3. Taking The Next StepTaking The Next Step
Progressing Beyond Speaking
Moving to Presentation Skills
Moving to Management - Telling
Moving to Leadership – Selling
Moving to Sharing – Training
Moving to Business Success -
Efficiencies
Moving to Money – Prof. Speaking
H U G
4. Taking The Next StepTaking The Next Step
Progressing Beyond Speaking
Moving to Presentation Skills
Moving to Management - Telling
Moving to Leadership – Selling
Moving to Sharing – Training
Moving to Business Success -
Efficiencies
Moving to Money – Prof. Speaking
H U G
5. Personal Introduction
What do you want from this workshop ?
What Issues / Problems must we
discuss ?
What Special Interest Areas ?
How will you use this info ?
How do you report back / pass down ?
Your personal USP
Your ExpectationsYour Expectations
Lets Learn and Have Fun
6. Today's ProgrammeToday's Programme
Intro
Gap & Needs Analysis
Lesson / Training Plans
Training Methods
Facilitating Techniques
Training Tools
Managing Scurvy Elephants
Evaluating the Training
10. When you..
Visual Auditory Kinaesthetic & Tactile
Spell Do you try to see the word?
Do you sound out the word or use a phonetic
approach?
Do you write the word down to find if it feels
right?
Talk
Do you sparingly but dislike listening for too long?
Do you favor words such as see, picture, and
imagine?
Do you enjoy listening but are impatient to
talk? Do you use words such as hear, tune,
and think?
Do you gesture and use expressive
movements? Do you use words such as feel,
touch, and hold?
Concentrate
Do you become distracted by untidiness or
movement?
Do you become distracted by sounds or
noises?
Do you become distracted by activity around
you?
Meet someone
again
Do you forget names but remember faces or
remember where you met?
Do you forget faces but remember names or
remember what you talked about?
Do you remember best what you did together?
Contact people on
business
Do you prefer direct, face-to-face, personal
meetings?
Do you prefer the telephone?
Do you talk with them while walking or
participating in an activity?
Read
Do you like descriptive scenes or pause to
imagine the actions?
Do you enjoy dialog and conversation or hear
the characters talk?
Do you prefer action stories or are not a keen
reader?
Do something
new at work
Do you like to see demonstrations, diagrams,
slides, or posters?
Do you prefer verbal instructions or talking
about it with someone else?
Do you prefer to jump right in and try it?
Put something
together
Do you look at the directions and the picture?
Do you ignore the directions and figure it out
as you go along?
Need help with a
computer
application
Do you seek out pictures or diagrams?
Do you call the help desk, ask a neighbor, or
growl at the computer?
Do you keep trying to do it or try it on another
computer?
Determine Your StyleDetermine Your Style
11. Learning Styles 1Learning Styles 1
Visual Learners:Visual Learners:
These learners need to see the teacher's body
language and facial expression.
They tend to prefer sitting at the front of the
classroom to avoid visual obstructions.
During a lecture or classroom discussion, visual
learners often prefer to take notes.
12. Learning Styles 2Learning Styles 2
Auditory Learners:Auditory Learners:
They learn best through verbal lectures, talking
things through and listening to what others have
to say.
Written information may have little meaning until it
is heard.
These learners often benefit from reading text
aloud.
13. Learning Styles 3Learning Styles 3
Tactile/Kinaesthetic Learners:Tactile/Kinaesthetic Learners:
Tactile/Kinaesthetic persons learn best through a
hands-on approach, actively exploring the physical
world around them.
They may find it hard to sit still for long periods and
may become distracted by their need for activity and
exploration.
14. Learning Styles 1Learning Styles 1
Visual Learners:Visual Learners:
learn through seeing...
These learners need to see the teacher's body
language and facial expression to fully understand
the content of a lesson.
They tend to prefer sitting at the front of the
classroom to avoid visual obstructions (e.g. people's
heads).
They may think in pictures and learn best from visual
displays including: diagrams, illustrated text books,
overhead transparencies, videos, flipcharts and
hand-outs.
During a lecture or classroom discussion, visual
learners often prefer to take detailed notes to absorb
the information.
15. Learning Styles 2Learning Styles 2
Auditory Learners:Auditory Learners:
learn through listening...
They learn best through verbal lectures,
discussions, talking things through and listening to
what others have to say.
Auditory learners interpret the underlying meanings
of speech through listening to tone of voice, pitch,
speed and other nuances.
Written information may have little meaning until it is
heard.
These learners often benefit from reading text aloud
and using a tape recorder.
16. Learning Styles 3Learning Styles 3
Tactile/Kinaesthetic Learners:Tactile/Kinaesthetic Learners:
learn through, moving, doing and touching...
Tactile/Kinaesthetic persons learn best through a
hands-on approach, actively exploring the physical
world around them.
They may find it hard to sit still for long periods and
may become distracted by their need for activity
and exploration.
19. Establish RapportEstablish Rapport
Greet the People - When They Arrive
Background Music - Action
Smile & Be Enthusiastic
Establish Credibility & Identification
Maintain Eye Contact
Use Humour
Walk Around
Beware
Gum, Coins, Turning your Back, Fidgeting,
Fun BUT You Are In Charge
21. Icebreakers 1Icebreakers 1
Help the people get acquainted / relax
Must involve all participants
Must be relevant to Seminar
Must be creative
Must be FUN
Must Be brief (Max 10 Min)
22. Icebreakers 2Icebreakers 2
Bingo
Introduce yourself
Find your partner
Introduce another person
Similarities (3/4)
Lotto winner
Baby / School Photos
Things I want to do
25. Speakers vs TrainersSpeakers vs Trainers
Speaker Trainer
Inform Change
participants’
behaviour
through
interaction &
participation
Persuade
Entertain
Purpose
Platform
26. Speakers vs TrainersSpeakers vs Trainers
Speaker Trainer
One-way
Communication
Two-way
CommunicationStyle
Participation &
Sharing
Experiences
27. Speakers vs. TrainersSpeakers vs. Trainers
Speaker Trainer
Tells them what
he’s going to tell
them
Determines what
they already
knowMethod
Tells them
Tells them what
he’s told them
Determines what
they need to
know
Fills in the gaps
28. Speakers vs TrainersSpeakers vs Trainers
Speaker Trainer
Humour
Lectures
Anecdotes
Vocabulary
Role-plays
Exercises
Case Studies
Demonstrations
Visual Aids
Questions
Tools
29. Speakers vs TrainersSpeakers vs Trainers
Speaker Trainer
Applause
Behavourial
changeEvaluation
Growth of Others
Audience
Questions
31. Gap Analysis & ObjectivesGap Analysis & Objectives
What We Know
(Current Skills)
Vs
What We Need to
Know
(Required Skill)
Setting
Objectives
32. Gap Analysis & ObjectivesGap Analysis & Objectives
What We Know
(Current Skills)
Vs
What We Need
to Know
(Required Skill)
Setting
Objectives
33. Gap / Needs Analysis 1Gap / Needs Analysis 1
Typical Methods are:-
Surveys
Interviews
Observations
Job and People Profiles
Skills Inventories
Performance Review
Moments of Truth Module
S.W.O.T Analysis
34. Gap / Needs Analysis 2Gap / Needs Analysis 2
Most Common = Proud & Sorry
I am Proud the way my Club ….
I am Sorry the way my Club….
NOW – What do the Club Members
need to turn a SORRY into a PROUD?to turn a SORRY into a PROUD?
Exercise - 10 min – Proud and SorryExercise - 10 min – Proud and Sorry
Groups of 3Groups of 3
Identify 2 Proud and 2 SorryIdentify 2 Proud and 2 Sorry
Identify Skills Required To Fix the SorryIdentify Skills Required To Fix the Sorry
36. Definition:
An objective is a statement of what
learners will be able to do at the end of the
programme.
It describes a Learning Need
It is written from Learners View Point
K I S S
Training Objectives 1Training Objectives 1
37. It is Stated Clearly and is Action-Oriented
Describe What The Trainee will be able to do
Be Specific and detailed
Be Attainable and Realistic
Eg. –
“At the end of this session you will be able
to conduct a Gap Analysis to determine
Training Objectives”
Training Objectives 2Training Objectives 2
The Outcome From the Training
38. Exercise - 10 minExercise - 10 min
Groups of 3Groups of 3
Take any 2 Sorry StatementsTake any 2 Sorry Statements
Write One Objective for each sorry statementWrite One Objective for each sorry statement
Discuss the ObjectivesDiscuss the Objectives
Once you know where you are goingOnce you know where you are going
You will be able to work out how to get thereYou will be able to work out how to get there
Training Objectives 3Training Objectives 3
The Key to Effective Training
39. Lesson / Training PlansLesson / Training Plans
Adult
Learning
Lesson Plan
40. Adults Learn ByAdults Learn By
Involving them in the Planning Process
Relating the Learning to their Goals
Relating Material to their Experiences
Seeing the need to “fill gaps” (Pain & Pleasure)
Relating material to daily work – Practical Use of
Information
Learn from Each Others Stories
41. 20% of what we HEAR
50% of what we HEAR + SEE
70% of what we HEAR + SEE + DO
Information RetentionInformation Retention
We Learn Better By Doing
42. The Training PlanThe Training Plan
WhoWho = The Audience / Learners
WhatWhat = Topic and Content
WhereWhere = Venue and Suitability
WhenWhen = Dates & Timing Issues
WhyWhy = Objectives and Outcomes
43. Objectives:
At the end of this session you will be able to
Plan and Prepare for meeting more effectively
Develop and Agenda
List 5 common problems that throw meetings off track
Time Required = 4 Hours
Presenter = John Smith DTM, CL
Location = Happy Holiday Home
Equipment = Screen, PC, Data Proj. Whiteboard,
Flip Charts, Pens, Sweets
Target Population = Club VPE’s, AG, Sgt At Arms
Time Schedule = Agenda with Times
Plan – Productive MeetingsPlan – Productive Meetings
44. Sample Club Officers TrainingSample Club Officers Training
10 mins Welcome Div Gov
10 mins Training Objectives
40 mins Address General Problem Areas e.g.
Membership, Education, Finances etc
3 hrs Breakaway:
Individual Officer Training
30 mins Tea and Snack Break
30 mins Address specific needs areas e.g.
Conferences / Contests /
10 Minutes Summary
30 Min Motivational Slot
47. LectureLecture
Lecture – no longer than 20 minutes
Introduce Interactive Exercises
Use Visual Aids – memory joggers
Ask Questions
Promote Involvement
Use Handouts
48. Interactive MethodsInteractive Methods
Processes for Interactive Methods
1. Participants experience a given situation
2. Participants share reactions
3. Trainer generalises the situation
4. Participants apply principles
49. #1 - Exercises#1 - Exercises
1. Introduce the Exercise
2. Do The Exercise
3. Discuss Reactions
4. Discuss the Process
5. Draw Conclusions
6. Apply The Principles
50. The Best Trainer I Ever HadThe Best Trainer I Ever Had
•Exercise - 10 min - Individual InputsExercise - 10 min - Individual Inputs
•Identify - Why was the trainer so effective?Identify - Why was the trainer so effective?
•Share and Discuss InputsShare and Discuss Inputs
•Create a Check listCreate a Check list
51. #2 Role Play#2 Role Play
1. Determine Objectives
2. Introduce the role-play
3. Select Characters
4. Allow Time to Prepare
5. Play The Scene
6. Discuss Reactions
7. Reverse Roles
8. Analyse
52. #3 Case Study#3 Case Study
1. Introduce Case Study
2. Study the Problem
3. Determine Plan of Action
4. Discuss the Process
5. Record Responses
6. Summarise results
7. Notes
1. The case Study lacks complete Information
2. Good for Building Analytical Skills
3. Take up a lot of Time
53. #4 Demonstrations#4 Demonstrations
1. Explain the Process
2. Conduct the Demonstration
3. Analyse the Process
4. Practice
5. Provide feedback
6. Notes
1. Good When other methods are difficult
2. e.g. – How to change a tyre
55. To facilitate is
"to free from difficulties or obstacles"
"to make easy or easier"
or
"to carry out a set of functions or
activities before, during and after a
meeting to help the group achieve its own
objectives"
What is Facilitation?What is Facilitation?
See Detailed Article
56. Question TechniquesQuestion Techniques
Direct – At One Particular Person
Get Their Attention or Draw Out a Shy person
Overhead – At Whole Group In General
To Stimulate Discussions
Open Question
Solicit an Opinion
No right or wrong answer
Closed Question
Test Facts
Specific Answer Required
57. Mind MappingMind Mapping
So What
Why
How
Posture
Gestures
Body Movement
Facial Expressions
First Impressions
Eye Contact
Q & A
GESTURES
18/02/2004 - v4
50%+ of your Message
Verbal vs. Non -Verbal
Support each other
Conflicting messages
Body indicates
Earnestness
Sincerity
Enthusiasm
Confidence
Combat /Hide Nervousness
Empathy
A mirror of your attitudes
Ralaxed & Condifent
Fidgety and nervous
Smile
Memory & Retention
Hear = 30%
Hear and See = 60%
Hear + See + Do = 85%
Bored with Static
TV vs Radio
Punctuate & Meaning
Writing = Commas, Punctuation marks,
Question maks
Verbal = Voice - Pitch and Tbe
Body = Gestures
Fear & Nerves
Preparation
Decisice Body Movemnents
Enter Sub-topic
Eliminate Distracting Mannerisms
Almost unnnoticabe
Body
Rocking
Swaying
Pacing
Some common distractors
Gripping lecturn
Tapping Fingers/Feet
Biting / licking Lips
Playing with Glasses / Hair
Hands in pocket
Frowning
Moving eyes and head like a fan
Know what you do -- get a video or Evaluator
Be Natural, Spontaneous, Conversational
Be Yourself
Light and Conversational vs Fire and
Brimstone
Dont immitate others
Practice
Body must mirror your feelings
Believe in what you say
Your Body will follow the belief
Lying or disbelief will cause distractions
Self Confidence/Prepare
Know your subject
Ongoing Practice - 10 + times
Dont Learn ift Off By Heart - Blocks
Practice & feedback
Mirror
On tape
Video
Dogs/ Cats/ Family/
Mentors
Learn -- TV (Sounf Off) Videos/ Watching
Nervous, Uneasy, Poised
Uncertain, Confident
Uncomfortable , Comfortable
Slouching vs Erect
Stiff vs relaxed
Why
Clarify and Support
Dramatise
Emphasise
nerves
Use As a Visual Aid
Audience Participation
Visibla Movement
Types
Descriptive
Size, Shape, Location,
Emphatic
Clenched Fist
Suggestive
Open Palm = Giving
Palm Up = Halt/Stop
Prompting
Hands Up, Applause
Height
Above Shoulder = Inspiration, Emotion
Below Shoulder = Rejection, Apathy,
At Shoulder Level = Calmness,
How To Gesture
Natural Responses
Must Flow with the speech
Suitable to Words - fast , Slow, Power,
reserved
Convincing
Dont be shy to make the movement
Smooth and Well Timed
Practice
telephone Conversations
Changing Position vs Statue
Can Support Point
Step Forward =Arrive
Burn Nerves/Relieve Tension
Beware Prowling, Swaying, Rocking
Acting, Demonstrating, Walking
Drama Classes
Deadpan vs Animated
Gives Meaning to Message
Surprise, Fear, Happiness, Confusion,
Disgust, Interest, Disbelief, Anger, Sadness
Distractors - Biting Lips, Licking, Tight Jaw,
Twitching
Smile
Only One Chance to make 1st Impression
Appearance
Dress for Success
Grooming
Just before you speak
Mingle with the Addience
Relax
Breating
Voice Excercises
Hot Water
Write your own Intro
The First Minute
Walk Purposefully
Have Stage already Set-up
Settle Down
Take up position
Make Contact
Eyes
Smile
Know the Opening
Make and Impact
It's Showtime
Bonding and Believability
Maintain Attention - Speak To Me
Audience Size - Cameras - Sweep
Sweep and FIX on One or Two Spots in Room
Get Eyeballs & Hold for sentence
Set Pattern vs No Pattern
Check Out Reactions and Adjust Speech
Know Your material - Reading Kills Eye
Contact
Notes is a Skill
58. A Choose a chairperson to enforce rules
Choose a scribe – legible handwriting
Record everything
Set up a name index with initials - Initial each idea
Anything goes!
Do not judge an idea
One Idea at a time
No evaluation, only clarification
If you have no ideas at that moment, say “PASS” and
keep the process flowing
Stick to the topic
Set an quota of ideas to reach (100 in 1 Hour minimum)
Introduce techniques to stimulate fresh ideas
(Facilitator)
BrainstormingBrainstorming
Dump Ideas – Don’t Evaluate
59. FeedbackFeedback
Don’t overload
Be Specific & Factual
Respond Immediately
Be Tactful – positive and negative
Be Clear – test understanding
Be Honest – If you don’t know – Say So
62. Difficult Behavior 1Difficult Behavior 1
Talkative PeopleTalkative People
Monopolise Meetings
Remedies
Closed Questions - Yes / No Answers Only
Use as Helper
Speak to them in the break
Solicit Assistance
63. Difficult Behavior 2Difficult Behavior 2
SilentSilent
No Activity
No Participation
Remedies
Encourage
Support
Open Questions
64. Difficult Behaviour 3Difficult Behaviour 3
Crabs - Find Fault with everythingCrabs - Find Fault with everything
Material – Participating in Exercises
Venue – Food – Hot – Cold
Remedies
Acknowledge Their Complaint
Investigate
Ask them for solutions
Ask Group For Solutions
65. Difficult Behaviour 4Difficult Behaviour 4
Know-it-allKnow-it-all
Remedies
Don’t Argue
Thank them for contribution
Solicit their assistance in breaks
Use as Helper
68. Clock / Timer
Water Bottle
Remote Mouse / Pointer /
Whiteboard Pens
Prestik
Batteries
Cables and Adapters (HDMI)
Spare Shirt
Name tags / Desk Stands / Paper / Pens
Headache / Antacids/ Runny Tummy / Eye Drops /
Plaster / Medication /
Check Lists
Essential Training ToolsEssential Training Tools
You Cannot be Over Prepared
69. Chinese ProverbChinese Proverb
Tell Me and I will Forget
Show Me and I will Remember
Let Me Do It and I will Learn
Stimulate All Possible Senses
71. Training Visual AidsTraining Visual Aids
Flip Chart
White Board
Sticker Boards
Data Projector
Video / DVD
Music
Multi Media
Microphones
72. Choosing One Best Suites to:-
The Message
The Room
The Group
Using Multiple Tools In Same Presentation
Knowing How To Use More Than One
Back Ups – Flash Disk / CD / Overhead
Equipment – Testing - Backups
Check Lists
Visual AidsVisual Aids
Take Nothing For Granted
73. PowerPoint Mania – Love or Hate
Same Rules as for Transparencies
Contrasting Colours
Pictures vs. Clipart vs. Text ***
Beware Too Much of The Fancy Stuff
Technical Issues
S VGA vs. XGA – resolution difficulties
Graphic Acceleration for videos
Backups - Globes
Data Projector & PCData Projector & PC
The Primary Training Tool Today
77. The Big Dilemma
1 or 2 or 3 Per Page
Totally Different Notes to Slides
Delegates Take Away
Lazy Note Taking – Less Learning
Good For Detailed Info
Not Good if Slides are all Graphics
NB – Say Nothing During Distribution
HandoutsHandouts
The Most Common Visual Aid
78. Easy To Use – Handwriting ??
Always Available – have backup paper
Pens a Problem – Backups required
Have Prestik
Tips and tricks
Block letters – large
Write on Every Other Page
Mark Key Pages
Dark Inks – Not Red
Flip ChartFlip Chart
Still A Prime Necessity
79. Available at Most Venues - Handwriting
Pens Usually a Problem (Dry Wipe Pens)
Dusters or Cloths for Cleaning (meths)
Good For Brainstorming
Good For Explanations
Stand Sideways When You Write
White BoardsWhite Boards
Not as Versatile as Flip Charts
81. Know What You Are Doing
Test Resolutions of Data Projectors
Requires Sound and Amplifiers
Practice – Practice – Practice
Rather Edit Only Sections You Want
Have Techies Standing By
Have backups in other cases
Beware copyright issues
Video and DVDVideo and DVD
Powerful and Excellent Tool
82. Good for Dead Periods – Breakaways
Good to Stimulate Thinking
Adds an additional sensory stimulus
Test and Practice
Needs Sound Connectivity
MusicMusic
Used Effectively It’s a Great Tool
83. Most Effective If Done Properly
Would Suggest Only for Pro’s
Needs Careful Choreography
Must be Slick
Requires Back Ups
Technical People to Operate It for You
MultimediaMultimedia
Major Player in Multi Style Learning
84. Gives Immense POWER to the User
Use a Mike if On Stage - 4 hrs ++
Use Mike if you have a Soft Voice
Lapel or Head Set or Handheld
Get Your Own
Learn to use it effectively
Practice – Skype – Dragon -
Water Water Water (500ml per hour) - GAS
MicrophonesMicrophones
Digital and Video Recorders
85. Hot Water - Sip
Choosing the Meals and Snacks
Lights and Aircon Switches
Preparing the Room
Arriving early - how early?
Dress Codes
Barocca & Guronsan C
Physical Fitness
Some Nice To Know’sSome Nice To Know’s
Enjoy Yourself
92. Choosing the Meals and Snacks
Lights and Air-con Switches
Preparing the Room
Arriving early - how early?
Dress Codes
Physical Fitness
Some Nice To Know’sSome Nice To Know’s
Enjoy Yourself