This document provides an overview of job analysis, including its meaning, purpose, and key components. Job analysis is defined as a formal study of the tasks, responsibilities, and requirements of a specific job. Its main purposes are to compile detailed task descriptions, examine qualifications and requirements, determine relationships to technology and other jobs, and inform hiring and training. The two main components of job analysis are the job description and job specification. A job description provides an organized statement of duties and responsibilities to distinguish one job from another. A job specification outlines the necessary knowledge, skills, abilities, education, experience and other characteristics required to successfully perform the job.

1. JOB ANALYSIS
presented by
ruchi jain
1

2. INFORMATION hierarchy
2
Career
Occupation
Job Family
Job
Position
Duty
Task

3. OVERVIEW
 Meaning of Job Analysis
 Purpose of Job Analysis
 Components of Job Analysis
 Job Description
 Job specification
 Difference between Job Description and Job
specification
3

4. Meaning and definition
 It is the analysis of particular Job.
 It is a formal and detailed study of jobs.
 Job Analysis is the process of systematically
analyzing the activities pertaining to each Job. It is
designed to define the duties ,responsibilities and
accountability
 In the words of in Edwin B. Flippo, “Job analysis is
the process of studying and collecting information
relating to the operations and responsibilities of a
specific job.”
4

5. Purpose of Job Analysis
The main objectives of Job analysis are as follows:
 To compile a detailed description of tasks.
 To examine the knowledge, qualifications,
accountabilities and other requirements.
 To determine the relationship of the job to
technology and to other jobs.
 To appoint best person to perform the job
 To collect facts required in training programs
5

6. Components of Job Analysis
 Job Analysis comprises two main components.
Job
Analysis
Job
Description
Job
Specification
6

7. Job Description
 Job Description is the organized and real
prospectus of duties and responsibilities of any
specific job.
 The main objective of job description is to
segregate one job from another.
 Job description discloses job content, work
performed, environment, the responsibilities, skill or
training required etc.
 It is required to prepare job description before a
vacancy is advertised, because it tells in brief the
nature and type of job.
7

8. Specimen of Job Description
 Job Title
 Job Location
 Code Number
 Job Summary
 Job duties
 Machine, tools , materials required
 Supervision
 Relation with other jobs
 Working Environment
8

9. Job Specification
 Job specification is a statement of knowledge, skills
and abilities associated education, training and
experience required to successfully perform a job.
 It is a written record of the physical, mental, social,
psychological and behavioral characteristics which a
person possess in order to perform a job
effectively.
 It is a profile of the human characteristics needed
by the person performing the job.
9

10. Specimen of Job Specification
 Job Title
 Department
 Education and training
 Experience
 Age
 Physique & Health
 Work orientation factors
 Skill, knowledge, Abilities
 Other attributes
10

11. Job Description vs Job Specification
Point of
Distinction
Job Description Job Specification
Meaning It is organized, factual
statement of task duties and
responsibilities.
It is a statement including
knowledge, skills, abilities.
Relation Job Description belongs to
organization
Job specification belong to
employee
Contents Contents of job description
are job summary, duties
performed, supervision,
working conditions, tools and
equipment.
Contents of Job
specification are physical,
psychological, personal
characteristics etc.
Orientation Job description statements
are job oriented.
Job specification are
employee oriented.
11

12. 12