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1. Document Control Management
8 – 10 September, 2014 | The Resource Space, Lagos, Nigeria
This course is available for IN-HOUSE; For Further information, please contact: Tel: +234 8037202432, Email: petronomics@yahoo.com. Web: www.thepetronomics.com

2. OVER VIEW
Document Control System is a very important part of any
management system. With inadequate document control, a
company can suffer great lost from using the obsolete
documents to carry job. With excessive document control,
company’s personnel feel that the documents to help them
to carry out jobs but as an additional job to carry out.
In the modern industrial world records are indispensable
for daily operations and activities. Accurate and reliable
information is essential for nearly every transaction. Word
of mouth, personal identification and memory are often
insufficient to provide accurate information. Records are
needed for identification and evidence of business
transactions.
Maintaining accurate records that can be retrieved is
essential to the continuation of every business. Fast
retrieval of records has become so important that it is a
major concern in business which is highly competitive these
days.
Mismanagement of records can be as hazardous for
business as a disaster. The inability to find a necessary
document, the misplacement of orders, or the misfiling of
important document all will lead to a waste of time and
money, as well as customer dissatisfaction.
LEARNING OBJECTIVES
The course has been designed to fulfill the following
objectives:
 To understand the proper interpretation of
Document Control System suitable to your Quality,
Environmental or Occupational Safety & Health
Management System
 To be able to develop an Effective and Efficient
Document Control System to the company’s size,
culture, complexity and needs.
 Be able to classify files to meet company
objectives.
 Maintain proper files control to keep track of files
 Recommend and advice the company on proper
filing equipment
 Formulate filing policies on retention and file
transfer.
PERFORMANCE FOCUS
Our programmes are significant investment for your
workforce. They are designed to fill identified industry
knowledge gap and provide hands-on applicable know-how
that give participants a deeper insights on their
deliverables. The various modules are cultured to
encourage stakeholders to aspire the attainment of
operational efficiency along the business chain
COURSE CONTENT
Understanding the Requirements of Effective Document
Control System
 Document Control Clause for ISO 9001, ISO 14001
and OHSAS 18001
 Definition of Documents & Records
 Difference between Documents & Records
 Documents needed ISO 9001, ISO 14001 & OHSAS
18001
 Effective Document Control Methods
Implementing Effective Document Control System
 Document Life Cycle
 Master list for Documents
 Document Numbering System
 Accessing Documents
 Updating Documents
 Distribution of Documents
 Control of Obsolete Documents
Effective Document Control System to Prevent Non-
Conformities
 Preventing Non-conformities issued against ISO
9001, ISO 14001 and OHSAS 18001.
Document Review Flow Process
 Approvals
 Document Distribution Matrix
 Master, Controlled, Uncontrolled and Superseded
Documents
 Electronic Filing StructureNaming Convention
 Interactions with project teams, engineering team,
Project managers
 Tracking & Expediting
 As-built & Final documentation
 Electronic document management systems
Effective Record Management
 Introduction to Filing & Records Management
 Files classification methods
 File retention
 Techniques of file control
 How to manage active and inactive files
 How to choose proper filing equipment
 Transfer of files
CURRICULUM
Document control helps you ensure compliance with
industry regulations and reinforce quality management
within your organization. Efficient and effective
management of quality and controlled documents and
other forms of data on a project are central to sustenance
of project schedule and avoidance of unnecessary cost
growth.
I got to understand better my job role, and the Facilitators are
excellent, experienced and willing to share from their wealth of
experience at any given point during the training – Abubakar (NNPC
Retail)

3. WHO SHOULD ATTEND
Document controllers and quality, environmental and
occupational safety and health management
representatives, lead engineers or anyone who has been
entrusted to administer the document control system in
the company.
DELIVERABLES
Our training programmes are exciting learning events. All
participants during the programme entitled to all course
materials and a certificate of participation. On a written
request, we shall furnish you with a detailed report
summarising our perception of participants’ strengths,
areas for improvement and proposed action plans within
four weeks of concluding the course. Our feedback process
ensures your objectives are achieved by the conclusion of
our training process.
PROGRAMME FEE
The programme fee covers tuition, course materials.
Payment is due upon receipt of the invoice. Our
cancellation policy applies.
Document Control
- N126,000.00 per participant
IN-HOUSE TRAINING
Petronomics Training can work with your organization to
provide the course to meet your budget at your
convenience (time and location) in the comfort of your
working environment. This collaborative effort, emphasize
actionable learning, the application of theory in practice
and combine core business skills/technical knowledge with
dynamic leadership training.
If you would like to discuss possible collaboration in
developing in-house training, please contact on the details
below.
REGISTRATION
To nominate a participant for this training, kindly forward
the details of your nominated participants, (i.e. name,
email address, telephone nos.) and stating the course your
participant are registered.
To nominate a participant for this training, kindly forward
the details of your nominated participants, (i.e. name,
email address, telephone nos.) and stating the course your
participant are registered.
Business Development Desk
Petronomics Training
Telephone: 234 1 8426905-6
0803 720 2432
+971556985290
Email: ayantola.victoria@thepetronomics.com
petronomics@yahoo.com
www.thepetronomics.com
ABOUT US
At Petronomics, energy expertise is our resource and inspiring
competence is what we enjoy. The application of knowledge in
driving innovation and ultimately possibilities is the catalyst
that steer a distinctive value proposition. Braced with
visionary advisory board, inspired/cultured workforce and
experience faculty, we provide superior intellectual resource
pool that bridge competency gap for industry operators. The
benefits of our expertise are accessible through learning
programmes, research and conference services; a blend that
sets us as the preferred pool, professionals approach to
upgrade business skills
THE LEARNING APPROACH
In resourcing industry workforce competency, we develop
skills and experience that employer’s value by offering a
comprehensive range of flexible learning options to meet their
learning and development needs through a broad range of
learning approach that offers intensive and enjoyable
experience to participants. Participants benefit from lectures,
case study analysis, group discussion, workshop, and are also
encouraged to learn from other managers and professionals
on their programme by sharing ideas and experiences. We
place a particular emphasis on group work where participants’
real life situations are used as vehicles for learning.
FACULTY
Key to our approach is the quality to the faculty members.
Every faculty member on our 20 member team is rigorously
assessed and contracted in line with our Standard Operating
Procedure. Each of them understands that they have to
deliver training and supporting documentation to the highest
standard. They comprise of professionals with outstanding
track records in their area of specialty. Whilst they bring to
bear several years of hands-on experience in the industry, they
are committed to knowledge growth and have an
understanding of the link between strategy and knowledge
capital.
LEARNING ENVIRONMENT
Our programmes are conducted in a decent and cozy
environment globally. We ensure that our participants are
relaxed to refresh in an ambience well conducive for inspiring
and creative brainstorming that accelerate the learning curve
of individual participants. In consolidation of our value chain,
locations are carefully considered using our five star QC
indicator like security, banquet facilities, accessibility and
customer services. Our programme team works with the
facility staff to ensure a personal and warm welcome to
participants.