In our previous presentations we looked at and explained various project management methodologies and their structures. In today's competitive and ever demanding world project management is not limited to IT industry. People and Companies across sectors have understood the growing importance of project management and it's benefits. So to refresh everyone's understanding our lead trainer and principal consultant Mr Ashish Dhoke has c

1. What is a Project?
presented by
Ashish Dho ke, projectingIT
PRINCE2 Certification Program > Part I
Friday 5 October 12

2. in this presentation..
> What is project
> How projects are different
> What stakeholders expect
> Using a method to manage a project
What is a Project? www.projectingIT.com
Friday 5 October 12

3. Projects vs. Operations: Similarities
• Both need people and money
• Both have limited resources
• Both require management
What is a Project? www.projectingIT.com
Friday 5 October 12

4. so what is the difference...?
•One time activity •On-going
•Not done before •Repetitive
•Brings about a Change •Brings about a Change
•Deliver Products •Support Products
•e.g Implement a CRM •e.g. Support a CRM
What is a Project? www.projectingIT.com
Friday 5 October 12

5. Managing Balance...
Profitability …. Compet
ition
Service Quality Change
s
Productivity… Survive
…Customers.. Regulat
o
SLA’s Technol ry
o g y…
Maintain Transform
Operations Operations
What is a Project? www.projectingIT.com
Friday 5 October 12

6. Why we do Projects?
Technology Product Solve a
Change Development Problem
Process
Legal ?
Improvement
Re-
Cost Saving
structuring
Non Profit Internal
What is a Project? www.projectingIT.com
Friday 5 October 12

7. What is a Project?
A temporary organization
that is created for the purpose
of delivering one or more
business products according
to an agreed business case
What is a Project? www.projectingIT.com
Friday 5 October 12

8. Characteristics of a Project
Change
Uncertainty Temporary
Cross-
Unique
functional
What is a Project? www.projectingIT.com
Friday 5 October 12

9. Characteristics => Change
> Projects are the means by which we introduce change
> Projects are NOT business as usual
What is a Project? www.projectingIT.com
Friday 5 October 12

10. Characteristics => Temporary
Defined Start
Defined Finish
What is a Project? www.projectingIT.com
Friday 5 October 12

11. Characteristics => Cross-functional
customer
s
ts
er
ys
l op
al
rs
An
s
ve
e
ct
Us e rs
De
ite
Te st
ch
Ar
supplier
What is a Project? www.projectingIT.com
Friday 5 October 12

12. Characteristics => Unique
Different teams, different customer, different location ....
there is something different and unique.
What is a Project? www.projectingIT.com
Friday 5 October 12

13. Characteristics => Uncertainty
The temporary, unique and cross-functional nature of
projects introduces Risk
What is a Project? www.projectingIT.com
Friday 5 October 12

14. what do you need to manage a project?
o se ... a t o do
a pur p ... and
mm . . p e op le
l i s t. . .um o ne y.
of cou rs e m
Wh at e l s e?
What is a Project? www.projectingIT.com
Friday 5 October 12

15. Project Management is ...
What is a Project? www.projectingIT.com
Friday 5 October 12

16. We manage Projects to ensure ...
the project remains justified
the project delivers value for money
the project objectives are achieved
the project scope is understood by everyone
the stakeholders are engaged
the decisions are made by the right people at the right time
the required resources and funding is available
the project constraints are understood and managed
plans are in place that can achieve the targets
the risks are identified and managed
the changes are monitored and controlled
the lessons are captured and incorporated for improvements
the products are delivered within agreed tolerances
What is a Project? www.projectingIT.com
Friday 5 October 12

17. Programme Management
Collection of related projects that
have common objectives and share
resources for better management,
control and coordination
MSP “Managing Successful Programmes” qualification is
offered by APMG for Programme Management
What is a Project? www.projectingIT.com
Friday 5 October 12

18. Portfolio Management
Collection of projects and
programs using optimal resource
mix for delivery and to schedule
activities to best achieve an
organization’s operational and
financial goals
What is a Project? www.projectingIT.com
Friday 5 October 12

19. Stakeholders
Anyone affected by, or can affect the project...
What is a Project? www.projectingIT.com
Friday 5 October 12

20. Stakeholders should be..
Manage
Inform Stakeholders Involve
Engage
What is a Project? www.projectingIT.com
Friday 5 October 12

21. Traditionally speaking...
.......project management is managing
Scope, Time and Cost
What is a Project? www.projectingIT.com
Friday 5 October 12

22. Project Performance Variables
Scope
Risks Time
Benefits Cost
Quality
What is a Project? www.projectingIT.com
Friday 5 October 12

23. Variables => Scope
WHAT will be delivered
What is a Project? www.projectingIT.com
Friday 5 October 12

24. Variables => Time
WHEN it will be delivered
What is a Project? www.projectingIT.com
Friday 5 October 12

25. Variables => Cost
What is the project budget
What is a Project? www.projectingIT.com
Friday 5 October 12

26. Variables => Quality
Fit-for-purpose products
What is a Project? www.projectingIT.com
Friday 5 October 12

27. Variables => Risk
What-If?
What is a Project? www.projectingIT.com
Friday 5 October 12

28. Variables => Benefits
1 5%
by
i ts
p ro f
re ase
Inc
the project Outcome and Measurable Benefits
What is a Project? www.projectingIT.com
Friday 5 October 12

29. so many projects fail...WHY?
Ad-hoc changes
Poor estimation
No visibility
Late delivery
Unclear objectives
Lack of communication
Resources
Insufficient Funding
What is a Project? www.projectingIT.com
Friday 5 October 12

30. but can we do something about it?
Using a “method”
that is based on
the lessons and
collective wisdom
of experts that
addresses the
common project
problems
What is a Project? www.projectingIT.com
Friday 5 October 12

31. Why use a Method?
> do it in an organized way
> everyone knows who is doing what
> avoid ad-hoc management and fire fighting
> bring consistency and predictability
> to repeat success
> improve continuously
> better management control and direction
> increased ownership and accountability
What is a Project? www.projectingIT.com
Friday 5 October 12

32. so do you know any such ...
.....proven method that I can use?
Certainly. I have heard about one
that I can tell you about...
What is a Project? www.projectingIT.com
Friday 5 October 12

33. Find out yourself in our next
part of this series
to be continued...
What is a Project? www.projectingIT.com
Friday 5 October 12

34. If

35. you

36. have

37. anything

38. to

39.
ask,

40. suggest....
please

41. write

42. to

43. me:
ashishadhoke@gmail.com
What is a Project? www.projectingIT.com
Friday 5 October 12

44. About projectingIT
‣ATO for PRINCE2, Agile and Earned Value
‣2000+ PRINCE2 delegates
‣Trainings across countries
‣Blended learning
‣Specialists in project management
‣Best pass rate
‣Microsoft Project, Scrum, PMO and more..
‣www.projectingIT.com for more information
What is PRINCE2? www.projectingIT.com
Friday 5 October 12