Alfresco Day Stockholm 2015 - Redpill Linpro presents: Trap Danmark, Svenska Kraftnät & Lyse Produksjon - Fredrik Svensson, Redpill Linpro

1. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
REDPILL LINPRO
Fredrik Svensson
Business Area Manager Java Solutions
November, 2015

2. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Redpill Linpro in Brief
 Leading Open Source specialist
in the Nordics
 150 employees, offices in
Stockholm, Karlstad, Gothenburg,
Oslo and Copenhagen
 Founded in 1995
 Revenue 2014, 194 MSEK

3. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
References

4. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution Area ECM
 Working with Alfresco since 2007
 Certified resources on all RL offices (Swe, Nor, Den)
 High reqs and demands for competence – important to
have consultants certified
 "Most certified consultants of all European partners”
 1st line support for approx 20 Alfresco customers in the
Nordics

5. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING

6. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING

7. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Revolutions will come & go

8. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Are you prepared?

9. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Digital workplace transformation
 Or, digital asset management
 From physical objects to digital assets
 Enables the digital workplace
 From manual to automated processes
 Enable efficiency and collaboration cross borders

10. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Drivers for change
 Efficiency, support for efficient processes
 Speed up business processes
 Data volumes growing exponentially
 Increasing legal requirements
 Collaboration across borders
 Organisational and geographical
 All assets are digitalised

11. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Ready for digital transformation
 Digital assets
 Foundation for digital transformation

12. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Project collaboration sites with advanced
review workflows
Example from Svenska Kraftnät

13. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Svenska Kraftnät
 Responsible for the Swedish power
grid network
 Complex organisation with large
projects including several
subcontractors
 High security reqs
 Public sector organisation
 Solution focused
Photo: Thomas Wiklund

14. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Challenges
 Including partners outside organisation borders
 Complex projects – complex review processes
 Security requirements – in house solution
 Lots of documents – advanced document management capabilities
 Hierarchical project structure
 Solution focused rather than consultancy intense

15. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution
 Alfresco One High Availability (HA) ECM platform
 Fixed price project with agile approach
 Advanced document management capabilities
 Workflows for review including both external and internal users
 Detailed workflow for facility documentation
 AutoCad blueprints integrated through Formtek Alfresco module
(incl metadata and pdf generated)
 External users authenticated through log in and internal users
through Active Directory

16. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution – User Dashboard

17. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Result
 Increased control on digital assets
 Projects
 Contractors
 Security
 Documents
 Ability to create workflows/processes around digital assets.
 One tool for handling digital assets with ability to automate
processes and complex project hierarchies.

18. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Manage an editorial process on
A nationwide basis in Alfresco
Example from Trap, Denmark

19. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Trap Denmark
 An ambitious encyclopedia to cover the whole of Denmark
 Newly established organization to fulfill a long tradition
 Produced by local writers
 Published in printed and
digital media and
applications

20. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Challenges
 Thousands of external writers to produce articles
 Small editorial team to handle complex editorial process with high
demands by tradition
 Solid support for automated processes
 Digital assets to be used both for printed material as well as
digitally published
 Digital assets to be enriched by external sources, but also made
available for others
 Privately funded – limited budgets

21. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Challenges

22. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution
 Alfresco One ECM platform – managed and operated by Redpill
Linpro in Nordic Datacenters
 Advanced document management, including automatic master
document composition and decomposition
 Advanced workflows that automatically creates metadata
 One storage for digital assets to be used in several ways
 ”Samledokument” to include parts of documents in one combined
piece of information for digital publishing
 Dashlet to monitor and control document flow

23. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution – Monitor Dashlet

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Result
 Advanced workflows to support article collection process
 Advanced document
management functionality
 Editorial staff gets a quick
overview through dashlets
 Storage engine for digital
assets to be enriched and
integrated with the future
Trap Digital edition

25. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Managing Norway's largest energy utility
project using Alfresco
Lysebotn II

26. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Lyse Produksjon
 Owns and operates large energy utility
facilities
 Current focus on water and wind
power
 Large and complex projects
 Important with control and
management
 Lysebotn II current largest undertaking
(1.8 Billion NOK)

27. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Challenges
 Very complex construction projects
 Including loads of contracts, paperwork, drawings, blueprints etc
 Many parties involved – subcontractors, authorities..
 Legal requirements – everything needs to be traced
 Support for complex, but well defined processes and workflows.
 Request for standard product with minimum of modifications
 Target price model – joint interest in project.

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Solution
 Alfresco Enterprise (currently ver 4.2)
 Hierarchy of pre-defined site/project types
 Customized authentication model – introducing Company (internal)
and Contractor (external) permissions
 Interface site – for Contractor to Contractor communication
 Datalists and customized workflows using Activiti workflow engine
 Some important workflows – Action Lists, Contractor's douments,
Variation Order (CR), Project Milestones and invoices, Aggregation
– reports and minutes.

29. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution – Action list, Dashboard

30. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Solution – Action list, Dashboard

31. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Result
 Increased control on digital assets
 Projects
 Contractors
 Security
 Documents
 Ability to create workflows/processes around digital assets.
 One tool for handling digital assets with ability to automate
processes and complex project hierarchies.
 Time saving – decreasing todays manual routines

32. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Summary
 Digital workplace transformation is here
 You will require tools, knowledge and services to support the
transformation through:
 Efficiency, digital asset management and integration
 Alfresco and Redpill Linpro have proven track record on such
transformations

33. PRODUCTS • CONSULTING • APPLICATION MANAGEMENT • IT OPERATIONS • SUPPORT • TRAINING
Tack så mycket!
Fredrik Svensson fres@redpill-linpro.com
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