabilities of Edmontonians, academic institutions, non-profit organizations, businesses and the community. TRANSFORM THROUGH INNOVATION The City creates and fosters new approaches to business technology that support effective processes and improve what people experience when they interact with us. We embrace disruptive technology as an opportunity to forward our thinking and enable the positive transformation of Edmonton. THINK CITY-WIDE Business technology provides the most value when delivered for the benefit of the entire City of Edmonton ecosystem. The City’s business technology resources and assets belong to one City and will be used as such. STRATEGIC PILLARS CITIZEN FOCUSED USABLE INFORMATION PARTNERSHIPS INNOVATION INTEGRATED SMART CITY Building a city that is more resilient, livable, workable and altogether more uplifting. Business Technology Strategy city of edmonton
  • 14. 12 citizen focused The City will drive Edmonton toward a more engaged and collaborative community, where business technology is a tool to understand the needs and expectations of Edmontonians. Understanding what Edmontonians value is essential for Council to make critical decisions on behalf of a diverse community. To create rich opportunities for input and participation, the City must leverage data, information and technology to identify meaningful channels for all audiences, at times and places convenient to them. New opportunities for technology- based analysis will allow the City to unlock the insights from feedback and ideas—all to help sharpen thinking and deliver programs and services which are truly responsive to the public need.
  • 15. Business Technology Strategy city of edmonton 13 Increased digital interaction with the City’s programs and services Enhanced program and service experiences through digital and online mediums Consistent, integrated delivery of citizen and business programs and services Success will be measured by: citizenfocused Focus business technology decisions on improving citizen experiences across the City Adopt business technology that allows citizens to interact with the City how and where they want Use business technology to better understand and enhance the programs and services citizens need Use information and citizen feedback to create a two-way dialogue on shaping Edmonton To do this work, we will:
  • 16. 14 citizen focused example initiatives SMART CITIES CHALLENGE CITIZEN INPUT Infrastructure Canada’s Smart Cities Challenge encourages communities to adopt a smart cities approach to improve the lives of their residents through innovation, data and connected technology. People from all orders of governments, post- secondary institutions, startup communities and the tech industry have come together along with individual Edmontonians to narrow the field of ideas to work toward Edmonton’s pitch. All of these valued stakeholders were invited to submit their ideas for Edmonton’s Challenge Theme (and later the specific $50 million proposal) through an online portal at www.smartcities.edmonton.ca. REGIONAL SMART FARE Smart Fare will allow riders in the Edmonton region to pay for transit using a variety of methods, as early as 2020. Customers will be able to use their credit cards, debit cards, other compatible smart cards and smart devices. The “tap and go” fare payment system will make paying for transit (within and across the Metropolitan Edmonton Region) as simple as buying a cup of coffee.
  • 17. 15 Business Technology Strategy city of edmonton CITIZEN OPEN DATA PRIORITIZATION As citizens explore and use open data, their feedback plays a pivotal role in increasing the quantity and quality of data provided. Citizens’ requests spur the City in its efforts to ensure that the data is understandable, easily located, appropriately contextualized, and usable by both people and machines. To ensure that the processes of requesting, organizing and delivering data are efficient and responsible, citizens are able to track and up and down vote dataset requests. This allows City staff to prioritize internal work based on citizen choice. citizenfocused
  • 18. 16 usable information The City will continue to enable more strategic, community-based decision-making by providing data and information to all stakeholders and ensuring these stakeholders have the tools and knowledge to perform meaningful analysis. Data and information will be treated as assets that can be collected, accessed, analyzed and shared globally. City employees will be trained and educated on the full potential of our information, how to steward and maintain high-quality information for wider sharing and how to use analytics to guide Edmonton’s way forward. With trustworthy information and a driving vision of “open by default”, the City will be able to consistently describe the story of Edmonton and its progress toward Council’s vision.
  • 19. 17 Business Technology Strategy city of edmonton Transparent access to consistent, reliable and accurate near-real-time data and information for citizens, businesses and staff Use of data and information to make decisions and measure results Increased trust in available data and information Success will be measured by: Collect and share evidence that tells Edmonton’s story and inspires citizens to get involved Share information that will help citizens and businesses make informed choices and decisions, and support a more vibrant Edmonton Use information to describe our progress toward commitments and anticipate future needs Drive decision-making through relevant information that is easy to access, review and understand Educate and train staff on to how to steward high-quality information and best use it to drive decision-making To do this work, we will: usableinformation
  • 20. 18 usable information example initiatives MANAGEMENT OPERATIONAL DASHBOARD The Management Operational Dashboard (MOD) provides City leadership with a single place to go to get information. This includes visualized financial results, safety statistics, operational statistics and much more. As of April 2018, over 65 Google Sheets, data visualizations, dashboards and reports can be accessed through MOD. DATA GOVERNANCE In 2017, What Works Cities (a Bloomberg Philanthropies initiative delivered by Johns Hopkins University) reviewed the City of Edmonton’s data governance practices. From this engagement, the Data Governance Committee was created to support the City by treating data as a strategic asset, protecting it and reducing the associated Corporate risk. The work of the Committee is supported by specialized training on data storytelling and visualization.
  • 21. 19 Business Technology Strategy city of edmonton NATURAL LANGUAGE PROCESSING The City collects a vast amount of free- form text through a number of channels including 311, social media and surveys. Millions of Tweets, blog comments, and Insight Survey comments, are collected into datasets. This data is analyzed, assigned a sentiment (positive, negative or neutral) and then associated with keywords and concepts to determine the general feeling of groups or individuals toward a particular subject. ONE CITY DATA HUB The OneCity Data Hub (OCDH) is a one-stop shop for City employees to access city-wide data for business analytics and evidence- based decision-making. It delivers role-based and secure data gathered from the wide range of assets across the City. Data available in the OCDH can be browsed through the Business Analytics Catalogue application through which users can easily discover, request access and suggest new datasets and data visualizations. usableinformation
  • 22. 20 The City will drive growth and increase the reach of programs and services by encouraging strong, open and collaborative partnerships enabled by technology, data and information. Insights from business technology will proactively identify previously unconsidered partnership opportunities. Open, high-quality information will build trust in the City’s partnerships and align coordinated efforts. The City will continue to build and advance Edmonton’s global reputation and vision through open collaboration with all orders of government, non-profit organizations, businesses, academia and citizens. partnerships
  • 23. 21 Business Technology Strategy city of edmonton Recognize and develop the partnerships needed to advance the City’s Business Technology Strategy Use information to proactively identify where external partnerships will best support citizens Build and advance Edmonton’s reputation as a Smart City To do this work, we will: Increased strategic partnerships Increased stakeholder participation in realizing the information and technology vision of the City Increased economic diversity through a stronger technology sector Success will be measured by: partnerships
  • 25. 23 AIR QUALITY SMART LIGHT INTEGRATION The City of Edmonton is partnering with BetaCity YEG (a local civic technology group) to monitor air quality through smart light bulbs. This initiative raises awareness of Edmonton’s air quality and Edmonton will be the first city in Canada to use the IFTTT (“if this, then that”) platform. The platform allows anyone to connect a Wi-Fi-enabled light bulb to provincial air quality data, which updates every half hour. A large light installation (inspired by a similar initiative in Paris) is planned for City Hall for Clean Air Day in June 2018. VIRTUAL REALITY FOR PUBLIC ENGAGEMENT The City is partnering with citizen technology developers to explore using virtual or augmented reality in gathering citizen input. The first citizen engagement pilot will focus on Smart City. Citizens will be able to view and engage with new smart city technologies embedded in the city environment such as autonomous vehicles, sensors and kiosks in order to increase their digital literacy. TECHNOVATION Technovation is a global 10-week STEM (Science, Technology, Engineering and Math) app competition, which brings together girls from six schools across the Greater Edmonton area. Participants are supported by female technology and business mentors working in organizations such as Bioware, the City of Edmonton and University of Alberta. Technovation is delivered in partnership with the Northern Alberta Institute of Technology (NAIT) and Lift Interactive. GAMIFY YOUR CIVIC PARTICIPATION The City is partnering with Volunteer Alberta to promote participation and volunteerism in diverse community and cultural events by encouraging friendly competition among people and organizations in the Edmonton region. By working with the civic technology community, an app will be created that makes checking into events automatic and displays a public leaderboard of the area’s most active community event attendees and volunteers. partnerships Business Technology Strategy city of edmonton
  • 26. 24 The City will identify and explore emerging and existing technologies that could profoundly improve the way it furthers Council’s strategic vision. Increased access to faster internet, interconnected services and new, advanced technologies will result in cost efficiencies, resilient infrastructure and an improved urban experience for Edmontonians. The City will work diligently to make best use of our existing assets and improve our processes prior to investing in more innovative technologies. To compliment this work, the City will continue to welcome and embrace disruptive technology to help Edmonton achieve its vision and provide improved opportunities for citizen engagement. innovation
  • 27. Business Technology Strategy city of edmonton Use information and technology to improve the quality and reach of City programs and services Welcome and embrace disruptive technology to help Edmonton to achieve its vision Adopt solutions that better integrate the organization and improve people’s experiences when they interact with the City To do this work, we will: Improved access to digital programs and services for citizens and businesses Increased coordination and integration of programs and services Reduced environmental footprint of the City’s operations More efficient and effective service provision Success will be measured by: innovation 25
  • 28. 26 innovation example initiatives AUTONOMOUS VEHICLES STRATEGY New and emerging technology for vehicles will impact the way people and goods travel in Edmonton. Aligned to the Smart City Strategy, the City is developing a Smart Transportation Action Plan that focuses on automated, connected, shared and electric mobility technologies. The Action Plan will guide the City’s short term actions on how to prepare for these emerging technologies and will also take an integrated approach, ensuring that all of the City’s departments are responding in a coordinated way. ROBOTIC PROCESS AUTOMATION Robotic Process Automation (RPA) replicates the actions of a human interacting with the user interface of a computer system—similar to a “software robot”. The City is developing a plan to identify and pilot use cases for this technology. This will allow staff to be re- focused from repetitive tasks to activities providing increased value to citizens.
  • 29. 27 Business Technology Strategy city of edmonton innovation ROUTING OPTIMIZATION Everyday, many City services are completed using dispatched teams and equipment. Currently, routes are determined by the individual operator at the beginning of the work day using their expertise regarding the task at hand. To leverage data and analytics, the City has begun applying routing optimization to services such as grass cutting and parking machine coin collection. Web portals use state-of-the-art algorithms that leverage data such as traffic information and equipment inventories to find optimal routes. The optimized routes are then automatically uploaded to mobile devices, allowing the City’s team members to maximize their efforts and contribute to a greener environment through a reduction in fuel consumption. CROWDMAPPING The City of Edmonton, in partnership with the University of Alberta, is collecting accessibility information for public and private buildings. By gathering and publishing this information, citizens of all ability levels will be able to better plan and navigate Edmonton’s physical environment. As crowdmapping proceeds, the City will be able to identify opportunities for improvements to ensure all Edmontonians have equal access to enjoy their community and all that it entails.
  • 30. 28 The City will implement an integrated and transparent approach to business technology decisions, anticipating the needs of the organization for decades to come. Business technology enables every one of the City’s diverse programs and services—from recruiting and developing high-performance teams to collecting environmental readings as the City addresses climate change. The City’s investments will prioritize assets and solutions and provide City-wide value, supported by policies and procedures, making the best use of the available people, resources and time. integrated
  • 31. 29 Business Technology Strategy city of edmonton Reduced duplication of business technology assets and solutions Greater returns on business technology investments More efficient use of resources through simplified and streamlined business technology Success will be measured by: integrated Adopt a single, transparent City-wide approach to business technology investments and decision-making Focus on business technology that supports and provides broad organizational value Clearly define governance accountabilities for business technology City-wide Use business technology to support talent management efforts and enable City staff to be their best To do this work, we will:
  • 32. 30 APPLICATION PORTAL The Application Portal allows City of Edmonton employees to connect to applications and intranet with a consistent look and feel from any device, anywhere, anytime. The Portal enables the use of Alternate Work Strategies —a program that minimizes the City’s impact on the environment and contributes to the revitalization and growth of downtown Edmonton. COMPUTER-AIDED DISPATCH In a collaborative effort, Fire Rescue Services, Edmonton Transit Service and Corporate Security all dispatch emergency services using the same computer-aided dispatch (CAD) system. Over the past 20 years, CAD has evolved into an intuitive emergency response tool integrated with Alberta Health Services’ real-time Emergency Management Systems. This integration provides citizens a more complete emergency response service. ESIGNATURES As part of the technology procurement process, the City has piloted and is now implementing electronic signatures for all internal procurement documents. eSignatures removes the need for mail deliveries between the City’s far reaching buildings, recreation centres and offices. eSignatures reduces the City’s environmental footprint and allows for more timely authorizations. EDMONTON.CA/JOBS RECRUITMENT PODCASTS The addition of podcast functionality to the City of Edmonton’s online job portal gives prospective employees insight into the expectations of the position and the manager’s leadership style. Not only are podcasts inexpensive to produce, it is the first time, from a recruiting perspective, that the City is enabling transparency between candidates and hiring managers. integrated example initiatives
  • 33. 31 Business Technology Strategy city of edmonton integrated THE CITY WILL ACHIEVE ITS GOALS, DELIVER PROGRAMS AND SERVICES, AND PROVIDE AN EXCEPTIONAL QUALITY OF LIFE FOR EDMONTONIANS BY EMBRACING BOTH THE PERSPECTIVES OF A DIVERSE COMMUNITY AND THE OPPORTUNITIES PRESENTED BY TECHNOLOGICAL ADVANCES.
  • 34. 32 reaching council’s strategic goals The Business Technology Strategy describes a bold and ambitious vision for business technology for Edmonton. With dedication, hard work and leadership from across the City, the objectives of the Strategy are achievable. To enable Edmonton to fully benefit from the opportunities, engagement, inclusion and innovation presented through business technology, the City will work to fully to implement the supporting strategies highlighted in the Business Technology Strategy.
  • 35. 33 Business Technology Strategy city of edmonton Assessing the degree to which the Business Technology Strategy supports the progress and achievement of Council’s Strategic Goals articulated in The Way Ahead will be accomplished by: 1 Establishing a governance structure which reviews and prioritizes technology investments against the five pillars of the Business Technology Strategy. 2 Linking each outcome identified in the Business Technology Strategy to performance measures that already exist within the City. If a relevant measure does not currently exist for a business technology outcome, careful consideration will be given to define and implement a new measure to assess performance. 3 Ensuring each performance measure will also be linked back to a set of City Outcomes that assess the City’s progress towards achieving Council’s Strategic Goals. 4 Confirming a baseline for each measure that will be used to gauge future performance against a recorded current state. 5 Setting a target for each measure to define the level of performance aspired to by the City that will indicate achievement of our strategic business goals. 6 Identifying annual performance measure improvements to signal the intended incremental growth and provide focus for business technology resource and investment plans. 7 Reporting on and reviewing performance measures at regular intervals against targets to assess progress, confirm priorities or inform changes to ensure the City is best positioned to achieve our goals and advance Edmonton’s vision. next steps