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How To Get Things Done


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How To Get Things Done

  1. 1. LP2007 – How to get things done Introduction My Notes Mistakes made and why things don’t get done: 1. Too many things and unrelated to end objective 2. Mistaking Activities are the same as Results 3. Act glory and glamour without achieving anything first 4. Overly ambitious due to inflated ego 5. Wrong person, wrong job 6. Sticking to the rules (being to goody) 7. Not willing to take risks 8. Easily give up 9. Not resourceful enough Copyright © CNI Training & Development 2007 Page 1 of 10
  2. 2. 10. Always thinking “I am right” 11. Always thinking “Why it cannot be done” instead of finding solutions to accommodate the end-objective 12. Doing the same thing over and over again and expecting different results My Notes s How to get things done 1: Mindset 1. If I don’t get it done, they will get someone else to do it 2. Overall/Ultimate end-objective 3. Accountability 4. Expect enemies 5. Positive persistence Copyright © CNI Training & Development 2007 Page 2 of 10
  3. 3. 6. Failure acceptance 7. Partnerships win – some else always wants what you have and vice versa 8. Ready to Sacrifice 9. There are always people better than you 10. Learn, before you need it 11. There will always be jerks in your way Copyright © CNI Training & Development 2007 Page 3 of 10
  4. 4. My Notes How to get things done: Self 1. Understand and use Buy-in 2. Momentum 3. Back up – Plan B 4. Build your network before you need it 5. Work around obstacles 6. Dig for resources 7. Focused on Results, not activities 8. Control and utilize Emotions 9. Know when to give up when it’s not worth it Copyright © CNI Training & Development 2007 Page 4 of 10
  5. 5. 10. Lose the battle, win the war 11. Sensitive communication 12. Partner your weaknesses 13. Trust your gut instincts sometimes (thru experience) 14. Perfect Time Management skills My Notes How to get things done: Through Others 1. Paint the picture 2. Reward and Punishment 3. Praise & Recognition 4. Freedom α Maturity Copyright © CNI Training & Development 2007 Page 5 of 10
  6. 6. 5. Modeling 6. Communication: Repetition and Emphasis 7. Urgency (what if not done?) 8. Prioritize, Focus 9. Leading and Lagging Indicators -> Results 10. Motivation = Hope and Control 11. Hire/Fire (who you fire determines who you keep) 12. < 80% certainty decisions, pass to the team 13. Set Guiding Principles 14. Set Boundaries Copyright © CNI Training & Development 2007 Page 6 of 10
  7. 7. 15. Let mistakes happen to learn 16. Use 3rd Party 17. Little Steps – building blocks 18. Independent successes 19. Sponsor your weaknesses My Notes At the HEART… Only three things really matter in Time Management: 1. Prioritize 2. To-do List 3. Maximize Copyright © CNI Training & Development 2007 Page 7 of 10
  8. 8. 1. Prioritize Pareto Principle: 80/20 Priorities Results rule 1 1 2 2 3 3 4 4 5 5 6 6 7 7 8 8 9 9 10 10 Prioritize Assignments High Importance/ High Urgency 1. Prioritize Tackle these projects first H High Importance/ Low Urgency Automate. Set deadlines for completion and Predict. DO this. get these projects worked into your Delegate. daily routine Urgent Low Importance/ High Urgency Delay. Find quick, efficient ways to get Deadline. this work done without much Downtime. Markers. personal involvement. If possible, Don’t do. delegate it to a “can do” assistant H Low Importance/ Low Urgency L Important This is busy or repetitious work such as filing. Stack it up and do it in one-half hour segments every week; get somebody else to do it; or don’t do it at all “Decide what to do and do it; 2. To-do List ! Task 1 ↓ Task 2 Task 3 Copyright © CNI Training & Development 2007 Page 8 of 10
  9. 9. 2. To-do List 1. Must do. If not, don’t continue 2. Prioritize 3. Update 4. Discipline. Morning/Evening. 5. Work/Life List 3. Maximize 1. Analyze the time wasters in your day. 2. Use the on/off button on your TV 3. Plan your day's activities each morning or every evening before bed. 4. Use meal times effectively and enjoyably 5. Use a to-do list/check off items when completed for a sense of accomplishment 6. Decide upon your goals and objectives and periodically update them 3. Maximize 7. Set PRIORITIES 8. Control visitors 9. If you need to see someone, go to their office/room/house, you can always leave. 10.Keep a neat working area 11.Write notes on calendars 12.When you see a gift that would be perfect for someone for a birthday or Raya/Christmas, buy it right then instead of waiting until the week before the event, even if you are months ahead of Copyright © CNI Training & Development 2007 Page 9 of 10
  10. 10. 3. Maximize 13.Put undone work aside in an orderly fashion 14.Take short breaks 15.If you think you will have to wait-take work with you: e.g. letters you need to write/office-work, etc. 16.Work hard/PLAY HARD 17.Communicate openly, frankly and clearly and tactfully. Don't beat around the bush. 18.Make your deadlines known to others so they will respect your schedule 3. Maximize 19.Group common activities: it is easier than you think to do more than one thing at a time. 20.Don't complain 21.Don't whine 22.Break big tasks into little ones Copyright © CNI Training & Development 2007 Page 10 of 10