Government Contractors are under pressure to allocate resources more effectively, increase client billing rates, and differentiate themselves through innovative service delivery in order to generate greater profit margins in the face of ever-increasing competition and regulatory DCAA compliance. Accounting for every detail of a project or contract, including measuring the degree of project completion, remains a huge challenge for Government Contractors. Join Raffa & BDO to learn how you can solve your compliance and project management challenges with an effective Microsoft Dynamics solution.

1. Government Contractors
Financial & Project
Management Systems
Seminar
Seth Zarny – Raffa Partner
Kellye Jennings – BDO Partner
Glenn Anstead – Raffa Senior Manager
Thrive. Grow. Achieve.
April 3, 2013

2. AGENDA
• Introductions – BDO, Raffa, & Audience
• Accounting Challenges for Govt Contractors
• Typical Govt Contracting Accounting
Requirements
• Accounting System Overview
– On-demand Financial & Project Reporting
– Project Management & Job Summary Reports
– Earned Value Management
• DCAA Time and Expense Reporting
• Provisional & Indirect Cost Analysis
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3. WHO IS RAFFA?
Microsoft Gold Competency ERP Partner with offices
in Washington, DC and Rockville, MD
Specializing in Project Management & Accounting
(PMA) solutions for Professional Services, NGO’s,
Government Contractors, and Other Project Driven
Organizations
260 management, accounting, and systems
professionals
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4. DO YOU NEED THE NEW
SOFTWARE?
HINT – SOMETIMES YOU NEED TO CHANGE YOUR SOFTWARE!
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5. OUR SOLUTION
• Project Management and Accounting from Microsoft
Dynamics
– An integrated suite of 9 modules that provide
financial accounting, project management and
resource management capabilities
– Key features include: time and expense
management, billing, revenue recognition, cost
allocations, contract management, payroll reporting,
employee and resource utilization, and real-time
project profitability analysis
– Integration with Microsoft Project combines real-
time financial data with best-of-breed project
planning, task scheduling, knowledge management,
and skills management capabilities
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6. OUR CUSTOMERS
• Business Services, Consulting, IT and Computer
Services, Engineering, Government Contractors,
Public Relations / Lobbying, and Construction
• All size companies in the mid-market spectrum –
typically $5-500M revenue & 25-1000 employees
• Project-centric divisions and departments in large
enterprise
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7. CRITICAL REQUIREMENTS
FOR SUCCESS…
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8. CRITICAL REQUIREMENTS
FOR SUCCESS
WHAT TO LOOK FOR WHEN REVIEWING
INTEGRATED SOLUTIONS?
Out of the Box, Proven Financial and Operational
Software
•Proven management of Indirect and Direct Costs
•Integrated across Finance and Project Management /
Operations
•Business Process Automation
•Setup Flexibility to meet business needs
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9. BUSINESS PROCESS
IMPROVEMENTS
INDIRECT RATES
• Monitor Trends via Management Reporter
• More Accurate Cost Information for Bidding
• More Accurate Historical Procurement Costs
TRACEABILITY OF SOURCE DOCUMENTS
• Management Reporting Drill Down
• On line Inquiry Screens
• Transaction Level Detail
• Imaging/Document Management
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10. BENEFITS FOR GOV’T
CONTRACTORS
CONTRACTORS LOOK FOR SOLUTIONS THAT CAN
MANAGE MULTIPLE CONTRACTS AND COST
POOLS. NEED TO SEPARATE INDIRECT COSTS
FOR REPORTING PURPOSES
• Time and Materials
• Fixed Firm Price
• Cost Plus
INTEGRATED TIME AND EXPENSE TO FINANCIALS
WEB BASED ACCESS FOR REMOTE EMPLOYEES
EARNED VALUE MANAGEMENT CAPABILITIES
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11. MIXED COMMERCIAL &
GOV’T REQUIREMENTS
WHAT IS KEY FOR COMPANIES DOING BOTH
COMMERCIAL AND GOVERNMENT CONTRACTING?
•Consistent Accounting Practices for Both
Businesses
•Allocations must be the same
•Overhead, G&A, and Unallowable pools
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12. OPERATIONAL BENEFITS
WHAT BENEFITS SHOULD OPERATIONS & PROJECT
MANAGERS RECEIVE FROM MICROSOFT
DYNAMICS?
•Superior Cost Control
•Real time visibility into committed costs
•Immediate access to supporting documentation
via document imaging
•Earned Value Management visibility
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13. THE DCAA AUDIT
HOW DOES MICROSOFT DYNAMICS STACK UP
DURING THE AUDIT?
• Successfully completed years of DCAA
audits
• Provides timely access to information
• Reduces the time required by internal staff
during the audit process
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14. MICROSOFT INTEGRATED
SOLUTIONS
• Dynamics ERP
• SharePoint
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15. WHAT IS MICROSOFT
DYNAMICS?
• INTEGRATED FINANCIAL AND
OPERATIONAL/PROJECT MANAGEMENT
SOFTWARE
• FAMILIAR TO YOUR EMPLOYEES
• GOVERNMENT CONTRACTING INDUSTRIES:
• Professional Services
• Contracting
• Manufacturing
• Distribution
• ACCEPTED BY DCAA
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16. FUNCTIONALITY PROVIDED
BY DYNAMICS
•FINANCIALS
•ACCOUNTING
•FRINGE, OVERHEAD AND G&A RATE CALCULATIONS
• Cost Segregation – Allowable vs. Unallowable
•JOB COSTING
•PURCHASING & REQUISITION MGMT
•MANUFACTURING
•INVENTORY MANAGEMENT
•SALES ORDERS
•SERVICE MANAGEMENT
•CUSTOMER RELATIONSHIP MANAGEMENT
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17. MICROSOFT SHAREPOINT
WHAT IS MICROSOFT SHAREPOINT?
A FOUNDATION FOR CONNECTED INFORMATION
• Team Collaboration
• Dashboard
• Key Performance Indicators
• Dynamics Business Portal
• Integrated with Project Server
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18. WHAT WILL YOU GET FROM
THE INTEGRATED SOLUTION?
ORGANIZED FLOW OF INFORMATION
• Project Management
• Resource Allocation
• Financial Reporting
SEAMLESS INTEGRATION OF INFORMATION
ONE VIEW OF THE DATA
TOOLS YOUR TEAM IS FAMILIAR WITH…
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19. PROJECT MANAGER
SUPPORT
• WEB ACCESS TO YOUR DATA
– Immediate access to Projects profitability
– Maintain projects
– Assign resources to projects, tasks or subtasks
– Create initial and subsequent budgets
– Set maximums for Projects and Tasks
– Store and share Project invoices in a document
repository
– Enter time remotely supporting your companies
needs: bi-weekly, semi monthly…
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20. REPORTING VS.
DASHBOARDS
Many people use the terms interchangeably
What is the purpose of a report in Government
Contracting company?
• Compliance
• Company Directed
What is the purpose of a dashboard?
• Drive user towards decision
How do you know what the Dashboards should be?
• Key Performance Issues of Company
What are KPI’s?
• Key Performance Indicator
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21. DYNAMICS SL OVERVIEW
PROJECT DASHBOARD
• Real-time
visibility
into your
data
• Project
P&L
• Labor
hours
statistics
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22. 22

23. 23

24. DYNAMICS SL OVERVIEW -
ASSIGN RESOURCES
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25. 25

26. Benefits Beyond The
Norm
Traditional Project Management
Project Management & Accounting
• On time versus original Reduced time to market
schedule estimate and/or cycle time
• Within budget versus Project revenue, cost,
original cost estimate and profitability
• Within scope versus original Business value of
deliverables services delivered
• Meet or exceed Alignment with
customer expectations business and client
• “Best available” resource objectives
utilization “Best fit” skills-based
resource optimization
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27. Other Measurable
Benefits
• Better Prioritization of Projects and Services
It is shocking how many “projects” operate below the radar
screen with no plans, controls or accountability
• Shorten Billing Cycles
Better allocation of resource T&E to project schedules and
invoicing, and faster resolution of billing disputes
• Minimize Revenue Leakage
Eliminate errors from manual entry or redundant systems used
to invoice client services
• Improved Service Agility
Quicker response to sudden or unexpected changes in
business priorities, competitive pressures, new technology,
and economic downturns
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28. Bringing it All Together
A SINGLE VIEW OF OPERATIONAL DATA
• Discover the one truth for your business
• Provide people access and empower them
with simple but sophisticated tools
• Focus on what is important and act!
• Institute the command and control you need
to meet goals
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29. DYNAMICS SL OVERVIEW
Exec Mgmt Dashboards
Real-time visibility
into your data
Top 10 Customers
Year over year
Sales and Margin
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30. DYNAMICS OVERVIEW
Increased Visibility
Real-time visibility
into your data
Labor statistics by
Customer
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31. DYNAMICS OVERVIEW
Web based Timecards
Online Timesheets
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32. DYNAMICS OVERVIEW
Project Visibility
Online Project
visibility – multiple
levels…
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33. DYNAMICS OVERVIEW
Project Visibility
Online Project
visibility – multiple
levels…
Commitments &
Budgets
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34. DYNAMICS OVERVIEW
Self Service Access
Online Project
visibility – multiple
levels…
Self-service –
Project profitability
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35. DYNAMICS OVERVIEW
Ability to drill into the details
Online Project
visibility – multiple
levels…
Self-service – Drill
into the supporting
details
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36. DEMO
MICROSOFT DYNAMICS…
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37. Questions & Answers…
Thank you for attending &
please complete the
evaluation forms!
KELLYE JENNINGS kjennings@bdo.com
GLENN ANSTEAD ganstead@raffa.com
SETH ZARNY szarny@raffa.com
JEREMY TARO jtaro@raffa.com
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