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Managed Print Services
1. 1 How to reduce your costs without spending any additional dollars! Managed Print Services 1
2. Managed Print Services 2 1 3 4 STAGES GAINING CONTROL PROCESS IMPROVEMENT CHANGE MANAGEMENT ASSET CONTROL MPS 501 MPS 101 2
3. Document Life Cycle IDENTIFY BUSINESS NEED DESIGN REVIEW COST DRIVERS $$$ ARCHIVE SOURCE PRODUCE/ STORE DISTRIBUTE USE $$ $ 2 1 4 3 3
4. Take Control of Printing Costs Paradigm shift in office behavior resulted Paper documentation transaction print migrating to become a convenience output item 90% of companies do not know how many printers they have or if they are properly utilizing their print devices Organization typically have up to 6 printers or more for each copier Organizations spend 1 -3% of annual revenues on imaging technology 55% of network traffic is printer related Annual printer volumes are increasing: 9%for Black and White 19%for Color Average office employee $ 1,000 burden a year in document output 1 4
8. Chief Administrative Output Officer Processing of Day to Day Transactions C O N T R O L Walk Up Copiers INDEPENDENT INITIATIVES Information Management System B U S I N E S S V I S I O N Multi Function Devices Business Requirements Cost Control Management Corporate Identity Management Legal Compliance Management Supply Management Compliance Information Security and Compliance Environmental Requirements Toner Cartridges Enterprise-wide Output Strategy REAL GAP Facilities Management MOM Managed Print Services Printer Maintenance Network Enterprise Output Control Fax Machines Continuum of Changing Output Technology Performance Management & Reporting Network Printers 3 4 2 1 8
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10. Simplify– Bases upon reviewing multiple options, streamline process and procurement strategies
13. Manage- Based upon data captured, make on-going revisions to improve overall print output strategy2 1 3 9
14. Gaining Control FleetCARE™ Data Collection Agent – Secure, efficient and proven tool to capture each print device critical specifications on your network and then maintain on-going tracking Equipment Placement Optimization – Workplace output device mapping, taking into consideration workflows, physical logistics, needed functionality, and work group efficiencies Continuous Management: Monitor, manage, control and optimize print, on-going audit of MFP volumes, maintenance, and supply consumption 2 1 4 3 10
