Office 365 offers many productivity features for businesses including security from viruses and malware, cost-effective pricing starting at £15 per user per month, and access to the full Office suite across multiple devices. It provides compatibility with both Windows and Mac OS, 24/7 support 365 days a year, and easy scheduling and communication tools like Lync.

1. 36.5 Office 365 Features That
Will Increase Your Productivity
March 2013

2. 1. Security
Working on the cloud can be a concern for security
conscious businesses.
With Exchange server hosting, it continually scans for
viruses and malware. Now, you can sleep safe at night
in the knowledge that your email will not be
compromised.

3. 2. Cost
Office 365 offers a range of packages, designed to
fit around your business needs.
With everything included, it won’t cost you more
than £15 per user, per month (£150 per year).
You’ll probably spend more than that on biscuits
for the office.

4. 3. Everything Included
Included in your £15 per user, per month, you’ll get access
to pretty much everything you’d want, including:
Subscription to the Office Suite across 5 devices
Office Web Apps
Office Mobile Apps
Hosted Email,
Web Conferencing
Public Website
Spam & Malware Protection
Guaranteed 99.9% Uptime.

5. 4. The Office You Know & Love
That’s right: Word, Excel, PowerPoint, Outlook,
OneNote, Access, Publisher and Lync are all
available as web apps.

6. 5. Compatibility
Regardless of whether your employees prefer
using devices running Windows 7 or later, or Mac
OS X, they’ll be able to run Office 365.

7. 6. Cleaner, standardised
navigation
Say goodbye to clutter and hello to a smooth user
experience. With web apps mirroring much of the
desktop application’s functionality, integration is
seamless.

8. 7. Access your suite anywhere,
on any device
Although late to the tablet scene and with a relatively small
portion of the smartphone market, Microsoft recognises the
need for its products to be available and fully functioning on a
number of devices.
Yes, that includes iPhone, Samsung Galaxy Note, iPad, Surface
Tab and many more. Optimised for touch, a number of cool
navigation tools are available to tablet & smartphone users.

9. 8. Great for small businesses
Office 365 offers 5 packages to suit your personal and business
needs:
Home Premium
Small Business Premium
Pro Plus
Enterprise
University
With up to 50 users able to be registered, small businesses can
save money on unlimited packages such as Pro Plus and
Enterprise and only pay for the services they need.

10. 9. Money back guarantee
As mentioned in #3, Microsoft guarantee 99.9%
uptime, but if by some miracle, there is a problem
with the server which causes more than 0.1%
downtime over the course of the year, it’s refund
time.

11. 10. On Cloud Nine
With no clunky servers taking up space in your
office, you can trust Microsoft to safely store the
majority of your data on the cloud.

12. 11. Service Status dashboard
Your IT manager will have access to a service
status dashboard, showing them the performance
of your services. If anything goes awry, they’ll be
the first to know and can hopefully sort things
before catastrophe strikes.

13. 12. On & Offline Working
Sync your content in SharePoint and save it to
your desktop with SkyDrive Pro. With your
documents just a few clicks away, you can work
both on and offline. Your files will be updated
soon as you have an internet connection.

14. 13. It’s the professional choice
Regardless of the device that your recipient is
viewing your content, it’s guaranteed to render
beautifully.

15. 14. 24 / 7 Support, 365 days a
year
It’s all in the name really, Office 365. But not
confined to Office hours, highly trained support
staff are on hand in community forums to answer
any questions that you may have.

16. 15. Quickly schedule meetings
It’s never been easier to schedule meetings with
the latest updates to Outlook. Save time asking
everyone to check and amend their calendars and
increase office productivity.

17. 16. IM, Video & Demonstrations
Lync offers a Google+ hangout style service, enjoy
instant messaging & even give demonstrations
showing your desktop.

18. 17. “Lync” up with more than
your colleagues
Invite business contacts via email and start
sealing deals with the simplicity of Lync.

19. 18. Change your presence status
with Lync
Much like Skype, but not Skype, you can let your
colleagues know whether you’re available for
contact. After all, there’s little more frustrating
than being interrupted every two minutes when
you’re working on a project.

20. 19. Personalise your profile
photo
More than just a profile picture, your Lync display
photo is the face of you, your company and all
that it stands for. You can synchronise this with a
variety of social networks, online or choose an
image from your desktop.

21. 20. Record a chat session on Lync
A special feature of Lync is the ability to record
conversations. Perfect for reviewing a meeting or
taking additional notes later on.

22. 21. Keep tabs on employees with
Lync
Twinned with Lync, Outlook offers the ability to
check the availability of colleagues and instantly
connect with them with Lync integration.

23. 22. More ways to stay in touch
Aside from Lync, Outlook is a great way to
communicate online, especially with the
integration of social networks.

24. 23. Create a team alias
In the Outlook web app, select Home > Options >
Groups. Click New under Public Groups I Own. Then
under Display Name enter an alias for your team.
Add new members by selecting Membership > Add >
Select Members.

25. 24. Rich Outlook functionality
Mirroring the desktop version, the web
application offers many of the same features,
including right click access to a number of
functions.

26. 25. SharePoint: share your stuff
Upload and publish content to SharePoint and
easily share it with colleagues and business
partners via a number of channels.

27. 26. Stay on top of projects
Utilise SharePoint, Outlook and MS Project to the
max and ensure that projects are kept in line and
that deadlines are met.

28. 27. Powerful admin page allow
support staff to manage SharePoint,
Lync & Exchange users
Administrators are able to configure SharePoint
online in a number of ways. Giving permissions
for external clients to access your account is a
great feature.

29. 28. Sophisticated sharing
Save and Send navigation gives you the option to
email, save to web, save to SharePoint, send by
IM or (for MS Word) publish as a blog post.

30. 29. Stay connected with team
site
Set up a new team site in minutes and collate
your team email, documents, meeting notes and
more.

31. 30. Create a wiki
Capture and share information in one handy
place, your team site. With your whole team’s
knowledge in one place, productivity is sure to
improve.

32. 31. Build aesthetically pleasing
sites
Whether it’s an intranet or an internet site,
there’s a set of handy design tools available
within team site to help you build great websites.

33. 32. Smartphone security
Putting security first with mobile devices, IT
managers can create passwords and control some
hardware features for added security. No need to
worry when a colleague misplaces their tablet.

34. 33. Easy to get started
Designed with business in mind, you’ll find no
complicated set up processes which means that
your team can get to work straight away.

35. 34. Work together
simultaneously on Web Apps
Get things done, quick smart, with multiple users able
to access and simultaneously edit using web apps.
Great for Excel & PowerPoint documents, where each
user can clearly see where another has made
changes.

36. 35. It’s the complete package
With everything included in your subscription
price, you need not worry about having to
download further applications such as Google
Drive, Dropbox or Skype.

37. 36.Upgrade deals
Some upgrade offers are available for those that
have purchased previous versions within certain
time frames.

38. 36.5. Support 365.25 days of the
year
Plus, half a reason to join the Office 365
bandwagon is that its subscription runs for the
calendar year, great for leap years – you’ll get an
extra days’ productivity.

39. For the latest Microsoft Office news and
discussion head over to our blog.
Alternatively, if you’re looking for the
best Microsoft Office training, find us at
www.microsofttraining.net
March 2013