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Pixelprint slides

  1. 1. Managed Print ServicesManaged PrintA smart costcontrol strategy
  2. 2. Let’s start with some questions…• You know how much you spend on equipment – how about supplies?• When you thought about supplies, did you consider inventory carrying costs?• Did you consider the time it takes to find the part number and order it?• How about shipping?• And what about color? Don’t know how much it costs, just that it’s expensive? Don’t know the answers? Good news: You are not alone. 90% of all companies do not know what they are currently spending on internal desktop and network printing.
  3. 3. Where does all the money go? Excess Unscheduled supplies maintenance Drive installation and upgrades Help desk
  4. 4. The Desired OutcomeControl expenses Boost productivity• Manage the environment • Do more with less• Optimize the infrastructure • Focus on core business• Improve workflow
  5. 5. The Impacts of Printing
  6. 6. Financial ImpactPrinting Cost total 1-3% of annual revenues*Related Costs• For every $1 spent on printing it takes another $9 to manage it*** The Cost Equation If revenues and profits don’t increase at the same rate as the rising cost of documents, the result is eroding profits Annual Average Annual Revenue Print Spend * Gartner Group ** IDC *** All Associates Group $10 million $100K to $300K
  7. 7. Environmental ImpactPaper, Toner and Power• One case of paper (10 reams) uses approximately 60% of a tree*• Production of 50 lbs. (5,000 pages/1 case) of copy paper produces 143 lbs. of green house gases*• Three quarts of oil are consumed in the production of a single new toner cartridge and they take over 1,000 years to decompose**• Millions of square feet of landfill space is consumed with used toner cartridges, paper, and printers that could be recycled.** Office Pages Trees Greenhouse Employees per Year per Gas Emissions*printgreen.com ** State of California Year 100 1 million 120 282,000 lbs
  8. 8. Productivity ImpactWork Flow• Old drivers not compatible with new applications• Materials not in stockBroken Devices• Documents not delivered• Delays• Customer responsible for having materials available
  9. 9. IT ImpactMaintenance Burden• 15% of their time on printer related issues*• Required driver updates for multiple models/brands of printers• Not trained as printer technician• Pulls them away from projects requiring their expertise * IDC
  10. 10. A Sensible Strategy
  11. 11. Manage ExpensesOutsource Management of the Printers• Reduce the high cost of IT’s involvement with printers• Reduce administration of the fleet with one vendor providing one invoice a month for the pages printed• Reduce wasted materials• Reduce downtime• Protect the technology investment
  12. 12. Minimize Carbon FootprintGreen Printing• Recycle toner cartridges, paper, and printers diverts millions of cubic feet of material from landfills• The recovery and reuse of toner cartridges and paper saves power through less manufacturing*• Use post consumer recycled paper• Reduce materials inventory and the associated wasteUtilize alternative inks to laser that have lessenvironmental impactApproximately 50% less energy is used by onemultifunction printer than the combined annualconsumption of the individual products it replaces * State of California
  13. 13. Boost ProductivityImprove Workflow• Proactive maintenance by properly trained technicians increases availability of required devices• Having the right materials and devices in the right locations at the right time eliminates delays in producing needed documents
  14. 14. Free Up IT ResourcesReduce the printer burden• Remote monitoring software reports device status and errors reducing help desk calls• Outsourced service eliminates IT from spending time on issues not requiring their expertise
  15. 15. Implementing the Strategy
  16. 16. Stop BuyingWithout knowing what you have, what you are doingwith those devices, and what those devices are costing,adding more devices generally does not solve theproblems or reduce the costs related to printer fleetsDiscovery – Due DiligenceConduct an assessment of print devices resulting in areport that details the current usage, costs, and issuesrelated to the fleet of printers
  17. 17. Outsource the PrinterManagementWithout remote monitoring technology and anexpertise in printers, companies are best served byoutsourcing this non-core maintenance andmanagement function to a qualified partnerOptimize the InfrastructureWith reporting of usage trends informed decisions canbe made regarding the consolidation of print assets, thestrategic placement of MFP’s to increase productivityand software solutions to improve user productivity
  18. 18. Take Action!Assess the Current Environment• What devices do you have?• How much are the devices used?• What is the true total cost of your current printing?Better Information for Better Decisions• Factual Information• Implementation steps• Semi-annual account reviews