In this webinar, Global Program Manager, Scrum Master, and Educator Ordonna Sargeant will provide you with key takeaways to apply when managing a complex portfolio!
Performing Proficient Portfolio Management Against All Odds
1. PERFORMING PROFICIENT
PORTFOLIO MANAGEMENT
AGAINST ALL ODDS
W/ ORDONNA SARGEANT — PMP
GLOBAL PROGRAM MANAGER,
TWITTER | SCRUM MASTER | AUTHOR |
SPEAKER | ATP PMP INSTRUCTOR |
ADJUNCT PROFESSOR | PM CONTENT
CREATOR
SEPTEMBER 13, 2022 11:00AM
PDT, 2:00PM EDT, 7:00 PM BST
Rayvonne Carter
Webinar Coordinator,
Project Management Update
Project Management Update
The Project Management Evolution
Series
2. 03
ProjectManager is an award-winning SaaS
project and work management software solution
that supports the unique needs of hybrid teams.
By uniting team members in different locations,
with varying work styles and unique roles, in one
solution, ProjectManager enables faster delivery,
better resource management and more engaged
workers.
ProjectManager is simple enough for anyone to
use, yet powerful enough for managers to make
data-driven decisions, and for businesses to
manage projects of all levels of complexity.
Organizations such as Nestle, Avis and the
University of Washington rely on
ProjectManager to manage their teams, their
projects, and do amazing things together. To
learn more, visit www.projectmanager.com and
follow us on Facebook, LinkedIn and Twitter.
Sponsored
by:
3. TO USE YOUR TELEPHONE:
You must select "Use Telephone" after joining
and call in using the numbers below.
United States: +1 (562) 247-8422
Access Code: 880-302-894
Audio PIN: Shown after joining the webinar
TO USE YOUR COMPUTER'S AUDIO:
When the webinar begins, you will be connected to audio using your
computer's microphone and speakers (VoIP). A headset is recommended.
Click on the Questions panel
to
interact with the presenters
6. Learning Objectives
❏ Project, Program, and Portfolio
❏ Best practices in portfolio management
❏ Key takeaways for managing a complex portfolio
❏ How to evaluate projects and ensure that they are in
line with organizational goals
7. Projects vs Programs
Project
● Project: A temporary endeavor undertaken to
create a unique product, service, or result.
Projects, within programs or portfolios, are a
means of achieving organizational goals and
objectives, often in the context of a strategic
plan.
Program
● A group of related projects managed in a
coordinated way to obtain benefits and control
not available from managing them individually.
Projects within a program are related through
the common outcome or collective capability.
Portfolio
Program
Program
Project Project Project Project
8. A collection of projects or programs
and other work that are grouped
together to facilitate effective
management of that work to meet
strategic business objectives.
Portfolio
10. What is Project Portfolio Management?
Project portfolio management is the
centralized management of the
processes, methods, and
technologies used by project
managers and project management
offices to analyze and collectively
manage current or proposed projects
based on numerous key
characteristics.
Answering questions like:
● Does this project tie back to our
strategy?
● Are we making wise project
decisions?
● Are we working on the “right”
projects?
● What can we do to improve our
resource management?
11. Value creating: Strategic or enterprise
projects.
Operational: Projects that make the
organization more efficient and satisfy
some fundamental functional work.
Compliance: "Must-do " projects
required to maintain regulatory
compliance.
Types of
Portfolios
12.
13. BAND-AID
LISTERINE
Stayfree
Aveeno
Neutrogena
OGX
Motrin
Tylenol
Nicorette
Johnson & Johnson
Impressively, Johnson & Johnson
has 28 platforms or product lines
that generated more than $1 billion
in sales for 2020 - twelve of them
generated more than $2 billion in
sales.
“We strive to improve access and
affordability, create healthier
communities, and put a healthy
mind, body and environment within
reach of everyone, everywhere. We
are blending our heart, science and
ingenuity to profoundly change the
trajectory of health for humanity.”
J&J Strategy
Skin Health & Beauty Self Care Essential Health
14. Portfolio management is a way
to bridge the gap between
strategy and implementation
Benefits of Project Portfolio
● Fosters alignment between company
objectives/goals and projects
● Helps in taking personal bias out of project
planning
● Ensures high levels of visibility both from a
strategic and a tactical perspective, covering
the top-down and the bottoms-up of the
projects.
● Supports the PMO and the portfolio manager
with turning down projects - not aligned with
business priorities
● Amplifies the importance of focusing on the
roadmap and long-term goals.
● Helps with governance and oversight into the
management of projects.
15. ● Effective Prioritization: Successful project portfolio management
hinges on prioritizing projects effectively. Projects should be
prioritized by predetermined criteria and monitored over time.
● Efficient Use of Resources: Managing your project portfolio means
ensuring that you allocate resources — including time, money, and
labor — as efficiently as possible.
● Facilitate Executive Decision Making: When properly managed, a
project portfolio is well organized and easy to look over. When
executives have easy access to clear information, it makes it easier to
make informed decisions.
● E-team Buy-In: A history of successful project portfolio management
increases executive confidence in managers and their teams. They
are more likely to back projects led by these teams in the future.
● Project Completion: The ultimate goal of project portfolio management
is to complete more projects on time and on budget
16. Projects don’t happen in
isolation and are often
dependent on other
deliverables happening at
the same time.
To manage a complex
portfolio and reduce the
mistakes of overwhelmed
resource management, you
need to be realistic about
your scope of risk
17. One of the most critical parts of project portfolio management is prioritizing
various projects. It is essential that you prioritize projects using selection
criteria that encourage progress toward the company’s goals.
Visibility to work & Constraints
● Intake process
● Visibility in the work being done
Adaptive Resource Allocation
● Strategic approach to allocating resources for each methodologies
● How to shift resources based on changing priorities
Continuous Monitoring of Portfolio Health and Value
● Strategic goals
● Complexity effects
● Metric measures
Best Practices of Portfolio
