Anwendungsbeispiele verschiedener SAP-Alfresco Umgebungen - Volker Bläsig, CEO, pernexas: - Leica Geosystems, Schweiz – Konsolidierung von Dokumenten-Silos - Islamic Development Bank, Saudi-Arabien – Migration von OpenText - TheRejectShop, Australien - Zentralisierte Rechnungseingangsprüfung Alfresco Day München 2016 - 14. Juni 2016 - #AlfrescoDayMunich - https://www.alfresco.com/de/veranstaltungen/alfresco-day-munchen-2016

1. SAP & Alfresco –
Solutions for your business
Volker Blaesig, CIO, pernexas GmbH

2. connexas: Link SAP with Alfresco & Activiti
SAP-Activiti-Alfresco

3. SAP certification
SAP&Alfresco

4. Highlights
SAP&Alfresco
Seamless integrated in SAP
Pricing as OTL or Subscription
Stay in your known environment
Solutions – Invoice processing
Employee folder
…
Support of many SAP areas
(ERP, CRM, SRM, HCM, …)
Metadata replication –
find SAP data in Alfresco

5. SAP HANA & Alfresco

6. Collaboration across departments and systems
Challenge
• Where is my content?
• How can I reduce content repositories?
• How can I connect to SAP?
• How do I get my cost controlled?
– Process
– Infrastructure
Solution
• Alfresco as central repository - switch off old
systems, 20 mio. documents have been
migrated
• Single source of truth – one search in
Alfresco
• Connect to SAP via connexas
– High user acceptance by direct access
to documents from within SAP
– Up to 10.000 new documents per day,
90% related to SAP
• Project work enhanced – 500 sites for
collaboration
• Alfresco hybrid – share also with
externalresources
SAP&Alfresco

7. Invoice processing
Challenge
• 335 retail stores across Australia
• Decentralized invoice processing
• Long run times (send mail up to one week)
• Where is the invoice?
• Processing cost very high per invoice
Solution
• Decentralized scanning collects documents
across Australia
• Alfresco & SAP connected via connexas
• Electronic/automated workflow for invoices
• No documents get lost, a single source of
truth
• Reduce document collection/preparation
time from one week to less than 1 hour
• Reduced the amount of time spent for
document related tasks
• High user acceptance as the access to
invoices is much easier from within all stores
in SAP and Alfresco
SAP&Alfresco

8. Migrating SAP-DMS environment to SAP-Alfresco
Challenge
• Existing environment not supporting the
IDB requirements
• Complex infrastructure
• Many systems to integrate
• External access
Solution
• Integrate Alfresco / connexas
• Migrate existing SAP scenarios to Alfresco
• Integrate to SAP ESS
• End user has same experience like before in
existing scenarios
• Enable local specific requirements
SAP&Alfresco

9. Alfresco-SAP Integration overview at IDB
SAP&Alfresco
Old DMS

10. Migration SAP related documents @ IDB
SAP&Alfresco
Adopt
TOA…
Existing
DMS
Content/
Metadata

11. Implemented scenarios
• SAP HR:
– Employee photo
– Personal data
– Certificates
• SAP MM:
– Purchase requisition
– Purchase order
– Goods receipt
• SAP FI
– Invoice
– Budget workbench
SAP&Alfresco

12. Lessons learned
• Match your Alfresco landscape with your SAP landscape
• Provide the same SLA to Alfresco than your SAP system
• Communication and trust between your SAP & Alfresco teams is key
• The implementation partner makes the difference
SAP&Alfresco

13. We are already there:
SAP&Alfresco
Users successfully joining Alfresco with SAP (customers and partners)

14. connexas Sources
• Product Web Page: http://www.connexas.eu/
• Free Trial: http://www.connexas.eu/trial/
• YouTube channel (videos about connexas):
http://www.youtube.com/user/pernexas
• Alfresco Partner pernexas
http://www.alfresco.com/partners/pernexas
• Alfresco AddOns:
https://addons.alfresco.com/addons/connexas
• SAP Certificate (search for connexas or Alfresco):
http://global.sap.com/community/ebook/2013_09_adpd/enEN/search.html#sea
rch=alfresco&recordid=6576&tab=certifications
• SAP Store: https://store.sap.com (search for connexas or Alfresco)
SAP&Alfresco

15. Volker Blaesig
www.pernexas.com
www.connexas.eu
Volker.Blaesig@pernexas.com
@Blaesig
@pernexas