The document presents 30 Microsoft Excel tips and tricks to enhance productivity within 30 minutes. Key topics include conditional formatting, data visualization techniques, efficient sorting, and managing functions, among others, aimed at improving users' Excel skills. It emphasizes shortcuts and features that help streamline workflow and data analysis.

1. 30 Microsoft Excel
Tips in 30 Minutes
Presented by: 360training.com
Today’s webinar led by…
Heather
Ferrise
Excel 2010 Tips & Tricks, Features & Shortcuts

2. Tip #
Conditional formatting allows you to quickly identify
variances in your data at a glance
Select data to format. Home tab > Styles group >
Conditional Formatting
1 – Conditional Formatting

3. Tip #
Apply Conditional Formatting
Home tab > Editing group > Sort & Filter > Filter
Filter by Color
2 – Filter by Color

4. Tip #
Conditional Formatting allows for visualizing duplicates
Home tab > Styles group > Conditional Formatting >
Highlight Cells Rules > Duplicate Values
3 – Identifying Duplicates

5. Tip #
Select range of cells to include in the table
Home tab > Styles group > Format as Table, or CTRL + T
4 – Format as Table

6. Tip #
Create table from range
Table Tools Design > Tools > Remove Duplicates
5 – Remove Duplicates

7. Tip #
DEL key removes contents; it retains formatting
Home tab > Editing group > Clear button
Add to Quick Access Toolbar via right click
6 – The Clear Button

8. Tip #
Select range of cells to plot as chart
Press F11 key
7 – Insert Chart as a New Worksheet

9. Tip #
Select amount of columns/rows to insert
Right click > Insert
8 – Insert Multiple Columns/Rows

10. Tip #
Place cursor between columns and double click
AutoFit multiple columns, select multiple columns
9 – AutoFit Columns

11. Tip #
Select range or cells to quick calculate
Look down at Status Bar
Right click Status Bar to change quick calculate options
10 – View Sum, Average…

12. Tip #
Home tab > Editing group > Sort & Filter > Custom Sort
Can now sort on values, cell color, font color, and cell icon
11 – Multi-level Sorting

13. Tip #
View tab > Workbook Views group > Page Layout button
Easily type and format headers/footers similarly to
Microsoft Word
12 – Easily Add Headers/Footers

14. Tip #
Data tab > Data Tools group > Data Validation button
Provides for thresholds, standardization, and drop-down list
entries
13 – Govern Your Input

15. Tip #
Home tab > Alignment group > Wrap text
Adjust number of lines displayed by widening column
ALT + Enter to control paragraph breaks
14 – Wrapping Text

16. Tip #
Enter function with empty set of parentheses =IF()
SHIFT + F3 to open Function Arguments dialog box
No need to enter commas to separate arguments
15 – Controlling Function Arguments

17. Tip #
Sort ascending by column to subtotal
Data tab > Outline group > Subtotal button
Select desired aggregate function
16 – Automate Subtotaling

18. Tip #
To view values rather than cell addresses in a
formula/function, Select cell > Formula Bar >
Select reference > Press F9 key
17 – View Cell Values in Formula Bar

19. Tip #
Pasting results of calculations can be tricky
Select cells > Copy > Paste Special > Values
18 –Function Results to Values

20. Tip #
CTRL + ` (grave)
Displays true contents of cells, including formulas &
functions
19 – Magic Lasso

21. Tip #
Page Layout > Page Setup > Print Titles
Print Titles > Rows to repeat at top, Columns to print at left
20 – Maintain Labels When Printing

22. Tip #
Consumes less room than boarders
Page Layout > Sheet Options > Gridlines
Check Print Check Box
21 – Keep Line of Vision on Printout

23. Tip #
Select range to include comment
Press SHIFT + F2
22 – Quickly Comment

24. Tip #
Enter beginning date
Right click fill handle and drag
Upon release of right mouse button > Fill Weekdays
23 – Autofill Weekdays

25. Tip #
Enter values within range
Double click Autofill handle
Carries content of cell to bottom of range
24 – Autofill Control

26. Tip #
File > Options > Advanced > General > Edit Custom Lists
Use for series of data you would otherwise type manually
25 – Custom Fill Lists

27. Tip #
January 1, 1900 given a value of 1
Every day, increments by 1
If cells display numeric value, format as Short or Long Date
26 – Demystifying Dates

28. Tip #
Add a value to a date to return a date
Subtract dates to return number of days
27 – Calculating Dates

29. Tip #
MiniToolbar enabled by default
Can block view of data
File tab > Options > General > User Interface options
28 – Disable MiniToolbar on Selection

30. Tip # 29 – Navigation
Press This Do This
CTRL + Arrow Navigate to
beginning/end of range
CTRL + HOME Navigate to A1
CTRL + END Navigate to last unused
cell in bottom-most row
CTRL + PageUp or
PageDown
Navigate to previous or
next sheet in workbook
TAB Navigate one cell to
right
SHIFT + TAB Navigate one cell to left

31. Tip # 30 – Selection
Press This Do This
CTRL + SHIFT + Arrow Select to beginning/end
of range
CTRL + A Select current range
CTRL + A + A Selects all cells in
current worksheet
Click + SHIFT + Click Creates selected range
Click + CTRL + Click Selects non-adjacent
cells & worksheets
Type range in Name box
+ Enter
Selects large range of
cells without need to
scroll