The document discusses job analysis, which involves defining jobs, tasks, duties, and positions. It aims to understand the tasks and requirements of different roles. Job analysis provides information to develop job descriptions, specifications for new hires, and evaluate existing roles. Several common methods for conducting job analysis are described, including observation, interviews, questionnaires, and diaries. The output of job analysis is a job description, which outlines the title, duties, characteristics, and responsibilities of a particular position.

1. JOB ANALYSIS
Presentation
by
Prof.M.S.S.Varadan
Chairman
Om Consultants (India) Pvt. Ltd.
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2. JOB ANALYSIS
The Purposes of Job Analysis
Job analysis
Job description Job specifications Job evaluations
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3. Job Analysis definition
Task : A task is a distinct work activity carried
out for a distinct purpose. Examples would
include typing a letter, preparing a lecture, or
unloading a mail truck.
Duty : A duty is a number of tasks. Counseling
students is a duty of a college instructor. A
general accounting clerk’s duties might include
preparing the monthly income statement and
distributing the weekly payroll checks.
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4. Job Analysis definition (Contd..)
Position : A position refers to one or more duties
performed by one person in an organization. There are
at least as many positions as there are workers in the
organization; vacancies may create more positions than
employees. Examples of positions include Supervisor –
Grade IV; Accounts Payable Clerk I; and Assistant
Professor, Level 2.
Job : A job is a type of position within the organization.
If a large insurance company employs sixty life
insurance actuaries, then there are sixty positions, but
just one life insurance actuary job.
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5. Job Analysis definition (Contd..)
Job family : A job family is a group of two or more jobs
that either call for similar worker characteristics or
contain parallel work tasks as determined by job
analysis. At the previously mentioned insurance
company, service clerks and policy correspondents
represent two jobs that frequently are placed in a
common job family because they have many similar
worker characteristics/
Occupation : An occupation is a group of similar jobs
found across organizations. Electricians, accountant,
and service maintenance engineer are examples of
occupations.
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6. Job Analysis definition (Contd..)
Career : A career represents a sequence of positions, jobs,
or occupations that a person has over his or her working
life.
Why is it important to know the terms defined above? As
we will show, job analysis begins at the level of the
element and attempts to build understanding of jobs,
occupations, and careers as components are combined. In
other words, the previous definitions should help you to
see how jobs evolve and develop.
Armed with this conceptual framework, let us now look at
how to conduct the job analysis. The next section will
explore the more widely used job analysis techniques.
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7. Job Analysis Information Hierarchy
Career
Occupation
Job
Family
Job
Position
Duty
Task
Element
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8. JOB ANALYSIS METHOD
1. Observation method
2. Individual interview method
3. Group interview method
4. Structured questionnaire method
5. Technical conference method
6. Diary method
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9. JOB DESCRIPTION
A job description is a written statement of what the
jobholder does, how it is done, and why it is done.
It should accurately portray job content,
environment, and conditions of employment. A
common format for a job description includes the
job title, the duties to be performed, the
distinguishing characteristics of the job, and the
authority and responsibilities of the jobholder.
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10. JOB DESCRIPTION
A job description is a written statement of what the
jobholder does, how it is done, and why it is done.
It should accurately portray job content,
environment, and conditions of employment. A
common format for a job description includes the
job title, the duties to be performed, the
distinguishing characteristics of the job, and the
authority and responsibilities of the jobholder.
C O N S U L T A N T S
U N L O C K IN G P EO P L E P O T E N T I A L