7
7 Tips for Digital Ninjas
by @jeremycaplan 8
Full Notes:
bit.ly/jcninja
by @jeremycaplan
9
Slides:
bit.ly/jcninjaslides
...
We Are
Flooded
with Information
11
INBOX = SWAMP
12
Weekly Emails
500+
13
Daily Bits of Info
Notes, Phone Numbers, Tasks, ...
2008 2009 2010 2011 2012 2013 2014 2015
We Have More Stuff to Keep Track Of, But Less Time
Year
Number of Daily Info Bits
...
19
Manage this FLOOD = Make Time to:
LEARN
CREATE
ENJOY LIFE
Einstein’s Desk
20
23
1. Streamline Your Digital Life
Image By Justin Leibow  24
Evernote is a powerful digital file cabinet
Many Ways to Use ...
Evernote
27 28
Evernote
29
Evernote
30
2. Liberate Your StuffImage By Vadim Sherbakov
7 reasons to use
google docs
(Or why i parted with Microsoft word)
Access
Materials
Anywhere
Reason #1
Access Docs from An...
Gdocs saves and backs up
automatically.
don’t lose docs anymore to:
Viruses
kicked plugs
dropped, dead or lost laptops
col...
Auto-updates
grab a short link
wiki option
add images, tables, drawings
Integrates well
Reason #5
Search right from gmail
...
Store mov files any other
file
share folders
access from mobile
devices
It’s free
Reason #7
SO WHAT DO
YOU DO WITH IT?
EVE...
TAKE LIVE
NOTES
USE #1
Example: bit.ly/nairtalk
GDOCS =
A SEARCHABLE COMPENDIUM
OF BITS OF REPORTING,
WRITING AND BRAINSTO...
collaborate on a
story
USE #3
GDOCS =
collaborate in real-time with
one or more colleagues
share feedback, comments,
drawi...
Build a personal
or public Wiki
USE #5
Create a document for
public editing =
crowdsourced
collaboration
Build a short or ...
59
3. Turbocharge Your Email
Image By Vadim Sherbakov 60
Search, Don’t File
Finding a message by hunting through folders
t...
63
Or use a combo:
has:attachment budget
64
Examples:
#ej13
#fms12
@Sandy
65
Send @ 6am Not 4pm
A message sent at 6am is t...
67
73 Seconds
Email replies take an average of 73 secs to compose
Be Super Brief
Source: ReviveYourInbox.com 68
See
five.se...
4 Gmail Shortcuts
C"="Compose
R"="Reply
A"="Reply"All
F"="Forward
71 72
73
4. Manage Yourself
Image By Alejandro Escamilla...
An example
75
Manage the Big Picture
‣ My Areas of Focus: LEARN | CREATE | TEACH | LIVE
‣ 10 Key Projects in each Area: e....
Toodledo
79
Toodledo
80
Keep Task Lists Simple
Imminent vs. Someday
Use a Web Calendar
Add classes, meetings,
deadlines an...
Google Calendar
83
Rituals
First Things First
Tech Sabbath
First Things First
Start the day with the most important projec...
Tech Sabbath
Options:
No-Tech Saturday Morning
No Tech 1 Hour Before Bed
No Tech Before Breakfast
87
88
5. Design a Dashbo...
91 92
6. Save Yourself
Image via UnSplash.com
93
bit.ly/500dropbox
94
bit.ly/500dropbox
Dropbox Example
95 96
97 98
99 100
WeTransfer
101
WeTransfer
102
103
7. Get Mobile
Image By Sebastian Müller
104
Instapaper
105
Instapaper
106
Bonus Resources
A few extras
107
109
Useful resources for staying up to date
Tech Tool Updates
110
Netted Lynda.com MakeUseOf
A daily tech tools newsle...
Top news sources for new sites, apps, and tools
Useful Tech Blogs
111
ReadWriteWeb The Next Web Alltop
Smart tech industry...
122
Contact Me
jeremy.caplan@journalism.cuny.edu
Twitter: @jeremycaplan
bit.ly/jcfaves = Some of my current favorite sites
7 Tips for Digital Ninjas
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7 Tips for Digital Ninjas

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7 ways to make the most of digital tools to work efficiently, stay organized and be productive to free up time for learning more, creating more, and enjoying more of life. This presentation references a selection of free and low-cost Web tools that are especially useful for journalists and others who work with information.

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7 Tips for Digital Ninjas

  1. 1. 7 7 Tips for Digital Ninjas by @jeremycaplan 8 Full Notes: bit.ly/jcninja by @jeremycaplan 9 Slides: bit.ly/jcninjaslides by @jeremycaplan Why Bother with Digital Efficiency? 10
  2. 2. We Are Flooded with Information 11 INBOX = SWAMP 12 Weekly Emails 500+ 13 Daily Bits of Info Notes, Phone Numbers, Tasks, Sites, Tweets... 50+ 14
  3. 3. 2008 2009 2010 2011 2012 2013 2014 2015 We Have More Stuff to Keep Track Of, But Less Time Year Number of Daily Info Bits Amount of Spare Time 15 We Haven’t Even Mentioned... 16 17 18
  4. 4. 19 Manage this FLOOD = Make Time to: LEARN CREATE ENJOY LIFE Einstein’s Desk 20
  5. 5. 23 1. Streamline Your Digital Life Image By Justin Leibow  24 Evernote is a powerful digital file cabinet Many Ways to Use Evernote ‣ Add notes from your laptop or the Web ‣ Clip research from the Web ‣ Email in attachments, notes, or forward received emails ‣ Take snapshots with the mobile app ‣ Record audio with the mobile app ‣ Organize your materials with tags and notebooks 25 26
  6. 6. Evernote 27 28 Evernote 29 Evernote 30 2. Liberate Your StuffImage By Vadim Sherbakov
  7. 7. 7 reasons to use google docs (Or why i parted with Microsoft word) Access Materials Anywhere Reason #1 Access Docs from Anywhere: Airports Office Home Net Cafe overseas From Any Device: PC/Mac/Linux Cell Phone iPad wii Preserve precious pages Reason #2
  8. 8. Gdocs saves and backs up automatically. don’t lose docs anymore to: Viruses kicked plugs dropped, dead or lost laptops collaborate easily Reason #3 Fully private or shared You can Share GDocs as word docs Supports Multiple simultaneous editors no more accidentally editing old versions of a document Tracks revisions Publish instantly Reason #4
  9. 9. Auto-updates grab a short link wiki option add images, tables, drawings Integrates well Reason #5 Search right from gmail Edit any standard format: Docs, PPT, Excel, etc upload docs and Back up your docs UNIVERSAL STORAGE Reason #6
  10. 10. Store mov files any other file share folders access from mobile devices It’s free Reason #7 SO WHAT DO YOU DO WITH IT? EVERYTHING AND ANYTHING... 6 ways to use google docs
  11. 11. TAKE LIVE NOTES USE #1 Example: bit.ly/nairtalk GDOCS = A SEARCHABLE COMPENDIUM OF BITS OF REPORTING, WRITING AND BRAINSTORMING A RELIABLE NOTE-TAKING TOOL E.G. FOR PHONE INTERVIEWS publish instantly USE #2 publish your reporting to the world: 1 button, no setup. Press publish = an instant URL for your document. This makes GDocs a powerful live-blogging tool. I consider “Google Blogging” more flexible than live Tweeting
  12. 12. collaborate on a story USE #3 GDOCS = collaborate in real-time with one or more colleagues share feedback, comments, drawings, images, tables & links organize story materials USE #4 stores images, video files, spreadsheets, PDFs, Word Docs, large excel files, etc. for small or big reporting projects upload and download docs easily for backup and access materials from any device anywhere
  13. 13. Build a personal or public Wiki USE #5 Create a document for public editing = crowdsourced collaboration Build a short or long-term group project Create an instant site USE #6 GDocs enables anyone to build a basic informational site during a breaking news situation Add text, images, links, diagrams updates that are automatically published whenever you add to the doc/site
  14. 14. 59 3. Turbocharge Your Email Image By Vadim Sherbakov 60 Search, Don’t File Finding a message by hunting through folders takes 3.4 times as long as searching for it. Source: IBM Research 61 4 Most Useful Searches: has:attachment from:caren subject:budget newer_than:2d 62 Or use a combo: has:attachment budget
  15. 15. 63 Or use a combo: has:attachment budget 64 Examples: #ej13 #fms12 @Sandy 65 Send @ 6am Not 4pm A message sent at 6am is three times as likely to have a link clicked on than one sent at 4pm Source: ReviveYourInbox.com 66 Sunday = Good day to reach people by email 27% of Sunday emails are read Source: Yesware Study
  16. 16. 67 73 Seconds Email replies take an average of 73 secs to compose Be Super Brief Source: ReviveYourInbox.com 68 See five.sentenc.es = a plea for short email Batch, Don’t Squirrel Focus on 1 thing at a time. Your attention is valuable. Don’t squander it. 69 Don’t Be a Squirrel Check email every hour, not every minute 70
  17. 17. 4 Gmail Shortcuts C"="Compose R"="Reply A"="Reply"All F"="Forward 71 72 73 4. Manage Yourself Image By Alejandro Escamilla Consider your areas of focus, your projects and tasks 74 Manage the Big Picture ‣ 2 to 4 Areas of Focus ‣ 5 to 10 Projects for Each Area ‣ 10 to 20 Tasks for Each Project
  18. 18. An example 75 Manage the Big Picture ‣ My Areas of Focus: LEARN | CREATE | TEACH | LIVE ‣ 10 Key Projects in each Area: e.g. Learn Motion 5 ‣ 10 to 20 Tasks Per Project: e.g. 15 minutes Read Chap. 1 76 Trello 77 78
  19. 19. Toodledo 79 Toodledo 80 Keep Task Lists Simple Imminent vs. Someday Use a Web Calendar Add classes, meetings, deadlines and events
  20. 20. Google Calendar 83 Rituals First Things First Tech Sabbath First Things First Start the day with the most important project “Launching my work day by focusing first on whatever I've decided the night before is the most important activity I can do that day. Then taking a break after 90 minutes to refuel...” - Tony Schwartz, Harvard Business Review
  21. 21. Tech Sabbath Options: No-Tech Saturday Morning No Tech 1 Hour Before Bed No Tech Before Breakfast 87 88 5. Design a Dashboard Image By Luke Chesser How to Arm Your Dashboard ‣ Your Main Twitter Stream, Direct Messages & Mentions ‣ 3 Search Terms (i.e. Hashtags, Topic, Person) ‣ 3 Lists (i.e. Experts, Colleagues, Quality Topic Curators) ‣ 2 Other Networks (Facebook, LinkedIn) ‣ Scheduled Messages, Sent Messages 89
  22. 22. 91 92 6. Save Yourself Image via UnSplash.com 93 bit.ly/500dropbox 94 bit.ly/500dropbox
  23. 23. Dropbox Example 95 96 97 98
  24. 24. 99 100 WeTransfer 101 WeTransfer 102
  25. 25. 103 7. Get Mobile Image By Sebastian Müller 104 Instapaper 105 Instapaper 106 Bonus Resources A few extras
  26. 26. 107 109 Useful resources for staying up to date Tech Tool Updates 110 Netted Lynda.com MakeUseOf A daily tech tools newsletter Top-notch online learning Free guides and tip sheets
  27. 27. Top news sources for new sites, apps, and tools Useful Tech Blogs 111 ReadWriteWeb The Next Web Alltop Smart tech industry news Rising star in tech coverage Aggregator of top blogs Help for figuring out tricky tech Beyond the Basics 112 Quora Lifehacker Mashable Expert questions and answers Great tech pointers Social media news
  28. 28. 122 Contact Me jeremy.caplan@journalism.cuny.edu Twitter: @jeremycaplan bit.ly/jcfaves = Some of my current favorite sites

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