1) A project is a temporary organization created to deliver one or more business products according to an agreed business case. 2) Projects are different from operations in that they are one-time activities that are not repetitive and bring about change through new products. 3) A project management method like PRINCE2 provides an organized way to manage key variables like scope, time, cost, quality, risk, and benefits to avoid failures and improve success rates of projects.

1. What is a Project?
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PRINCE2 pre-course readingI

2. in this session..
> What is a project?
> How projects are different
> The project stakeholders
> Using a method to manage a project
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Friday 8 February 13
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What is a Project?

3. Projects vs. Operations: Similarities
•
•
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Both have limited resources
•
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Both need people and money
Both require management
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What is a Project?

4. so what is the difference...?
projects
operations
•One time activity
•Not done before
•Brings about a Change
•Deliver Products
•e.g Implement a CRM
•On-going
•Repetitive
•Brings about a Change
•Support Products
•e.g. Support a CRM
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What is a Project?

5. Managing balance...
C o mp e t
ition
Change
s
Survive
Regulat
ory
Technol
o g y…
Profitability ….
Service Quality
Productivity…
…Customers..
SLA’s
Maintain
Operations
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Transform
Operations
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What is a Project?

6. Why we do projects?
Technology
Change
Process
Improvement
?
Cost Saving
Restructuring
Non Profit
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Solve a
Problem
Legal
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Product
Development
Internal
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What is a Project?

7. A “project” is a ...
A temporary organization that
is created for the purpose of
delivering one or more business
products according to an agreed
business case
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What is a Project?

8. Characteristics of a project
Change
Uncertainty
Temporary
Crossfunctional
Unique
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What is a Project?

9. Characteristics => Change
Projects are the means by which we introduce change
Projects are NOT business as usual
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What is a Project?

10. Characteristics => Temporary
Defined Start
Defined Finish
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What is a Project?

11. Characteristics => Cross-functional
Ar
ch
ve
lo
De
ite
ct
s
An
Us
rs
e
al
ys
pe
ts
rs
customer
rs
te
Te s
supplier
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What is a Project?

12. Characteristics => Unique
Different teams, different customer, different location ....
there is something different and unique
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What is a Project?

13. Characteristics => Uncertainty
The temporary, unique and cross-functional nature of
projects introduces Risk
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What is a Project?

14. Project Management is ...
...managing the expectations around the
SIX variables
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What is a Project?

15. We manage projects to ensure ...
the project remains justified
the project delivers value for money
the project objectives are achieved
the project scope is understood by everyone
the stakeholders are engaged
the decisions are made by the right people at the right time
the required resources and funding is available
the project constraints are understood and managed
plans are in place that can achieve the targets
the risks are identified and managed
the changes are monitored and controlled
the lessons are captured and incorporated for improvements
the products are delivered within agreed tolerances
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What is a Project?

16. Programme Management
Collection of related projects that have
common objectives and share resources for
better management, control and
coordination
MSP “Managing Successful Programmes” qualification is
offered by APMG for Programme Management
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What is a Project?

17. Portfolio Management
Collection of projects and programs
using optimal resource mix for delivery
and to schedule activities to best achieve
an organization’s operational and
financial goals
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What is a Project?

18. Stakeholders are ...
anyone affected by, or can affect the project.
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What is a Project?

19. Stakeholder management
Manage
Inform
Stakeholders
Involve
Engage
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What is a Project?

20. Traditionally speaking...
.......project management is managing
Scope, Time and Cost
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What is a Project?

21. Project Performance Variables
Scope
Risks
Time
Benefits
Cost
Quality
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What is a Project?

22. Variables => Scope
WHAT will be delivered
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What is a Project?

23. Variables => Time
WHEN it will be delivered
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What is a Project?

24. Variables => Cost
What is the project budget
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What is a Project?

25. Variables => Quality
Fit-for-purpose products
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What is a Project?

26. Variables => Risk
What-If?
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What is a Project?

27. Variables => Benefits
%
15
y
Inc
ase
re
ro f
p
sb
it
the project outcome and measurable benefits
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What is a Project?

28. so many projects fail...WHY?
Ad-hoc changes
Poor estimation
No visibility
Late delivery
Unclear objectives
Lack of communication
Resources
Insufficient Funding
Not enough justification....
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What is a Project?

29. but can we do something about it?
Using a “method”
that is based on the
lessons and
collective wisdom
of experts that
addresses the
common project
problems
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What is a Project?

30. Why use a “method”?
> do it in an organized way
> everyone knows who is doing what
> avoid ad-hoc management and fire fighting
> bring consistency and predictability
> to repeat success
> improve continuously
> better management control and direction
> increased ownership and accountability
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What is a Project?

31. introducing...
PRINCE2
A method for managing projects
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What is a Project?

32. About projectingIT
‣ATO for PRINCE2, Agile and Earned Value
‣2000+ PRINCE2 delegates
‣Trainings across countries
‣Blended learning
‣Specialists in project management
‣Best pass rate
‣Microsoft Project, Scrum, PMO and more..
‣www.projectingIT.com for more information
32
What is PRINCE2?
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