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Module 6
Project Schedule Management
Agus Suhanto
Module Overview
• Lesson 1: Key Concepts & Terms
• Lesson 2: Plan Schedule Management
• Lesson 3: Define Activities
• Less...
Lesson 1: Key Concepts & Terms
• Project Schedule Management
• Key Terms
• Trends & Emerging Practices
• Tailoring Conside...
Project Schedule Management
Project schedule management is the processes
required to manage the timely completion of the
p...
Key Terms
• Schedule baseline: the version of the schedule model
used to manage the project; it is what the project team’s...
Key Terms (continued)
• Contingency (schedule) reserve: the estimated duration
within the schedule baseline, which is allo...
Key Terms (continued)
• Near critical path: closest in duration to the critical path.
• Total float: the amount of time an...
Key Terms (continued)
• Lead: the amount of time a successor activity can be
advanced with respect to a predecessor activi...
Trends & Emerging Practices
• Iterative scheduling with backlog
• On-demand scheduling
Tailoring Considerations
• Life cycle approach
• Resource availability
• Project dimensions
• Technology support
Considerations for Adaptive Environments
• Adaptive approaches use short cycles to
undertake work, review the results, and...
Lesson 2: Plan Schedule Management
• Plan Schedule Management Overview
• Plan Schedule Management Data Flow
• Plan Schedul...
Plan Schedule Management Overview
Plan schedule management is the process of
establishing the policies, procedures, and
do...
Plan Schedule Management Data Flow
Plan Schedule Management Input
• Project charter
• Project management plan
• Scope management plan
• Development approach
...
Plan Schedule Management Tools & Techniques
• Expert judgment
• Data analysis
• Alternative analysis
• Meetings
Plan Schedule Management Output
• Project management plan
• Schedule management plan
• Project schedule model development
...
Lesson 3: Define Activities
• Define Activities Overview
• Define Activities Data Flow
• Define Activities Input
• Define ...
Define Activities Overview
• Define activities is the process of identifying and
documenting the specific actions to be pe...
Define Activities Data Flow
Define Activities Input
• Project management plan
• Scope management plan
• Scope baseline
• Enterprise environmental fact...
Define Activities Tools & Techniques
• Decomposition
• Rolling wave planning
• Meetings
Define Activities Output
• Project documents
• Activity list
• Activity attributes
• Milestone list
• Change requests
• Pr...
Lesson 4: Sequence Activities
• Sequence Activities Overview
• Sequence Activities Data Flow
• Sequence Activities Input
•...
Sequence Activities Overview
• Sequence activities is the process of identifying
and documenting relationships among the p...
Sequence Activities Data Flow
Sequence Activities Input
• Project management plan
• Schedule management plan
• Scope baseline
• Project documents
• Acti...
Sequence Activities Tools & Techniques
• Precedence diagramming method
• Finish-to-start (FS)
• Finish-to-finish (FF)
• St...
Precedence Diagramming Method
Lead and Lag
Schedule Network Diagram
Sequence Activities Output
• Project schedule network diagram
• Project documents updates
• Activity attributes
• Activity...
Lesson 5: Estimate Activity Duration
• Estimate Activity Duration Overview
• Estimate Activity Duration Data Flow
• Estima...
Estimate Activity Duration Overview
Estimate activity duration is the process of
estimating the number of work periods nee...
Estimate Activity Duration Data Flow
Estimating Duration Factors
• Law of diminishing return
• Number of resources
• Advances in technology
• Motivation of sta...
Estimate Activity Duration Input
• Project management plan
• Schedule management plan
• Scope baseline
• Project documents...
Estimate Activity Duration Tools & Techniques
• Expert judgment
• Analogous estimating
• Parametric estimating
• Regressio...
Three-point Estimating Formula
• Triangular distribution:
𝑡𝐸 =
𝑡𝑂 + 𝑡𝑀 + 𝑡𝑃
3
• Beta distribution:
𝑡𝐸 =
𝑡𝑂 + 4 𝑡𝑀 + 𝑡𝑃
6
Estimate Activity Duration Output
• Duration estimates
• Basis of estimates
• Project documents updates
• Activity attribu...
Lesson 6: Develop Schedule
• Develop Schedule Overview
• Develop Schedule Data Flow
• Develop Schedule Input
• Develop Sch...
Develop Schedule Overview
• Develop schedule is the process of analyzing,
activity sequences, durations, resource
requirem...
Develop Schedule Data Flow
Develop Schedule Input
• Project management plan
• Schedule management plan
• Scope baseline
• Project documents
• Activit...
Develop Schedule Tools & Techniques
• Schedule network
analysis
• Critical path method
• Resource optimization
• Resource ...
Critical Path & Float
Finding Float
• Perform forward pass to define early start (ES) and
early finish (EF) of each activity
• Perform backward ...
Develop Schedule Output
• Project management plan
• Schedule baseline
• Project documents
• Project schedule
• Bar chart
•...
Lesson 7: Control Schedule
• Control Schedule Overview
• Control Schedule Data Flow
• Control Schedule Input
• Control Sch...
Control Schedule Overview
• Control schedule is the process to update the
project schedule and managing changes to the
sch...
Control Schedule Data Flow
Control Schedule Input
• Project management plan
• Schedule management plan
• Schedule baseline
• Scope baseline
• Perform...
Control Schedule Tools & Techniques
• Data analysis
• Earned value analysis
• Iteration burndown chart
• Performance revie...
Control Schedule Output
• Work performance
information
• Project documents
• Schedule forecasts
• Change requests
• Projec...
Quiz
Module Reviews
References
• [PMBOK6] – The PMBOK 6th edition from pmi.org
• [RITA9] – Rita Mulcahy’s PMP Exam Prep 9th
edition from RMC P...
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Project Schedule Management - PMBOK6

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The concepts and processes on how to perform project schedule management according to PMBOK Guide 6th edition. You'll find key concepts and terms, plan schedule management, define activities, sequence activities, estimate activity duration, develop schedule, and control schedule.

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Project Schedule Management - PMBOK6

  1. 1. Module 6 Project Schedule Management Agus Suhanto
  2. 2. Module Overview • Lesson 1: Key Concepts & Terms • Lesson 2: Plan Schedule Management • Lesson 3: Define Activities • Lesson 4: Sequence Activities • Lesson 5: Estimate Activity Duration • Lesson 6: Develop Schedule • Lesson 7: Control Schedule
  3. 3. Lesson 1: Key Concepts & Terms • Project Schedule Management • Key Terms • Trends & Emerging Practices • Tailoring Considerations • Considerations for Adaptive Environment
  4. 4. Project Schedule Management Project schedule management is the processes required to manage the timely completion of the project.
  5. 5. Key Terms • Schedule baseline: the version of the schedule model used to manage the project; it is what the project team’s performance is measured against. • Schedule compression: a technique to shorten an already developed schedule. • Crashing: schedule compression technique by adding resources. • Fast tracking: schedule compression technique in which activities normally done in sequence are performed in parallel for at least a portion of their duration. • Activity list: list of activities to be managed in the project schedule. • Network diagram: a diagram of project activities that shows the sequential relationships of activities using arrows and nodes.
  6. 6. Key Terms (continued) • Contingency (schedule) reserve: the estimated duration within the schedule baseline, which is allocated for identified risks that are accepted. • Management reserve: specified amount of the project duration (not included in baseline) withheld for management control purposes and are reserved for unforeseen work that is within the scope of the project. • Critical path: the longest duration path through a network diagram, and it determines the shortest time it could take to complete the project. • Milestone: significant events within the project schedule; not work activities and have no duration.
  7. 7. Key Terms (continued) • Near critical path: closest in duration to the critical path. • Total float: the amount of time an activity can be delayed without delaying the project end date or an intermediary milestone. • Free float: the amount of time an activity can be delayed without delaying the early start date of its successor(s). • Project float: the amount of time a project can be delayed without delaying the externally imposed project completion date required by the customer.
  8. 8. Key Terms (continued) • Lead: the amount of time a successor activity can be advanced with respect to a predecessor activity. • Lag: the amount of time a successor activity will be delayed with respect to a predecessor activity. • Student syndrome (procrastination): people start to apply themselves only at the last possible moment before deadline. • Parkinson’s Law: work expands to fill the time available for its completion.
  9. 9. Trends & Emerging Practices • Iterative scheduling with backlog • On-demand scheduling
  10. 10. Tailoring Considerations • Life cycle approach • Resource availability • Project dimensions • Technology support
  11. 11. Considerations for Adaptive Environments • Adaptive approaches use short cycles to undertake work, review the results, and adapt as necessary. • To address the full delivery life cycle for larger, enterprise-wide systems, a range of techniques utilizing the predictive, adaptive, or hybrid approach may need to be adopted. • The role of project manager does not change.
  12. 12. Lesson 2: Plan Schedule Management • Plan Schedule Management Overview • Plan Schedule Management Data Flow • Plan Schedule Management Input • Plan Schedule Management Tools & Technique • Plan Schedule Management Output
  13. 13. Plan Schedule Management Overview Plan schedule management is the process of establishing the policies, procedures, and documentation for planning, developing, managing, executing, and controlling the project schedule.
  14. 14. Plan Schedule Management Data Flow
  15. 15. Plan Schedule Management Input • Project charter • Project management plan • Scope management plan • Development approach • Enterprise Environmental factors • Organizational process assets
  16. 16. Plan Schedule Management Tools & Techniques • Expert judgment • Data analysis • Alternative analysis • Meetings
  17. 17. Plan Schedule Management Output • Project management plan • Schedule management plan • Project schedule model development • Release and iteration length • Level of accuracy • Units of measure • Organizational procedures links • Project schedule model maintenance • Control thresholds • Rules of performance measurement • Rules for establishing percent complete • EVM techniques to be employed • Schedule performance measurements • Reporting formats
  18. 18. Lesson 3: Define Activities • Define Activities Overview • Define Activities Data Flow • Define Activities Input • Define Activities Tools & Techniques • Define Activities Output
  19. 19. Define Activities Overview • Define activities is the process of identifying and documenting the specific actions to be performed to produce the project deliverables. • It decomposes work packages into schedule activities that provide a basis for estimating, scheduling, executing, monitoring, and controlling the project work.
  20. 20. Define Activities Data Flow
  21. 21. Define Activities Input • Project management plan • Scope management plan • Scope baseline • Enterprise environmental factors • Organizational process assets
  22. 22. Define Activities Tools & Techniques • Decomposition • Rolling wave planning • Meetings
  23. 23. Define Activities Output • Project documents • Activity list • Activity attributes • Milestone list • Change requests • Project management plan updates • Schedule baseline • Cost baseline
  24. 24. Lesson 4: Sequence Activities • Sequence Activities Overview • Sequence Activities Data Flow • Sequence Activities Input • Sequence Activities Tools & Techniques • Sequence Activities Output
  25. 25. Sequence Activities Overview • Sequence activities is the process of identifying and documenting relationships among the project activities. • It defines the logical sequence of work to obtain the greatest efficiency given all project constraints.
  26. 26. Sequence Activities Data Flow
  27. 27. Sequence Activities Input • Project management plan • Schedule management plan • Scope baseline • Project documents • Activity attributes • Activity list • Assumption log • Milestone list • Enterprise environmental factors • Organizational process assets
  28. 28. Sequence Activities Tools & Techniques • Precedence diagramming method • Finish-to-start (FS) • Finish-to-finish (FF) • Start-to-start (SS) • Start-to-finish (SF) • Dependency determination & integration • Mandatory internal • Mandatory external • Discretionary internal • Discretionary external • Lead & Lag
  29. 29. Precedence Diagramming Method
  30. 30. Lead and Lag
  31. 31. Schedule Network Diagram
  32. 32. Sequence Activities Output • Project schedule network diagram • Project documents updates • Activity attributes • Activity list • Assumption log • Milestone list
  33. 33. Lesson 5: Estimate Activity Duration • Estimate Activity Duration Overview • Estimate Activity Duration Data Flow • Estimate Activity Duration Input • Estimate Activity Duration Tools & Techniques • Estimate Activity Duration Output
  34. 34. Estimate Activity Duration Overview Estimate activity duration is the process of estimating the number of work periods needed to complete individual activities with estimated resources.
  35. 35. Estimate Activity Duration Data Flow
  36. 36. Estimating Duration Factors • Law of diminishing return • Number of resources • Advances in technology • Motivation of staff
  37. 37. Estimate Activity Duration Input • Project management plan • Schedule management plan • Scope baseline • Project documents • Activity attributes • Activity list • Assumption log • Lessons learned register • Milestone list • Project team assignments • Resource breakdown structure • Resource calendars • Resource requirements • Risk register • Enterprise environmental factor • Organizational process access
  38. 38. Estimate Activity Duration Tools & Techniques • Expert judgment • Analogous estimating • Parametric estimating • Regression analysis (scatter diagram) • Learning curve • Heuristics • Three-point estimating • Bottom-up estimating • Data analysis • Alternative analysis • Reserve analysis • Decision making • Voting • Meeting
  39. 39. Three-point Estimating Formula • Triangular distribution: 𝑡𝐸 = 𝑡𝑂 + 𝑡𝑀 + 𝑡𝑃 3 • Beta distribution: 𝑡𝐸 = 𝑡𝑂 + 4 𝑡𝑀 + 𝑡𝑃 6
  40. 40. Estimate Activity Duration Output • Duration estimates • Basis of estimates • Project documents updates • Activity attributes • Assumption log • Lesson learned register
  41. 41. Lesson 6: Develop Schedule • Develop Schedule Overview • Develop Schedule Data Flow • Develop Schedule Input • Develop Schedule Tools & Techniques • Develop Schedule Output
  42. 42. Develop Schedule Overview • Develop schedule is the process of analyzing, activity sequences, durations, resource requirements, and schedule constraints to create a schedule model for project execution and monitoring & controlling. • Key benefit: it generates a schedule model with planned dates for completing project activities.
  43. 43. Develop Schedule Data Flow
  44. 44. Develop Schedule Input • Project management plan • Schedule management plan • Scope baseline • Project documents • Activity attributes • Activity list • Assumption log • Basis of estimates • Duration estimates • Lessons learned register • Milestone list • Project schedule network diagram • Project team assignments • Resource calendars • Resource requirements • Risk register • Agreements • Enterprise environmental factors • Organizational process assets
  45. 45. Develop Schedule Tools & Techniques • Schedule network analysis • Critical path method • Resource optimization • Resource leveling • Resource smoothing • Data analysis • What-if scenario • Simulation • Leads and lags • Schedule compression • Crashing • Fast tracking • Project management information system • Agile release planning
  46. 46. Critical Path & Float
  47. 47. Finding Float • Perform forward pass to define early start (ES) and early finish (EF) of each activity • Perform backward pass to define late start (LS) and late finish (LF) of each activity • Float = EF – ES or • Float = LF – LS • Critical path has 0 float.
  48. 48. Develop Schedule Output • Project management plan • Schedule baseline • Project documents • Project schedule • Bar chart • Milestone chart • Project schedule network diagrams • Schedule data • Project calendars • Change requests • Project management plan updates • Schedule management plan • Cost baseline • Project documents updates • Activity attributes • Assumption log • Duration estimates • Lessons learned register • Resource requirements • Risk register
  49. 49. Lesson 7: Control Schedule • Control Schedule Overview • Control Schedule Data Flow • Control Schedule Input • Control Schedule Tools & Techniques • Control Schedule Output
  50. 50. Control Schedule Overview • Control schedule is the process to update the project schedule and managing changes to the schedule baseline. • The key benefit of this process is that the schedule baseline is maintained throughout the project.
  51. 51. Control Schedule Data Flow
  52. 52. Control Schedule Input • Project management plan • Schedule management plan • Schedule baseline • Scope baseline • Performance measurement baseline • Project documents • Lessons learned register • Project calendars • Project schedules • Resource calendars • Schedule data • Work performance data • Organizational process assets
  53. 53. Control Schedule Tools & Techniques • Data analysis • Earned value analysis • Iteration burndown chart • Performance reviews • Trend analysis • Variance analysis • What-if scenario analysis • Critical path method • Project management information system • Resource optimization • Leads & lags • Schedule compression
  54. 54. Control Schedule Output • Work performance information • Project documents • Schedule forecasts • Change requests • Project management plan updates • Schedule management plan • Schedule baseline • Cost baseline • Performance measurement baseline • Project documents updates • Assumption log • Basis of estimates • Lessons learned register • Project schedules • Resource calendars • Risk register • Schedule data
  55. 55. Quiz
  56. 56. Module Reviews
  57. 57. References • [PMBOK6] – The PMBOK 6th edition from pmi.org • [RITA9] – Rita Mulcahy’s PMP Exam Prep 9th edition from RMC Publications™

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