1. AMS FAQ
1. Why can’t I edit the content in my workspace?
That requirement is checked out to someone else, or you might have view-only
access and need view-and-edit access.
2. Can someone force check in a requirement that is checked out by a Faculty Member?
Yes, an AMS Coordinator can do this through the All-Access Mode by going to
the workspace and checking it back in. This is done on a case-by-case basis. Or to
do force-check in for a workspace as a whole, go to “Workspace Tools”
“Workspace Management” “Preferences” if “Review by Requirement” is
enabled in the template, there will be options to force check-in, lock, and unlock.
3. How do I add Affiliations?
Go to “My Accounts”, click on the “Subscriptions” tab, and click on “Add
Affiliations.” Select the appropriate type of affiliation, specify the workspace(s),
and click on “Add Affiliations.” Or, we manually add the subscriber to the new
AMS OA by using the “Move or add a Subscriber from another OA to (New OA
Name)” link under Registration Options, adding them to the “General Batch”
batch and selecting their node affiliation.
4. How are Accounts created?
Through a key code, but this only gives a subscriber initial view-only access. Or,
through single sign-on if the institution has enabled this. Or, TS can create an
account manually in OA by clicking on “Register New Subscriber”, clicking on
the Batch No. link, and adding the information for the new account.
5. How do you submit work for Review?
In the second row of tabs from the top, click on “Submission & Read Reviews”,
go to the requirement you want to submit, move across to the right to the Actions
column, and click on “Submit Work”.
6. What is the process for emailing Usernames and Passwords for AMS subscribers?
In Member Record, click on Email login reset, which will send the subscriber a
reset link.
7. What does the Check Out/Check In process mean?
2. Similar to borrowing a library book, a subscriber can check out a requirement to
view/edit and needs to check in the requirement when finished in order for others
to be able to check out that same requirement. (This way no faculty or staff
member will accidentally overwrite another’s work.)
8. How do you attach Documents in a Workspace?
Choose “Add/Edit Attachments or Links”, choose to add new files, your
previously uploaded files, or your TaskStream work, navigate to or select the
appropriate file, and “Add file”.
9. How do I add an AMS affiliation to my LAT account?
In OA, under “Registration Options”, select “Move or add a subscriber from
another OA” and “Add” the specified person. Account type is “Renewal”, paid by
organization, for $0 amount.
10. How do I enroll a participating area into a workspace (participating area)?
If you are an AMS Coordinator, on the home page, under “AMS Coordinator”
click on “Workspace Tools” and then go to “Workspace Management”, “Edit” the
workspace of choice, go to the “Enrollment” tab, select “Participating Area” as
the role and enroll the appropriate participating area(s) into the workspace. Be
sure to specify type of access, i.e., no view, view only, or view and edit.
