2018-12-04 A business guide to Office 365
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This document provides an overview and summary of an Office 365 business guide presentation. It discusses: 1) What Office 365 is and the tools it includes like Microsoft 365, Office desktop apps, SharePoint, Teams, and OneDrive. 2) The true nature of Office 365 as an innovation cocktail from Microsoft that is constantly evolving with new features and functionality in a minimum viable product approach. 3) The benefits of deploying Office 365 including operational efficiency, improved customer relationships, and enabling digital transformation for organizations. 4) Key aspects needed to successfully deploy Office 365 such as proper support for each workload, governance, choosing the right tools for users, and defining an organizational roadmap.
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2018-12-04 A business guide to Office 365
- 1. A business guide to Office 365 #THRIVEITCONF
- 2. 3 @patricg Enterprise Solutions Architect - Abalon Who am I? Patrick Guimonet 9 times MVP Office Servers and Services 2 times MS RD aOS Community Founder and member Greater Paris, France International speaker and events organizer My events
- 3. 4 Béret : FALSE Vin : partiellement vrai Mais j’aime bcp la bière, surtout pour la SharePint ! Foulard : FAUX Baguette : ca manque vraiment ☺
- 5. 6 Office 365 in 6 questions • What is Office 365? • What is the true nature of Office 365? • What is the price of Office 365? • What are the benefits of deploying Office 365? • Why user adoption? • What does it take to deploy Office 365?
- 6. 7 Agenda
- 8. Microsoft 365 Office 365 SharePoint Teams OneDrive A set of Softwares and Services
- 10. 11 What end-users see 30 tools ++
- 11. 12 Digital Workplace fundamentals 1. Work is no longer a place 2. Manage the outcome, not the process. 3. The digital workplace should be a pleasure to use. 4. Let me be myself online. 5. Learning is good for me and the company. 6. Not everyone is an early-adopter. 7. Work doesn’t stop at the firewall. 8. Everything should be geared to helping me do the work that matters. 9. Working relationships involve understanding each other. 10. Collaboration only works if we do it the same way. 11. If I don’t like it, I can always leave. https://www.clearbox.co.uk/digital-workplace-manifesto
- 13. 14 Digital Workplace usages Personal productivity Communication Business Apps Documents management Collaboration Mobility
- 14. 15 What they should see Personal productivity Admin & Security Communication Collaboration Business Apps File management
- 15. What is the true nature of Office 365?
- 16. An innovation cocktail from Redmond « No man ever steps in the same river twice, for it’s not the same river and he is not the same man. » Heraclitus ”No man ever steps in the same Office 365 twice.” Patrick Guimonet
- 17. 18 What is a Minimum Viable Product?
- 18. 19 MVP way of life!
- 19. 20 From ideas to feature in Microsoft 365 (simplified) From Surfing the Office 365 Waves: An Office 365 Roadmap Analysis with Power BI
- 20. 21 Release process in Office 365 https://support.office.com/en-us/article/set-up-the-standard-or-targeted-release-options-in-office-365-3b3adfa4-1777-4ff0-b606-fb8732101f47?ui=en-US&rs=en-US&ad=US
- 21. 22 Office Desktop is also a service nowadays!
- 22. 23 Which channel am I in? https://www.msoutlook.info/question/office-update-channels
- 23. 24 How to change it? https://www.msoutlook.info/question/office-update-channels Office 365 admin / Settings / Services & Add-ins / Office software download settings
- 24. Office 365 Business Essentials Office 365 Business Office 365 Business Premium Office 365 Enterprise E1 Office 365 ProPlus Office 365 Enterprise E3 Office 365 Enterprise E4 Price user/month (annual commitment) 3,80 € $5.00 8,80 € $8.25 9,60 € $12.50 6,10 € $8.00 12,9 € $12.00 18,20 € $20.00 20,00 € $22.00 User maximum 300 Unlimited Office client for 5 PC /Mac Office for tablets and iPad Office for smartphones Office Online Online file storage and sharing 1TB / user Online services e-mail and calendars Online conferencing and Instant messaging Intranet & extranet Sites Social network Search and Discovery Stream eDiscovery & RMS Enter. Voice, Power BI, My Analytics, … ✓ Always up to date ✓ Guaranteed 99.9% uptime✓ AD Integration
- 25. 26 Storage spaces Office 365 Business Essentials Office 365 Business Premium Office 365 E1 Office 365 E3 Office 365 E4 User maximum 300 Unlimited User mailboxes + Archive mailboxes 50 GB for both 50 GB for main mailbox Unlimited archived mailbox Shared mailboxes 10 Go Resource mailboxes 10 Go Public folder mailboxes 50 GB (limited to 50 mailboxes a maximum total size of 2.5 TB) Site Mailboxes 5 GB Max # of Site collections per tenant 500 000 Site collection storage limit 1 TB + 10 GB per user license + additional storage purchased (unlimited) at 0.15 € / GB / month Personal storage space 1 TB per user 26
- 26. 28 This is a lot of storage ! (for example an E3) Exchange space unlimited storage for archiving Exchange space unlimited storage for archiving 10 GB per user … Exchange space 50 GB mailbox per user + unlimited storage for archiving Exchange space 50 GB mailbox per user + unlimited storage for archiving Exchange space 50 GB mailbox per user SharePoint 10 GB per user Exchange space unlimited storage for archiving SharePoint sites 1 TB GB pool for all users 25 GB storage per user25 GB storage per user OneDrive Entreprise 1 TB storage per user For example, for 1000 users you get 1TB + 1000 x 10 GB = 11 TB for site collections + 1 000 TB of personal storage Yammer Unlimited storage
- 27. What are the benefits of deploying Office 365?
- 29. Operational efficiency Customer relationship Ultimately there are only 2 ways to Digital Transformation
- 30. Rise of the knowledge worker • Many businesses, and the US economy, are increasingly dependent on knowledge worker productivity knowledge worker 70 Million 60 50 40 30 20 10 0 1985 ‘90 ‘95 2000 ‘05 ‘10 ‘15 Source: Labor Department via St. Louis Fed THE WALL STREET JOURNAL Non-routine manual workers Routine cognitive workers Routine manual workers Knowledge workers
- 31. 33 World has changed... a lot! Source: https://www.digital-inside.fr
- 32. 34 Technological waves in collaboration
- 33. 35 Technological waves in collaboration
- 34. 36 Technological waves in collaboration
- 35. 37 That’s a moving target Windows file server Exchange / Outlook 201020001990 2016 Lync / Skype Intranet Portals SharePoint Content management SharePoint Social network Yammer SharePoint Spaces Teams Productivity apps Power BI & Co Sync OneDrive
- 39. 41 Not everyone will immediately adopt a disruptive idea despite obvious benefits.
- 40. 42 Who are your users? Information workersArchitects Developers Administrators Executive sponsorsConsultants Business leaders Champions SaaS administrators End-users
- 41. 43End-users never adopt technologies at the same pace https://ondigitalmarketing.com/learn/odm/foundations/5-customer-segments-technology-adoption
- 42. 44 Internal awareness, it’s all about • Focusing on ➢Why the change? ➢Giving sense ➢Benefits for them to change • Internal communication • Success stories • Testimonies • Building Champion community • Making the (internal) buzz • Organizing (internal) events • Building an (internal) learning center
- 43. What does it take to deploy Office 365?
- 44. Proper support on each workload
- 45. 47Propose a proper support for each workload AdoptionPlanning 1 2 3 Use cases & Governance
- 46. 48 SharePoint without Governance, it’s like an airport without air traffic control! Office 365 without Governance, it’s like a whole country without air traffic control! Governance is key
- 47. 49 Not all tools are for all people Project Skype for business Complexity level Microsoft Graph Office Add-ins SharePoint Framework End-users Developers Power users PowerShell Source : @patricg Azure AD identities Office 365 groups Administrators Base
- 48. 50 Cloud storage What are key features for end-users in Office 365? Office 365 Groups Tools to collaborate
- 49. 51 Key groups scenarios #Office365Groups MS Ignite 2016 BRK2033 MS Ignite 2017 BRK2047
- 50. Manage your time & communications The discussion IS the project The discussion is about the project
- 51. 54 Choose between the three levels of storage And manage your files by YEARS Global repository for business Team work files My files in Microsoft 365
- 52. 55 Benefits of Cloud storage for end-users • Access anywhere, on any device • Data protection against device lost or theft, and ransomwares • File on-demand syncing • Enable autosave and coedition in Office clients • Enable local synchronization and offline work • Sharing by link • 1 TB (extensible to 5 TB) • 30 days Recycle Bin Syncing file Online- only files Locally available files Always available files
- 53. 56 Agenda
- 54. 57 In a limited resources world • You should choose and focus on a few axes and directions, ➢ First step is to define YOUR roadmap.