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A.F. Smith Value Proposition
- 1. Ready for realbusiness! Document Workflow value proposition
- 2. Our value proposition Reducecosts… and grow revenue Improve business processes Ensure security & compliance Sustain the environment
- 3. Reduce your costsand grow revenue We can help you… • Analyze printer usage and identify areas for savings • Lower your cost per page • Track activity for external chargeback • Eliminate preprinted forms • Minimize distribution costs• Minimize distribution costs • Redirect jobs to most cost-effective device • Lower administration costs through improved device utilization • Right-size the fleet for optimal productivity • Increase your brand awareness • Move staff from costly operations to revenue generating activities A.F. Smith’s Office Document Assessments can help identify substantial cost savings opportunities which typically range from 20% to 30% in the first year.
- 4. •Reduce the costof printer-related support calls •Lower the cost of user down-time •Lower administrative costs Are you minimizing labor costs to support printing in your organization? •Assess printer usage, identify opportunities for cost reduction Are you able to analyze Reduce your costs and grow revenue •Assess printer usage, identify opportunities for cost reduction •Control features to save costs such as restricting color, force duplex, print redirections and more •Recover costs by charging output back to clients, users, departments or budgets Are you able to analyze printer usage and identify areas for savings? •Reduce physical storage and energy costs associated with maintaining documents. •Lower administrative costs Are you spending too much money and using up too much space storing hard-copy document files?
- 5. •Assess printer usage,identify opportunities for cost reduction •Control features to save costs such as restricting color, force duplex, print redirection and more •Recover costs by charging output back to clients, users, departments or budgets Are you able to charge users/ departments/ clients for printing, copying & scanning? •Eliminate pre-printed forms and stationary, green-bar paperHave you eliminated Reduce your costs and grow revenue •Eliminate pre-printed forms and stationary, green-bar paper •Remove the need to maintain impact/line printers or specialty output devices for legacy systems •Leverage existing IT investments Have you eliminated pre-printed forms, legacy printers and impact printer supplies? •Scanning reduces or eliminates the cost of overnight delivery, faxing, storage and document handling costs •Lower Administrative costs Are you minimizing the costs of overnight document delivery or fax line charges?
- 6. Business process improvement Wecan help you… • Analyze document workflow and recommend improvements • Scan, capture and route documents electronically • Store and manage documents electronically for practical sharing and collaboration electronically for practical sharing and collaboration • Manage your devices remotely to reduce the burden on your IT helpdesk • Create growth opportunities while improving productivity • Automate creation and distribution of direct mail and transactional documents • Optimize your records management policy A.F. Smith’s Document Outsourcing Center helps companies reduce the labour and processing costs related to managing their documents.
- 7. •Automate manual processesby converting hardcopy data into digital form for electronic distribution •Create editable files from scanned paper documents •Scan directly into back-office software applications •Manage the flow of documents through the enterprise Are you scanning, capturing and routing paper documents electronically? •Remove limitations, risks and costs of managing and storing paper documents •Improve response time through web access to documents •Collaborate on documents and share information in a secure web-accessible account •Reduce IT administrator burden Are you storing and managing documents electronically? Are your documents available online for sharing and collaboration? Business process improvement for sharing and collaboration? •Automate the creation and distribution of direct mail, transactional and transpromotional documents •Automate printing and output of data from mainframes and other host systems •Provide improved deliverables to customers Do you prepare direct mail campaigns or output customer billing or other transactional documents? •Increase printer up-time with remote firmware updates •Improve the printing experience for users by eliminating printing errors •Automate service call process by enabling remote helpdesk services •Enable fleet management and reporting tools Are you using remote device management and administration for your IT department or Printer support function needed?
- 8. Security & compliance Wecan help you… • Secure the information at the core of your business • Enable unauthorized copy control • Implement a secure printing environment • Decommission your devices prior to• Decommission your devices prior to removal • Install image overwrite and hard drive encryption software • Meet most common industry compliance certifications • Implement audit trails to keep track of all activities surrounding your most important documents A.F. Smith’s product lines meet the most stringent security requirements. Our expertise can help ensure the information at the core of your business remains in good hands: yours
- 9. • Secure informationwith encryption and network authentication • Encrypt data transmissions and provide user and document access authentication • Comply with IT security mandates Are your scanned and routed electronic files encrypted for transmission? Do you utilize a secure Security & compliance • Full audit or every document transaction in and out of the repository • ISMS and SOX compliance Do you utilize a secure document repository for electronic document storage and retrieval? • Release confidential documents for printing using the MFP’s LCD display • Password protection ensures privacy and security of print jobs in shared open environments • Encrypt and securely hold confidential print jobs at a device until the authorized user releases the job via PIN code or proximity card Are you printing your confidential documents privately and securely?
- 10. Environmental sustainability We canhelp you… • Protect the earth’s resources • Save energy • Reduce resource consumption • Comply with relevant standards • Prevent and manage waste • Recycle your toners• Recycle your toners A.F. Smith is committed to protecting and conserving the earth’s resources. We are proud of our toner recycling initiative in partnership with Dolphin Quest, our green catalogue and the launch the unique ColorQube product.
- 11. • Lower paperand ink consumption by scanning and emailing instead of copying • Use online access to lessen energy and materials consumed • Reduce energy costs, CO2 emissions and equipment supplies management Are you using electronic storage & distribution in place of hard- copy? • Reduce resources consumed by automatically directing output to the most efficient device for the job Environmental sustainability most efficient device for the job • Eliminate excessive or wasteful printing by making users accountable for their output • Encourage responsible printing, reduce waste and consumption Are you reducing consumption of printing related resources? • Right-size the printer fleet to conserve energy • Encourage responsible printing, reduce waste and consumption Are you managing obsolete equipment out of the fleet?