Tech Startup Growth Hacking 101 - Basics on Growth Marketing
Berney MPS Presentation for Enterprise Business
1. Managed Print Services
from Berney Office Solutions
Managed Print
A smart cost
control strategy
for Enterprise Corporations.
2. Let’s start with some questions…
• You know how much you spend on equipment – how about supplies?
• When you thought about supplies, did you consider inventory carrying
costs?
• Did you consider the time it takes to find the part number and order it?
• How about shipping?
• And what about COLOR? Don’t know how much it costs, just that it’s
expensive?
Don’t know the answers?
Good news: You are not alone.
90% of all companies do not know what they are currently spending on
internal desktop and network printing.
3. Where does all the money go?
Drive installation
and upgrades
Unscheduled
maintenance
Help desk
Excess
supplies
4. The Desired Outcome
Control expenses
• Manage the environment
• Optimize the infrastructure
• Improve workflow
Boost productivity
• Do more with less
• Focus on core business
6. Financial Impact
Annual
Revenue
Average Annual
Print Spend
$10 million $100K to $300K
Printing Cost total 1-3% of annual revenues*
Print Volume is declining at 1-2% per year**
Related Costs
• For every $1 spent on printing it takes another $9
to manage it***
*
Gartner Group *** All Associates Group
The Cost Equation
If revenues and profits don’t increase at the same
rate as the rising cost of documents, the result is
eroding profits
7. Environmental Impact
Paper, Toner and Power
• One case of paper (10 reams) uses approximately 60%
of a tree
• Production of 50 lbs. (5,000 pages/1 case) of copy paper
produces 143 lbs. of green house gases
• Three quarts of oil are consumed in the production of a
single new toner cartridge and they take over 1,000
years to decompose
• Millions of square feet of landfill space is consumed
with used toner cartridges, paper, and printers that
could be recycled.
Office
Employees
Pages
per Year
Trees
per
Year
Greenhouse
Gas Emissions
100 1 million 120 282,000 lbs
8. Productivity Impact
Work Flow
• Old drivers not compatible with new applications
• Materials not in stock
Broken Devices
• Documents not delivered
• Delays
• Customer responsible for having materials available
9. IT Impact
Maintenance Burden
• In some cases, IT will spend 15% of their time on
printer related issues
• Required driver updates for multiple models/brands
of printers
• Not trained as printer technician
• Pulls them away from projects requiring their
expertise
11. Manage Expenses
Outsource Management of the Printers
• Reduce the high cost of IT’s involvement with printers
• Reduce administration of the fleet with one vendor
providing one invoice a month for the pages printed
• Reduce wasted materials
• Reduce downtime
• Protect the technology investment
12. Minimize Carbon Footprint
Green Printing
• Recycle toner cartridges, paper, and printers diverts
millions of cubic feet of material from landfills
• The recovery and reuse of toner cartridges and paper
saves power through less manufacturing
• Use post consumer recycled paper
• Reduce materials inventory and the associated waste
Utilize alternative inks to laser that have less
environmental impact
Approximately 50% less energy is used by one
multifunction printer than the combined annual
consumption of the individual products it replaces
13. Boost Productivity
Improve Workflow
• Proactive maintenance by properly trained
technicians increases availability of required devices
• Having the right materials and devices in the right
locations at the right time eliminates delays in
producing needed documents
14. Free Up IT Resources
Reduce the printer burden
• Remote monitoring software reports device status
and errors reducing help desk calls
• Outsourced service eliminates IT from spending time
on issues not requiring their expertise
16. Stop Buying
Without knowing what you have, what you are doing
with those devices, and what those devices are costing,
adding more devices generally does not solve the
problems or reduce the costs related to printer fleets
360Discovery – Due Diligence
Conduct a 360 assessment of print devices resulting in
a report that details the current usage, costs, and
issues related to the fleet of printers
17. Outsource the Printer
Management
Without remote monitoring technology and an expertise
in printers, companies are best served by outsourcing
this non-core maintenance and management function
to a qualified partner
Optimize the Infrastructure
With reporting of usage trends informed decisions can
be made regarding the consolidation of print assets, the
strategic placement of MFP’s to increase productivity
and software solutions to improve user productivity
18. Take Action!
BERNEY 360 Assessment
• What devices do you have?
• How much are the devices used?
• What is the true total cost of your
current printing?
Better Information for Better Decisions
• Factual Information
• Implementation steps
• Quarterly account reviews
LET’S GET STARTED TODAY!
Editor's Notes
Most of the CFO’s we work with are looking for meaningful strategies to control overhead expenses in today’s tough economy. At the same time, they need to find ways to boost productivity and return on assets. The challenge is that these two goals are usually at odds. Boosting productivity usually means new costs while controlling expenses means harming productivity.
Every so often, a strategy appears that allows you to control expenses without negatively impacting productivity. Our experience has shown us that this is possible by optimizing your office printing environment which starts with better managing your output fleet.
There are many issues impacting businesses today and some of these are related to documents and the output devices. A few of the issues we find in common when speaking to customers are that:
Companies have more document output devices then ever before.
The related cost of printing is rising at a rate much higher then the cost of the printed page.
The increases in volume results in an increased cost related to usage, management and administration of the fleet, negatively affecting productivity and requiring more resources.
Many companies are seeking reasonable measures they can take to protect the planet by selecting partners and products that reduce their carbon footprint.
IT departments suffer from an increasing support requirement related to printers.
Today, I would like to take a few minutes to explain some steps that have proven to help control the rising costs while reducing your burden for managing the output fleet while being sensitive to the environment.
There are many issues impacting businesses today and some of these are related to documents and the output devices. A few of the issues we find in common when speaking to customers are that:
Companies have more document output devices then ever before.
The related cost of printing is rising at a rate much higher then the cost of the printed page.
The increases in volume results in an increased cost related to usage, management and administration of the fleet, negatively affecting productivity and requiring more resources.
Many companies are seeking reasonable measures they can take to protect the planet by selecting partners and products that reduce their carbon footprint.
IT departments suffer from an increasing support requirement related to printers.
Today, I would like to take a few minutes to explain some steps that have proven to help control the rising costs while reducing your burden for managing the output fleet while being sensitive to the environment.
There are many issues impacting businesses today and some of these are related to documents and the output devices. A few of the issues we find in common when speaking to customers are that:
Companies have more document output devices then ever before.
The related cost of printing is rising at a rate much higher then the cost of the printed page.
The increases in volume results in an increased cost related to usage, management and administration of the fleet, negatively affecting productivity and requiring more resources.
Many companies are seeking reasonable measures they can take to protect the planet by selecting partners and products that reduce their carbon footprint.
IT departments suffer from an increasing support requirement related to printers.
Today, I would like to take a few minutes to explain some steps that have proven to help control the rising costs while reducing your burden for managing the output fleet while being sensitive to the environment.
There are many issues impacting businesses today and some of these are related to documents and the output devices. A few of the issues we find in common when speaking to customers are that:
Companies have more document output devices then ever before.
The related cost of printing is rising at a rate much higher then the cost of the printed page.
The increases in volume results in an increased cost related to usage, management and administration of the fleet, negatively affecting productivity and requiring more resources.
Many companies are seeking reasonable measures they can take to protect the planet by selecting partners and products that reduce their carbon footprint.
IT departments suffer from an increasing support requirement related to printers.
Today, I would like to take a few minutes to explain some steps that have proven to help control the rising costs while reducing your burden for managing the output fleet while being sensitive to the environment.
There are many issues impacting businesses today and some of these are related to documents and the output devices. A few of the issues we find in common when speaking to customers are that:
Companies have more document output devices then ever before.
The related cost of printing is rising at a rate much higher then the cost of the printed page.
The increases in volume results in an increased cost related to usage, management and administration of the fleet, negatively affecting productivity and requiring more resources.
Many companies are seeking reasonable measures they can take to protect the planet by selecting partners and products that reduce their carbon footprint.
IT departments suffer from an increasing support requirement related to printers.
Today, I would like to take a few minutes to explain some steps that have proven to help control the rising costs while reducing your burden for managing the output fleet while being sensitive to the environment.
Fortunately, there is a better way. The CFO’s we work with were excited to learn about our managed print services strategy that helps them manage expenses, boost productivity and free up IT resources along with minimizing their carbon footprint. Let’s discuss how this might work for you.
A strategy that has proven to control costs is managed print services. Rather then companies buying print devices, the supplies, and the services separately and then trying to manage it themselves, the recommendation is to outsource the management of the devices and buy the end result which is the printed pages.
One monthly invoice for the pages printed reduces the number of purchase transactions and administration of the fleet, and proper management will reduce waste and protect the investment of printing assets
Recycling toner cartridges and paper are proven step towards contributing to the environment by reducing the amount of raw materials and electricity in the manufacturing process and well as the reduction of landfill space and greenhouse gases from incinerating.
Fortunately, many companies are realizing that going green also helps them save money.
A proper managed print services program will provide for proactive maintenance by trained technicians and management of the supplies inventory, increasing availability of devices and reducing delays associated with broken devices or missing supply items.
A managed print service of value will include 24/7 remote monitoring of print devices and reporting of device status and errors. This allows for the appropriate corrective action to be taken with out the user involving IT is the process.
Further, reducing IT’s involvement with printers allows them to focus on the department’s core initiatives and reduce the cost of completing IT projects.
Fortunately, there is a better way. The CFO’s we work with were excited to learn about our managed print services strategy that helps them manage expenses, boost productivity and free up IT resources along with minimizing their carbon footprint. Let’s discuss how this might work for you.
The following is a simple four step strategy to optimizing your printer fleet which should result in controlling costs and increasing efficiencies. Here are the first two steps
Here is the balance of the strategy
In order to adopt a Managed Print Strategy for your business, there are a couple of steps to consider.
First, you will need an assessment of your current printing environment to determine what you have, what you are doing with it, and what it is really costing
When that phase is complete, a report that includes the facts and findings needs to be published and reviewed to determined what steps should be employed to control costs and improve productivity. Usually, better management of the existing assets is a good place to start.
We would like to help you in this endeavor to create an implement and effective strategy
Can you see the value in this offer?