This document contains an administrative assistant's resume and job description. The administrative assistant has over 10 years of experience in roles supporting human resources, office administration, and document control. Their responsibilities include scheduling meetings, maintaining employee records, processing paperwork, managing supplies inventory, and providing clerical support. The administrative assistant seeks to apply their skills and experience to benefit a new employer through effective and quality work.

1. Abid Ali
Dibba Fujairah (UAE), Hello # +971-502094480, Email- Advocate_abidali1982@yahoo.com
Administrative Assistant
Hardworking, Reliable and able to learn fast, with Strong communication and organizational skills , I am
looking for a position in Admin Department, where I can apply my knowledge and experience and benefit
the company by providing effective and quality work performance.
Executive Support | Front Desk Management | Logistics Support | Data maintenance | Document
Controlling | Accounts Maintenance | Computer Literacy | Health & Safety Awareness | Customer Service
| Employee Relation Service | Telephone Etiquette | Organization & Management | Timekeeping
BATCO-GROUP (Lavajet-group) UAE Aug, 2013 – Apr-2015
Administrative Assistant
Saif Bin Darwish Crusher Fujairah UAE Apr, 2009 – Aug, 2013
Administrative Assistant cum Document Controller
Duties & Responsibilities
Human Resource
o Support human resources processes by scheduling appointments, conducting orientation,
maintaining electronic and hard copy filing system.
o Coordinating and arranging meetings conduct & interpret interview / Recruitment.
o Diary management, travel arrangements for senior staff.
o May sorts, screens, and distributes incoming and outgoing mail for selected personnel.
o Coordinating with the main office, preparing man-power reports for Safety purpose, and
identifying solutions for HR issues.
o Follow-up with other departments for reports and assume other related duties as per the
direction of the General Manager
o Preparing Employee leave form through IPAC (Online leave Application System).
o Sign & Approve Employee Clearance Form (Before Leaving to Home country).
o Make sure that all employees have the valid visa, Labour Card, Insurance card.
o Maintain Payroll System through MS-Excel & ORACLE 12 APPLICATION.
OBJECTIVE
SKILLS & AREAS OF EXPERTISE
PROFESSIONAL EXPERIENCE

2. Office & Store Administration
o Maintain supplies inventory by checking stock to determine inventory level; anticipating needed
supplies; placing and expediting orders for supplies; verifying receipt of supplies, using ORACLE 12
Application for Parts ordering.
o Provide general administrative and clerical support including mailing, scanning, faxing and copying
to management.
o File and secure all documents related to workshop department, including approval papers from
higher authorities, contracts, memos, reports, and general correspondence.
o Ensure that documents are organized and easily accessible at any time.
o Provide Monthly Job Card cost Reports of all site machinery including their maintenance and
repair and Diesel Consumption report.
o Maintain & Approval of all Petty Cash Bills and its Transaction in ORACLE 12 APPLICATIONS.
o Maintain Site Time Keeping & Daily Attendance Sheet and Card Punch System.
o Liaison with team members, clients and general staff.
o Provide Safety Inductions & TOOL BOT TALK to new Employees regarding the hazards during
Work.
o Issue HOT WORK PERMITS to Welding department in Workshop.
o Ensure smooth running of the office (maintenance, repairs of electrical equipment and other
safety devices.
o Handle enquiries and complaints, take telephone calls and messages.
o Monitor and organize staff-related administrative activities, including visa renewal, medical
related issues (i.e., medical reimbursements and accident claims, etc.)
o Renew all employee insurances as well as vehicles insurance coverage.
o Maintain and monitor vehicle mileage records as per daily trips.
LAW (Bachelor of Law) 2005 - 2008
NWFP University of Peshawar, Pakistan
BA (Bachelor of Arts) 2003 – 2004
NWFP University of Peshawar, Pakistan
D.I.T (Diploma in Information Technology) 2002 - 2003
CECOS DATA INSTITUTE, Peshawar, Pakistan
HSE (Diploma in Health Safety & Environment) 2008 - 2009
National Institute of sciences, Mardan, Pakistan
EDUCATION & PROFESSIONAL DEVELOPMENT

3. • IOSH (Institution of Occupational Safety and Health)
• Microsoft Office (Word processor, Spread sheet and Outlook Express
• Operate customized software ORACLE 12 APPLICATION(Database)
• Solid writing, editing and oral communication skills.
• Excellent human relations skills.
• Computer proficient with windows applications, MS office and Internet explorer.
• Superior ability to achieve immediate and long-term goals.
• Proven ability to analyze, plan and manage.
• Accustomed to working in fast paced environments with the ability to think quickly and
successfully handle difficult clients.
• Excellent interpersonal skills, ability to work well with others, in both supervisory or support staff
roles.
Date of birth : 07th
September, 1982
Gender : Male
Nationality : Pakistani
Marital Status : Married
Languages : English, Urdu
Driving License : Valid UAE driving licence
Availability : ASAP
TECHNICAL SKILLS
PERSONAL INFORMATION