SlideShare a Scribd company logo
1 of 25
Download to read offline
23 Time Management Techniques
of Insanely Busy People
#1 Organize Work Around
Energy Levels
Plan your work around your energy levels,
scheduling critical work for peak productivity
times.
#2 Plan Your Day the
Night Before
Spend a few minutes each evening before going to
bed to write down everything you need to get
done tomorrow.
#3 Start the Day with
Critical Work
Each day, identify the most crucial tasks to
complete and tackle it first. Once you’re done, the
day has already been a success!
#4 Prioritize Tasks
Prioritize “true tasks”: urgent and important to-dos
that have a direct impact on your goals.
#5 Delegate or Outsource Tasks
Delegate or outsource urgent but not important
tasks to multiply yourself and keep you focused on
the most important work.
#6 Automate Repetitive Tasks
Use technology to automate daily repetitive tasks
and use the newfound time to perform Deep Work
or rest.
#7 Set Time Constraints
Set deadlines even when you don’t need to.
Scheduling less time to complete tasks and force
your brain to focus.
#8 Eliminate Distractions
Half an hour completely focused on a task is more
productive than 2 hours switching between tasks.
Eliminate distractions from your work to avoid task
switching costs.
#9 Make Quick Decisions on Things
That Don’t Matter
Invest your focus on big decisions and make quick
calls on medium and small decisions.
#10 Track Your Time
Track your time to have real data on your work and
uncover insights on how you can improve your
productivity.
#11 Beat Procrastination with the
2-Minute Rule
Use the 2-Minute rule to beat procrastination: if a
task can be done in two minutes, just do it; if it
takes more than two minutes, start it.
#12 Say No More Often Than Yes
Say “no” by default to anything that doesn’t
contribute to your top 5 career goals.
#13 Take Advantage of Gap Time
Use “gap time” effectively to develop new skills,
strategic planning, and personal growth.
#14 80/20 Your Time
Use the 80/20 rule in your life and work to
prioritize the input that brings the
majority of the output.
#15 Automate Decisions
To avoid mental exhaustion, automate decisions to
free yourself from cognitive burden and not rely
solely on your self-discipline. Let decisions happen
automatically and smart decisions will
happen by themselves.
#16 Single Task
Force your brain to single task in order to do Deep
Work and avoid task switching costs.
#17 Break Down Big Tasks
Break down big tasks into smaller ones to avoid
procrastinating and help you stay on track to
achieve your final goal.
#18 Work From the Calendar
Plan and schedule your calendar ahead of time to
avoid distractions and be in charge of your time.
#19 Take Fewer (But Better) Meetings
Only take meetings that have a clear agenda and a
decision needs to be made. To run better meetings,
have an end time and keep the number
of participants small.
#20 Let Go Off Perfectionism
Aiming for perfection is a surefire way to delay or
never complete a project. Choose to chase “good
enough” instead.
#21 Have a To-Don’t List
Create a To-Don’t list with all the habits you want to
remove from your life. Use it as a guideline of what
you don't allow in your life.
#22 Batch Similar Tasks
Batch similar tasks and complete them at one time.
Batching reduces the start-up and slow-down time,
daily clutter, and improves focus.
#23 Take Time Off to Recharge
Schedule breaks throughout your day to help you
recharge and take regular vacations throughout
the year. Rest is the best medicine for
sustainable long-term productivity.
Get More Productivity Tips at
OneProductivity.com

More Related Content

What's hot

Time and Priority Management
Time and Priority ManagementTime and Priority Management
Time and Priority ManagementSherry Prindle
 
Effective time management
Effective time managementEffective time management
Effective time managementKomilSinghal
 
Time Management
Time Management Time Management
Time Management Anand Iyer
 
sOFTsKILLs Time Management
sOFTsKILLs Time ManagementsOFTsKILLs Time Management
sOFTsKILLs Time ManagementAamer Quazy
 
10 Time Management Tips - PART 1
10 Time Management Tips - PART 110 Time Management Tips - PART 1
10 Time Management Tips - PART 1Linda Hauck
 
Time management for Improved Productivity
Time management for Improved ProductivityTime management for Improved Productivity
Time management for Improved ProductivityNanda Palit
 
TIME MANAGEMENT
TIME MANAGEMENTTIME MANAGEMENT
TIME MANAGEMENTIan McKie
 
Time Management Leaders Workshop
Time Management Leaders WorkshopTime Management Leaders Workshop
Time Management Leaders Workshopzainabedi
 
Time management
Time managementTime management
Time managementawi10
 
Powerpoint time management @ workplace
Powerpoint time management @ workplacePowerpoint time management @ workplace
Powerpoint time management @ workplaceSamik Pal
 

What's hot (20)

Time and Priority Management
Time and Priority ManagementTime and Priority Management
Time and Priority Management
 
Effective time management
Effective time managementEffective time management
Effective time management
 
Time Management
Time Management Time Management
Time Management
 
Time management hacks
Time management hacksTime management hacks
Time management hacks
 
Time Management
Time ManagementTime Management
Time Management
 
Time management
Time managementTime management
Time management
 
Training Presentation Time Management
Training Presentation Time ManagementTraining Presentation Time Management
Training Presentation Time Management
 
Manage Time with Prioritization
Manage Time with PrioritizationManage Time with Prioritization
Manage Time with Prioritization
 
sOFTsKILLs Time Management
sOFTsKILLs Time ManagementsOFTsKILLs Time Management
sOFTsKILLs Time Management
 
Time Management
Time ManagementTime Management
Time Management
 
10 Time Management Tips - PART 1
10 Time Management Tips - PART 110 Time Management Tips - PART 1
10 Time Management Tips - PART 1
 
Time management
Time managementTime management
Time management
 
Time management for Improved Productivity
Time management for Improved ProductivityTime management for Improved Productivity
Time management for Improved Productivity
 
TIME MANAGEMENT
TIME MANAGEMENTTIME MANAGEMENT
TIME MANAGEMENT
 
Time Management Leaders Workshop
Time Management Leaders WorkshopTime Management Leaders Workshop
Time Management Leaders Workshop
 
Effective Time Management
Effective Time ManagementEffective Time Management
Effective Time Management
 
Time management
Time managementTime management
Time management
 
Time management
Time managementTime management
Time management
 
Powerpoint time management @ workplace
Powerpoint time management @ workplacePowerpoint time management @ workplace
Powerpoint time management @ workplace
 
Time Management
Time ManagementTime Management
Time Management
 

Similar to 23 Time Management Techniques of Insanely Busy People

LW Time Management.pptx
LW Time Management.pptxLW Time Management.pptx
LW Time Management.pptxTimBee1
 
Time Management LW.pptx
Time Management LW.pptxTime Management LW.pptx
Time Management LW.pptxTimBee1
 
20 tips productive slide deck
20 tips   productive slide deck20 tips   productive slide deck
20 tips productive slide deckAmanda Taylor
 
25 simple productivity tips &tools
25 simple productivity tips &tools25 simple productivity tips &tools
25 simple productivity tips &toolsMike Gardner
 
Effective Time Management to Hack Productivity - Pavan Dikondkar
Effective Time Management to Hack Productivity - Pavan DikondkarEffective Time Management to Hack Productivity - Pavan Dikondkar
Effective Time Management to Hack Productivity - Pavan DikondkarPavan Dikondkar
 
Extreme time management secrets for the information age
Extreme time management secrets for the information ageExtreme time management secrets for the information age
Extreme time management secrets for the information ageWhite Sheep Social Marketing
 
10tipsontimemanagement-150302052222-conversion-gate01.pptx
10tipsontimemanagement-150302052222-conversion-gate01.pptx10tipsontimemanagement-150302052222-conversion-gate01.pptx
10tipsontimemanagement-150302052222-conversion-gate01.pptxCommunicationElectro
 
Top 10 ways to be more productive.
Top 10 ways to be more productive.Top 10 ways to be more productive.
Top 10 ways to be more productive.Inpeaks Reviews
 
202 tips to work effectively
202 tips to work effectively202 tips to work effectively
202 tips to work effectivelyAFFOSouradji
 
time management by amaresh tyagi
 time management by amaresh tyagi time management by amaresh tyagi
time management by amaresh tyagiamaresh tyagi
 
INDIAN ETHOS PPT GRP.pptx
INDIAN ETHOS PPT GRP.pptxINDIAN ETHOS PPT GRP.pptx
INDIAN ETHOS PPT GRP.pptxJananiHepta
 
Self management creative-time_management_for_the_new_millennium
Self management creative-time_management_for_the_new_millenniumSelf management creative-time_management_for_the_new_millennium
Self management creative-time_management_for_the_new_millenniumShankar Myadharaveni
 

Similar to 23 Time Management Techniques of Insanely Busy People (20)

LW Time Management.pptx
LW Time Management.pptxLW Time Management.pptx
LW Time Management.pptx
 
Time Management LW.pptx
Time Management LW.pptxTime Management LW.pptx
Time Management LW.pptx
 
Focus (1)
Focus (1)Focus (1)
Focus (1)
 
20 tips productive slide deck
20 tips   productive slide deck20 tips   productive slide deck
20 tips productive slide deck
 
25 simple productivity tips &tools
25 simple productivity tips &tools25 simple productivity tips &tools
25 simple productivity tips &tools
 
10 productivity boosters
10 productivity boosters10 productivity boosters
10 productivity boosters
 
Productivity Tips
Productivity TipsProductivity Tips
Productivity Tips
 
Effective Time Management to Hack Productivity - Pavan Dikondkar
Effective Time Management to Hack Productivity - Pavan DikondkarEffective Time Management to Hack Productivity - Pavan Dikondkar
Effective Time Management to Hack Productivity - Pavan Dikondkar
 
Extreme time management secrets for the information age
Extreme time management secrets for the information ageExtreme time management secrets for the information age
Extreme time management secrets for the information age
 
10tipsontimemanagement-150302052222-conversion-gate01.pptx
10tipsontimemanagement-150302052222-conversion-gate01.pptx10tipsontimemanagement-150302052222-conversion-gate01.pptx
10tipsontimemanagement-150302052222-conversion-gate01.pptx
 
10 Powerful Tips for Time Management
10 Powerful Tips for Time Management 10 Powerful Tips for Time Management
10 Powerful Tips for Time Management
 
Top 10 ways to be more productive.
Top 10 ways to be more productive.Top 10 ways to be more productive.
Top 10 ways to be more productive.
 
TIME MANAGEMENT
TIME MANAGEMENTTIME MANAGEMENT
TIME MANAGEMENT
 
Timemgt
TimemgtTimemgt
Timemgt
 
202 tips to work effectively
202 tips to work effectively202 tips to work effectively
202 tips to work effectively
 
time management by amaresh tyagi
 time management by amaresh tyagi time management by amaresh tyagi
time management by amaresh tyagi
 
INDIAN ETHOS PPT GRP.pptx
INDIAN ETHOS PPT GRP.pptxINDIAN ETHOS PPT GRP.pptx
INDIAN ETHOS PPT GRP.pptx
 
Apple Pp
Apple PpApple Pp
Apple Pp
 
Self management creative-time_management_for_the_new_millennium
Self management creative-time_management_for_the_new_millenniumSelf management creative-time_management_for_the_new_millennium
Self management creative-time_management_for_the_new_millennium
 
10 Ways to Manage Time Better
10 Ways to Manage Time Better10 Ways to Manage Time Better
10 Ways to Manage Time Better
 

Recently uploaded

digital marketing , introduction of digital marketing
digital marketing , introduction of digital marketingdigital marketing , introduction of digital marketing
digital marketing , introduction of digital marketingrajputmeenakshi733
 
Entrepreneurship lessons in Philippines
Entrepreneurship lessons in  PhilippinesEntrepreneurship lessons in  Philippines
Entrepreneurship lessons in PhilippinesDavidSamuel525586
 
Intermediate Accounting, Volume 2, 13th Canadian Edition by Donald E. Kieso t...
Intermediate Accounting, Volume 2, 13th Canadian Edition by Donald E. Kieso t...Intermediate Accounting, Volume 2, 13th Canadian Edition by Donald E. Kieso t...
Intermediate Accounting, Volume 2, 13th Canadian Edition by Donald E. Kieso t...ssuserf63bd7
 
WSMM Media and Entertainment Feb_March_Final.pdf
WSMM Media and Entertainment Feb_March_Final.pdfWSMM Media and Entertainment Feb_March_Final.pdf
WSMM Media and Entertainment Feb_March_Final.pdfJamesConcepcion7
 
NAB Show Exhibitor List 2024 - Exhibitors Data
NAB Show Exhibitor List 2024 - Exhibitors DataNAB Show Exhibitor List 2024 - Exhibitors Data
NAB Show Exhibitor List 2024 - Exhibitors DataExhibitors Data
 
1911 Gold Corporate Presentation Apr 2024.pdf
1911 Gold Corporate Presentation Apr 2024.pdf1911 Gold Corporate Presentation Apr 2024.pdf
1911 Gold Corporate Presentation Apr 2024.pdfShaun Heinrichs
 
WSMM Technology February.March Newsletter_vF.pdf
WSMM Technology February.March Newsletter_vF.pdfWSMM Technology February.March Newsletter_vF.pdf
WSMM Technology February.March Newsletter_vF.pdfJamesConcepcion7
 
Technical Leaders - Working with the Management Team
Technical Leaders - Working with the Management TeamTechnical Leaders - Working with the Management Team
Technical Leaders - Working with the Management TeamArik Fletcher
 
How Generative AI Is Transforming Your Business | Byond Growth Insights | Apr...
How Generative AI Is Transforming Your Business | Byond Growth Insights | Apr...How Generative AI Is Transforming Your Business | Byond Growth Insights | Apr...
How Generative AI Is Transforming Your Business | Byond Growth Insights | Apr...Hector Del Castillo, CPM, CPMM
 
Welding Electrode Making Machine By Deccan Dynamics
Welding Electrode Making Machine By Deccan DynamicsWelding Electrode Making Machine By Deccan Dynamics
Welding Electrode Making Machine By Deccan DynamicsIndiaMART InterMESH Limited
 
Jewish Resources in the Family Resource Centre
Jewish Resources in the Family Resource CentreJewish Resources in the Family Resource Centre
Jewish Resources in the Family Resource CentreNZSG
 
Effective Strategies for Maximizing Your Profit When Selling Gold Jewelry
Effective Strategies for Maximizing Your Profit When Selling Gold JewelryEffective Strategies for Maximizing Your Profit When Selling Gold Jewelry
Effective Strategies for Maximizing Your Profit When Selling Gold JewelryWhittensFineJewelry1
 
TriStar Gold Corporate Presentation - April 2024
TriStar Gold Corporate Presentation - April 2024TriStar Gold Corporate Presentation - April 2024
TriStar Gold Corporate Presentation - April 2024Adnet Communications
 
Church Building Grants To Assist With New Construction, Additions, And Restor...
Church Building Grants To Assist With New Construction, Additions, And Restor...Church Building Grants To Assist With New Construction, Additions, And Restor...
Church Building Grants To Assist With New Construction, Additions, And Restor...Americas Got Grants
 
GUIDELINES ON USEFUL FORMS IN FREIGHT FORWARDING (F) Danny Diep Toh MBA.pdf
GUIDELINES ON USEFUL FORMS IN FREIGHT FORWARDING (F) Danny Diep Toh MBA.pdfGUIDELINES ON USEFUL FORMS IN FREIGHT FORWARDING (F) Danny Diep Toh MBA.pdf
GUIDELINES ON USEFUL FORMS IN FREIGHT FORWARDING (F) Danny Diep Toh MBA.pdfDanny Diep To
 
Healthcare Feb. & Mar. Healthcare Newsletter
Healthcare Feb. & Mar. Healthcare NewsletterHealthcare Feb. & Mar. Healthcare Newsletter
Healthcare Feb. & Mar. Healthcare NewsletterJamesConcepcion7
 
PSCC - Capability Statement Presentation
PSCC - Capability Statement PresentationPSCC - Capability Statement Presentation
PSCC - Capability Statement PresentationAnamaria Contreras
 
Unveiling the Soundscape Music for Psychedelic Experiences
Unveiling the Soundscape Music for Psychedelic ExperiencesUnveiling the Soundscape Music for Psychedelic Experiences
Unveiling the Soundscape Music for Psychedelic ExperiencesDoe Paoro
 
Introducing the Analogic framework for business planning applications
Introducing the Analogic framework for business planning applicationsIntroducing the Analogic framework for business planning applications
Introducing the Analogic framework for business planning applicationsKnowledgeSeed
 

Recently uploaded (20)

digital marketing , introduction of digital marketing
digital marketing , introduction of digital marketingdigital marketing , introduction of digital marketing
digital marketing , introduction of digital marketing
 
Entrepreneurship lessons in Philippines
Entrepreneurship lessons in  PhilippinesEntrepreneurship lessons in  Philippines
Entrepreneurship lessons in Philippines
 
Intermediate Accounting, Volume 2, 13th Canadian Edition by Donald E. Kieso t...
Intermediate Accounting, Volume 2, 13th Canadian Edition by Donald E. Kieso t...Intermediate Accounting, Volume 2, 13th Canadian Edition by Donald E. Kieso t...
Intermediate Accounting, Volume 2, 13th Canadian Edition by Donald E. Kieso t...
 
WSMM Media and Entertainment Feb_March_Final.pdf
WSMM Media and Entertainment Feb_March_Final.pdfWSMM Media and Entertainment Feb_March_Final.pdf
WSMM Media and Entertainment Feb_March_Final.pdf
 
NAB Show Exhibitor List 2024 - Exhibitors Data
NAB Show Exhibitor List 2024 - Exhibitors DataNAB Show Exhibitor List 2024 - Exhibitors Data
NAB Show Exhibitor List 2024 - Exhibitors Data
 
1911 Gold Corporate Presentation Apr 2024.pdf
1911 Gold Corporate Presentation Apr 2024.pdf1911 Gold Corporate Presentation Apr 2024.pdf
1911 Gold Corporate Presentation Apr 2024.pdf
 
WSMM Technology February.March Newsletter_vF.pdf
WSMM Technology February.March Newsletter_vF.pdfWSMM Technology February.March Newsletter_vF.pdf
WSMM Technology February.March Newsletter_vF.pdf
 
Technical Leaders - Working with the Management Team
Technical Leaders - Working with the Management TeamTechnical Leaders - Working with the Management Team
Technical Leaders - Working with the Management Team
 
How Generative AI Is Transforming Your Business | Byond Growth Insights | Apr...
How Generative AI Is Transforming Your Business | Byond Growth Insights | Apr...How Generative AI Is Transforming Your Business | Byond Growth Insights | Apr...
How Generative AI Is Transforming Your Business | Byond Growth Insights | Apr...
 
Welding Electrode Making Machine By Deccan Dynamics
Welding Electrode Making Machine By Deccan DynamicsWelding Electrode Making Machine By Deccan Dynamics
Welding Electrode Making Machine By Deccan Dynamics
 
Jewish Resources in the Family Resource Centre
Jewish Resources in the Family Resource CentreJewish Resources in the Family Resource Centre
Jewish Resources in the Family Resource Centre
 
The Bizz Quiz-E-Summit-E-Cell-IITPatna.pptx
The Bizz Quiz-E-Summit-E-Cell-IITPatna.pptxThe Bizz Quiz-E-Summit-E-Cell-IITPatna.pptx
The Bizz Quiz-E-Summit-E-Cell-IITPatna.pptx
 
Effective Strategies for Maximizing Your Profit When Selling Gold Jewelry
Effective Strategies for Maximizing Your Profit When Selling Gold JewelryEffective Strategies for Maximizing Your Profit When Selling Gold Jewelry
Effective Strategies for Maximizing Your Profit When Selling Gold Jewelry
 
TriStar Gold Corporate Presentation - April 2024
TriStar Gold Corporate Presentation - April 2024TriStar Gold Corporate Presentation - April 2024
TriStar Gold Corporate Presentation - April 2024
 
Church Building Grants To Assist With New Construction, Additions, And Restor...
Church Building Grants To Assist With New Construction, Additions, And Restor...Church Building Grants To Assist With New Construction, Additions, And Restor...
Church Building Grants To Assist With New Construction, Additions, And Restor...
 
GUIDELINES ON USEFUL FORMS IN FREIGHT FORWARDING (F) Danny Diep Toh MBA.pdf
GUIDELINES ON USEFUL FORMS IN FREIGHT FORWARDING (F) Danny Diep Toh MBA.pdfGUIDELINES ON USEFUL FORMS IN FREIGHT FORWARDING (F) Danny Diep Toh MBA.pdf
GUIDELINES ON USEFUL FORMS IN FREIGHT FORWARDING (F) Danny Diep Toh MBA.pdf
 
Healthcare Feb. & Mar. Healthcare Newsletter
Healthcare Feb. & Mar. Healthcare NewsletterHealthcare Feb. & Mar. Healthcare Newsletter
Healthcare Feb. & Mar. Healthcare Newsletter
 
PSCC - Capability Statement Presentation
PSCC - Capability Statement PresentationPSCC - Capability Statement Presentation
PSCC - Capability Statement Presentation
 
Unveiling the Soundscape Music for Psychedelic Experiences
Unveiling the Soundscape Music for Psychedelic ExperiencesUnveiling the Soundscape Music for Psychedelic Experiences
Unveiling the Soundscape Music for Psychedelic Experiences
 
Introducing the Analogic framework for business planning applications
Introducing the Analogic framework for business planning applicationsIntroducing the Analogic framework for business planning applications
Introducing the Analogic framework for business planning applications
 

23 Time Management Techniques of Insanely Busy People

  • 1. 23 Time Management Techniques of Insanely Busy People
  • 2. #1 Organize Work Around Energy Levels Plan your work around your energy levels, scheduling critical work for peak productivity times.
  • 3. #2 Plan Your Day the Night Before Spend a few minutes each evening before going to bed to write down everything you need to get done tomorrow.
  • 4. #3 Start the Day with Critical Work Each day, identify the most crucial tasks to complete and tackle it first. Once you’re done, the day has already been a success!
  • 5. #4 Prioritize Tasks Prioritize “true tasks”: urgent and important to-dos that have a direct impact on your goals.
  • 6. #5 Delegate or Outsource Tasks Delegate or outsource urgent but not important tasks to multiply yourself and keep you focused on the most important work.
  • 7. #6 Automate Repetitive Tasks Use technology to automate daily repetitive tasks and use the newfound time to perform Deep Work or rest.
  • 8. #7 Set Time Constraints Set deadlines even when you don’t need to. Scheduling less time to complete tasks and force your brain to focus.
  • 9. #8 Eliminate Distractions Half an hour completely focused on a task is more productive than 2 hours switching between tasks. Eliminate distractions from your work to avoid task switching costs.
  • 10. #9 Make Quick Decisions on Things That Don’t Matter Invest your focus on big decisions and make quick calls on medium and small decisions.
  • 11. #10 Track Your Time Track your time to have real data on your work and uncover insights on how you can improve your productivity.
  • 12. #11 Beat Procrastination with the 2-Minute Rule Use the 2-Minute rule to beat procrastination: if a task can be done in two minutes, just do it; if it takes more than two minutes, start it.
  • 13. #12 Say No More Often Than Yes Say “no” by default to anything that doesn’t contribute to your top 5 career goals.
  • 14. #13 Take Advantage of Gap Time Use “gap time” effectively to develop new skills, strategic planning, and personal growth.
  • 15. #14 80/20 Your Time Use the 80/20 rule in your life and work to prioritize the input that brings the majority of the output.
  • 16. #15 Automate Decisions To avoid mental exhaustion, automate decisions to free yourself from cognitive burden and not rely solely on your self-discipline. Let decisions happen automatically and smart decisions will happen by themselves.
  • 17. #16 Single Task Force your brain to single task in order to do Deep Work and avoid task switching costs.
  • 18. #17 Break Down Big Tasks Break down big tasks into smaller ones to avoid procrastinating and help you stay on track to achieve your final goal.
  • 19. #18 Work From the Calendar Plan and schedule your calendar ahead of time to avoid distractions and be in charge of your time.
  • 20. #19 Take Fewer (But Better) Meetings Only take meetings that have a clear agenda and a decision needs to be made. To run better meetings, have an end time and keep the number of participants small.
  • 21. #20 Let Go Off Perfectionism Aiming for perfection is a surefire way to delay or never complete a project. Choose to chase “good enough” instead.
  • 22. #21 Have a To-Don’t List Create a To-Don’t list with all the habits you want to remove from your life. Use it as a guideline of what you don't allow in your life.
  • 23. #22 Batch Similar Tasks Batch similar tasks and complete them at one time. Batching reduces the start-up and slow-down time, daily clutter, and improves focus.
  • 24. #23 Take Time Off to Recharge Schedule breaks throughout your day to help you recharge and take regular vacations throughout the year. Rest is the best medicine for sustainable long-term productivity.
  • 25. Get More Productivity Tips at OneProductivity.com