Companies face many hurdles today when it comes to chemical management. Efficiently maintaining accurate chemical inventories and updated MSDSs is resource and time-intensive. Maintaining OSHA compliance while implementing REACH and transitioning to the Globally Harmonized System (GHS) is no small task. This white paper discusses the factors, tools, and techniques to minimize the burden of chemical data management and boost the impact of compliance, safety, and regulatory reporting initiatives.

1. Best Practices in
Chemical Management
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2. Webinar Agenda
 Goals of Best Practices Chemical
Management
 Factors, Tools, & Techniques
 Case Studies
 Action Plan & Blueprint
 Q&A
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3. Chemical Management Evolution
Sustainability
Risk Mitigation
and
Competitive
Advantage
Safety Compliance
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4. Considerations for Chemical Management
1. Safety Considerations
2. Regulatory Compliance
3. Cost and Risk Reduction
4. Sustainability Initiatives & Your Hazard
Footprint
5. Global Competitive Advantage
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5. Industry Safety Statistics
In 2008 alone, chemicals and chemical products were the source
of 15,220 non-fatal occupational injuries and illnesses.
In 2008, where chemicals and chemical products were the source
of injury or illness in non-fatal occupational injuries resulting in
days away from work, 34 percent resulted in six or more days
away from work, and 10 percent resulted in 31 or more days
away from work.
Exposure to caustic, noxious, or allergenic substances led to 216
on-the-job fatalities in 2008.
Per the Bureau of Labor Statistics
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6. Regulatory Drivers - Sample
North America Global Asia Pacific
• OSHA – Hazard • Globally Harmonized • China RoHS)
Communication Standard System (GHS) (Global) • Industrial Safety and Health
• CA Restriction of Hazardous • International Council of Law (ISHL) (Japan)
Substances (RoHS)/ Waste Chemical Associations • Poisonous and Deleterious
Electrical and Electronic Global Product Strategy Substances Control Law
Equipment (WEEE) • NGO SIN (Substitute It (PDSCL) (Japan)
• CA Green Chemistry Now) Lists • Chemical Substances
• CA Prop 65 • Industry Lists Control Law (CSCL) (Japan)
• U .S. Bioterrorism Act • Dangerous/Toxic Materials
• U .S. Chemical Assessment European Union (Taiwan)
and Management Program • Industrial Safety and Health
(ChAMP) • European Community (EC) Act (ISHA) (Korea)
• Toxic Substances Control Regulation 178 • Toxic Release Inventory
Act Reform (TSCA ) • EU RoHS (TRI)
• Canada’s Chemicals • 2007/47/EC (Phthalates) • Australian Inventory of
Management Plan (CMP) • REACH Chemical Substances (AICS)
• Workplace Hazardous • Hazardous Substances and
Materials Information New Organisms (HSNO) Act
System (WHMIS) (New Zealand)
Per SAP “Product Compliance, Safety, and Stewardship for Process Industries” whitepaper
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7. Globally Harmonized System
• 1,000,000 chemicals
• 5,000,000 businesses
• 40,000,000 workers
• Estimated net savings of $764 million in U.S.
alone from safety and health risk reduction and
productivity improvements
• * Per OSHA “Facts on Aligning the Hazard Communication Standard to the GHS”
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8. Primary HCS Changes Per GHS
 
MSDS Labels
MSDSs will need to be updated Labels will need to be
or re-authored to meet GHS reprocessed during transition.
guidelines Standardized pictograms, signal
words, hazard statements will
be required.
 
Communication Training
Updated safety data sheets and Employees must be trained on
labels will need to be circulated the new content and format of
and distributed to stakeholders SDSs and chemical labels
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9. Cost & Risk Reductions
MSDS and Chemical Management
MSDS Management
- Safety Binder Creation & Distribution $ 6,720
- Safety Binder Updating (bi-annual MSDS Updates) $ 21,000
- MSDS Archival $ 1,200
- MSDS Management Total $ 28,920
ROI
Chemical Inventory & HazMat Management
- Physical Inventory of Chemicals (Improvement) $ 4,200
- Inventory Management & Labelling $ 10,500
- Chemical Inventory Management Total $ 14,700
Regulatory Compliance & Business Reporting
- Workplace Chemical Inventory Reporting $ 750
- Form R Information/Reporting $ 3,000
- Tier 1/Tier II Reporting $ 1,500
- Chemical Inventory Management Total $ 5,250
- TOTAL IN-HOUSE MSDS MANAGEMENT COST $ 48,870
Risk Management
Risk Management
- Workman's Comp Risk Reduction $ 17,824
- Lost Productivity Reduction $ 1,747
- OSHA Fine Risk Reduction $ 3,095
- Risk Management Total $ 22,667
- TOTAL RISK REDUCTION $ 22,667
TOTAL INTERNAL COST & RISK REDUCTION
$ 71,537
OPPORTUNITY
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10. Sustainability and Your Chemical Hazard
Footprint
Regulatory Physical
Environment
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11. Competitive Advantage
1. Do your customers have sustainability
requirements?
2. Are you meeting global regulations for shipping
and using hazardous chemicals?
3. Does your chemical strategy protocol support
“lean” initiatives?
4. Are you able to efficiently satisfy environmental
reporting and risk monitoring initiatives?
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12. Factors to Consider
People
Process Technology
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13. People
Safety
Managers
IT and Risk
Procurement Managers
Employees
Industrial Environmental
Hygienists Managers
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14. Functional Considerations
Safety Managers Environmental Managers
• HazCom Plans • Environmental Reporting
• Accident Response • Remediation
• Corporate & Government • Contingency Planning
Compliance • Community
• Employee/Vendor Responsibilities
Protection
Risk Managers
• Compliance Tracking
• Risk & Exposure
Assessments
• Risk Mitigation
• Compliance Reporting
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15. Functional Considerations
Industrial Hygienists IT & Procurement
• Chemical Analysis • System Compatibility and
• Material Approval Security
• Health Hazard • Supplier and Inventory
Assessment Control
• Toxicology • Procurement
Optimization
• Chemical Inventory
Visibility
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16. Chemical Management Processes
Chemical Material Chemical Data M o n i t o r i n g & Communication &
Inventory Approval Management Reporting Training
Management
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17. Chemical Inventory Management
• Elements of Proper Inventory Management
– What, Where, How Much
– On-site vs. Procurement-based Inventory
Chemical
Inventory • Ongoing Inventory Management
Management • Updates
• Barcoding
• Data Exchange-Various Systems
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18. Material Approval
• What are the Basic Elements of an Effective
Material Approval Process?
• Appropriate personnel in the review cycle
• Trackable
Material
• Easily modified as the work environment or
Approval personnel change
• Closed Loop
• Beyond Chemical Approval
• Hazard Profiling
• Chemical and Risk Assessment
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19. Chemical Data Management
• What data is important?
• What are you tracking?
• What are the chemicals you’re dealing with?
• What reporting is required?
Chemical Data
Management
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20. MSDS - The Foundational Element
• Hazard Classifications
• Regulatory Information
(components, %, don’t
forget section 15)
• Exposure Limits
• Handling, storage,
disposal
• More!
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21. Benefits of Electronic Chemical Management
• Complete MSDS data indexing including:
• health and physical hazards
• physical and chemical classifications
• transportation classifications
• Regulatory cross-referencing
Chemical Data • Access to MSDS versions and archives
Management
• Pre-populated labeling
• Integrated material approval
• External regulatory compliance and internal
management reporting
• GHS-compliant data
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22. Monitoring & Reporting
 
• Set goals to remove • Identify certain high-
specific hazard types risk plants, chemical
(carcinogens, areas, or job functions
corrosives, toxic with greater exposure
substances, aquatic
Monitoring &
hazards, etc)
Reporting
 
• Determine regulatory • Identify alternative
impact of certain products that have
materials when lower hazardous
reviewing hazard footprint
footprint (e.g. CA Prop
65)
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23. Communication & Training
• What’s required?
• How do we help employees understand the
risks and safety procedures?
Communication & • How do we get employees (and
Training
management) involved in the process?
• What are the expected results?
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24. Technology & Tools
• Electronic versus manual MSDS
management
• Balancing time, money, risk factors
• What are the alternatives?
• What is the expected return on
investment?
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25. Case Study #1
PROJECT OVERVIEW
Lexmark, an advocate for
• Reduced active MSDS count from 12,000 to
environmental sustainability,
needed a scalable solution for 6,500
chemical management
spanning both corporate and • Shortened the chemical introduction process
manufacturing facilities. from weeks to days
Lexmark turned to SiteHawk to • Gained site-level data as well as corporate
implement a corporate-wide view
MSDS management system
that replaced in-house systems • Eliminated daily chore of acquiring, updating,
and resources, resulting in a
and maintaining MSDS
more cost-efficient and
consistent approach across the
organization.
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26. Case Study #2
PROJECT OVERVIEW
Elkay is a family of companies
that employ over 2,500 people
• Streamlined regulatory reporting for Toxic
in distribution facilities Release Inventory (TRI) , etc.
throughout North America and
select international markets. • Wanted “more than just a data warehouse of
MSDSs”
With more than 2,100 chemicals
spanning nearly 20 facilities • Eased the burden of chemical tagging via
worldwide, Elkay needed a automated labeling
chemical management services
provider who could match their • Increased worker safety and confidence
desire for simplicity, robust
chemical data management
applications, and superior
attention to customer service
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27. Best Practices Blueprint
Step 1 – Get an accurate view of your current chemical inventory
Step 2 – Gain control of chemicals entering the workplace
Step 3 – Utilize a system and/or service that provides access to the
chemical data found on the MSDS
Step 4 – Realize the synergy of MSDS data/systems for integrated
material approval, regulatory reporting, labeling,
sustainability initiatives, as well as core safety compliance
Step 5 – Identify and communicate relevant information to
employees, regulators, management, etc. in order to
reduce risk, increase safety, and gain competitive
advantage
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28. Q&A
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29. For more information, contact:
Scott Williams
swilliams@sitehawk.com
Keri-Lyn Jakubs
kdjakubs@complianceoptimizers.com
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