Presentation on communication skill

1. In the name of ALLAH the Most Gracious the Most Merciful

2. Presentation Skills
Talked By
Mr. Zahid Pervez
Director (IT)
WEA, Fsd.

3. POINTS OF DISCUSSION
SESSION-I
• Presentation Skills Techniques
SESSION-II
• An application software (MS-Power point)

4. Knowledge vs Skill

5. Presentations Skills
?

6. Definition
Presentation
• “It is a process of presenting the content of a topic to an audience
consisting of one or more persons”.
• “The ability to present a structured, prepared and speech-based means of
communicating information, ideas, or arguments to a group of interested
people in order to inform or persuade them”.
It utilizes some visual aid
It is generally a MS-Power Point file containing all the slides for a given
speech.
Today, presentation skills are required in almost every field.

7. Definition
• Presentation
“Something set forth to an audience for the
attention of the mind “
• Effective
“…producing a desired result”

9. Why Presentation Skills?
To Properly structure your presentation.
To overcome nervousness.
To develop powerful Body Language.
To deliver effective presentation.
To learn what not to do during presentation.
To design and use visual aids effectively.

10. How to Make an Effective Presentation

11. How to Make a Good Presentation
Meaning of Color in Text or Graph or Chart
• Red = urgent
• Blue = traditional, factual
• Green = relaxed, future-oriented
• Yellow = light-hearted
• Orange = active, assertive
• Black = serious
• Brown = earthy
• Violet = luxurious
• Pink = soft

12. How to Make a Good Presentation
• Text Crisp, brief, pithy, crystal clear
– Do not be wordy or verbose
• Don’t overdo
– A solid background with contrasting text and a logo in the corner works best
• Make one key point per slide
• Six Bullets
– Have no more than six major bullets per slide,
• Capitalize
– Use Sentence case
– Left Justify all text

13. How to Make a Good Presentation Slides
• Bullets are not sentences
– Phrases; omit periods and needless words
• Text Size
– Minimum 24 points for bullets (28 or 32, if possible)
– 36 points for the title
• Picturize
– A picture really is worth a thousand words
• Mix it up
• A graph here, a picture there, a quote, whatever
• Animate
• Animation’s a nice touch, but don’t go nuts with it can be distracting

14. Areas to Work Upon Delivering an Effective
Presentation

17. Professional VS Non-Professional

20. Great speakers aren’t
born, “they are trained.”
Presenting is a Skill…
Developed through experience
and training.

21. Why Give A Presentation?
Three Main Purposes
Inform
Persuade
Educate

22. •Planning
•Preparation
•Practice
•Performance
•Questions

23. Planning
Assess Your Audience
 “Success depends on your ability to reach your audience.”
 Size
 Knowledge Level
 Motivation
 Treat your audience as guests
 Know how to use the MS-PowerPoint Software

24. Preparation
When you plan your presentation you need to answer the following questions:
• Who is my audience?
(How much do they know about my topic?)
• How am I going to organise my topic?
(It needs to tell a story)
• How long should my presentation be?
(You will have time limits & you need to say everything within that limit)
• What story are you going to tell?
(Say something about your topic)
• What visual support shall I use?
(MS-PowerPoint, transparencies, modules, objects...?)

25. Practice
 Practice, practice, practice
 Well rehearsed yet natural
(Conscious competence to Unconscious competence.
Stage 1 - 'unconscious incompetence'.
Stage 2 - 'conscious incompetence',
stage 3 - 'conscious competence'.
stage 4 - 'unconscious competence'.)
 Apologising to the audience can also affect the moods and
atmospheres of presentations.
 Get feedback, and use it.
 Be ruthless - delete unnecessary information

26. Rehearsal
Rehearsal is a vital part of preparation. You should leave time to practice
your speech two or three times and also practice with your group. In this way
you will:
– become more familiar with what you want to say
– identify weaknesses in your presentation
– be able to practice difficult pronunciations
So practice, practice, practice!
– Words selection
– Rehearse your presentation several times.
Are they in the right order?
How will you answer difficult questions?

27. Practice
 Any audience will begin to wriggle and feel less comfortable in their
seats after about 40 minutes of sitting listening/watching.
 For long presentations aim to have a 'rest' break every 45-60 minutes
for people to get up and stretch their legs, otherwise you'll be losing
their attention regardless of the amount of variety and diversion 'spice'
you include.
 Take the pressure off yourself by not speaking all the time. Get the
audience doing things, and make use of all the communications senses
available.

28. Practice
• Practice in front of people
• In the venue
• Fix things that don’t work
• Get you used to being in front of an audience.

29. NON-VERBAL SIGNALS
• Use of hands - too much/too little.
• Position in relation to audience?
• Did they appear confident? Make a positive impact?

30. Presentation Skills
Preparation – Structure
Sequence should be logical & understandable
Entertaining as well as conveying information.
Value of visual aids-flip charts, handouts etc.
Use 4 Ps
Position
Possibilities
Problem
Proposals

31. Presentation Skills
The Beginning
Should be carefully designed
Try to start on time even if some of the audience are late. Waiting too
long undermines your confidence, and the audience's respect for you.
So does taking a few deep slow breaths make you feel relaxed or press
your feet on floor.
- listen to their needs

32. Presentation Skills
Prepare Closing
Last 2 to 3 minutes are as critical as the first five minutes for a
successful presentation
Summarize- highlight important points
Suggest action- what to do and when, where and how to do it

33. Presentation Skills
Verbal Communication- barriers
Speaking too fast
Using jargon or abbreviations
Tone and content
Complicated or ambiguous language
Not questioning

34. Presentation Skills
Sensitivity to the audience
 “See” the audience
 Take Non-verbal feedback
 Deal with emergency
 Try to avoid to many fillers (Ah ,you Know ,Ok ,Like, Um ,Er &Right Now)
 Do not rush the end of sentences.
 Modify to meet audience needs
 Collect material from a variety of sources

35. Common Mistakes
Poor Slides
 Cluttered content.
 Distracting template or colors.
 Too many fonts or too small to read.
 Endless word slides without break.
 Confusing content or graphics.
 Inconsistent or over transitions.

36. Follow these steps
Observe the sitting arrangements.

37. Stop talking when a slide is first displayed to allow the audience
to adjust to it and to soak up its contents.
Easy Readable for everyone (Viewers).
“Keep it straight and simple”
Presentation should be according to Situation.
Don’t use extra colors .
Don’t use heavy Animations.
Don’t read 100 % text from Slides.

38. Follow these steps (Contd..)
Avoid to cut text from a text file and paste in Power
Point slides.
Use active verbs instead of passive verbs.
1. Dell sold two million computers last year.
2. Two million computers were sold by Dell last
year.
Comprehensive knowledge with references about
subject.

39. Follow these steps (Contd..)
 Speaker’s and visual aids view for audience.
 Ensure you have access to a watch to enable your talk
to be timed.

 If you are representing a group use We instead of I.
It will carry more weight.
 What is the order of presentation and when will you
be required to present?

40. Ensure that you are dressed appropriately; and get yourself
into a positive frame of mind.
Ensure that a glass of water is available to you during the
presentation in case your throat gets dry.
To Connect with listeners It’s a great idea to share personal
story or experience as an example.
Follow these steps(Contd..)

41. During the presentation avoid actions such as holding up
pieces of paper or distracting actions such as fidgeting
with a pen.
Save your eyes from the multimedia sharp light.
Questions Answers Session at the last 5-10 Mins.
Follow these steps (Contd..)

42. Presentation Skills
Visual Aids
While using a multimedia projector face the audience while talking
Point with a light pen
Appropriate lighting
Watch the colours
Ensure clear visibility

43. Adapting the language
Chemistry is a science which touches our lives at many points. It forms a bridge
between physics and biology, earth sciences and medical sciences. We can say that
with chemistry we can better understand life cycles on the one hand, and man-
made processes on the other.
Chemistry
Chemistry is an area of study which touches human life at innumerable points. It is
the science which forms a bridge between physics and biology as well as between
earth sciences and life and medical sciences. It is therefore a central science which
holds the key to an appreciation and understanding of life cycles on the one hand
through to man-made processes on the other.
Easy Readable for everyone (Viewers).
“Keep it straight and simple”

44. Presentation Skills
Handling Questions
Do not get confused.
You are not supposed to know everything.
Anticipate and keep answers ready.
Sometime questions themselves give you a lead to highlight
your point of view.

45. Starting a Presentation
• Get people's attention
• If I could have everybody's attention.
• If we can start.
• Perhaps we should begin?
• Let's get started.

46. Starting a Presentation
• Welcome them
• Welcome to Executives Class.
• Thank you for coming today.
• Good morning, ladies and gentlemen.
• On behalf of WEA, I'd like to welcome you.

47. Starting Presentation
• Introduce yourself
• My name's Zahid Pervez. I'm responsible for IT training in WEA.
• For those of you who don't know me, my name's Zahid Pervez.
• As you know, I'm in charge of IT Section In WEA.
• I’m Director (IT) in WEA.

48. Starting a Presentation
State the purpose of
your presentation
 This morning I'd like to present how to make a Presentation.
 Today I'd like to discuss our failures in the Presentation and suggest a new
approach for a good Presentation.
 What I want to do this morning is to talk to you about our new techniques for
Presentations.
 What I want to do is to tell you about our successes and failures in introducing
new working patterns using computer s.
 What I want to do is to show you how we've made our first successful steps in
the potentially huge Computer market.

49. Starting a Presentation
• State how you want to
deal with questions.
• If you have any questions, I'll be
happy to answer them as we go
along.
• Feel free to ask any questions.
• Perhaps we can leave any
questions you have until the end?
• There will be plenty of time for
questions at the end.
• Email:zahidpervezpak@gmail.com
• Cell # 0300-7973415

50. TOOLS FOR PRESENTATIONS.
Display
Screen
Multimed
ia
Desktop
or
Laptop
compute
r

52. Assignment-1
• Create 10 Nos. Slides with different layout.
• Write different text on each slide.
• Apply different animation on each text.
• Insert a picture from clip art or download from internet on a slide
and apply animation on that picture.
• Set a picture on background of the slide.
• Insert a hyperlink with MS-Word file.
• Link Ms-Excel Sheet (Class result) with MS-PowerPoint Slide for
real time changes in a slide .
• Set loop for all slides and set time interval 05 seconds on each slide.

53. Plz Watch the
movie

54. Resourceful/Beautiful Pakistan

55. A seed grows with no sound but a tree falls with
huge noise.
Destruction has noise, but creation is quiet
This is the power of silence ..
Grow Silently
Destruction occurs automatically but one has to
put efforts for construction

56. “Life is 10 % What happens to us
&
90 % how we react to it”

57. Life is like a camera lens. Focus only on
what’s important and you will capture it
perfectly.

59. “Leadership is the capacity
to translate vision into
reality”

60. #1 Fear
• Feared More Than Death!
• THE FACTS: Shaky hands, blushing cheeks,
memory loss, nausea, and knocking knees
• NORMAL!

61. Causes of the Anxiety
• Fear of the Unknown OR Loss of Control
• Fight or Flight Mode
• No Backup Plan
• No Enthusiasm For Subject
• Focus of Attention