1<br />How to reduce <br />your costs <br />without <br />spending any<br />additional dollars!<br />Managed Print Service...
Managed Print Services<br />2<br />1<br />3<br />4<br />STAGES<br />GAINING CONTROL<br />PROCESS IMPROVEMENT<br />CHANGE M...
Document Life Cycle<br />IDENTIFY BUSINESS NEED<br />DESIGN<br />REVIEW<br />COST<br />DRIVERS<br />$$$<br />ARCHIVE<br />...
Take Control of Printing Costs<br />Paradigm shift in office behavior resulted Paper documentation transaction print migra...
Is Print aCONVENIENCEItem?<br />$$<br />$$$<br />$<br />2<br />1<br />4<br />3<br />5<br />
How many $ are in your<br />stockrooms?<br />$ 2,473<br />$ 1,174<br />TOTAL $ 8,026<br />$ 1,883<br />$ 2,496<br />1<br /...
Non-performing assets?<br />1<br />7<br />
Chief Administrative <br />Output Officer<br />Processing of Day to Day Transactions<br />C<br />O<br />N<br />T<br />R<br...
Process<br /><ul><li>Identify– Capture the overall print output environment, each of the output   devices, functional capa...
Simplify– Bases upon reviewing multiple options, streamline process and procurement strategies
Implement– Optimize print output environmenttaking into consideration TCO and customer culture
Control- Scheduled routine quarterly reviews, covering optimization and goal attainment
Manage-  Based upon data captured, make on-going revisions to improve overall print output strategy</li></ul>2<br />1<br /...
Gaining Control<br />FleetCARE™ <br />Data Collection Agent – Secure, efficient and proven tool to capture each print devi...
Controlled <br />Optimization<br />1<br />2<br />4<br />3<br />11<br />
Continuous<br />Management<br />1<br />2<br />4<br />3<br />12<br />
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Managed Print Services

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Managed Print Services

  1. 1. 1<br />How to reduce <br />your costs <br />without <br />spending any<br />additional dollars!<br />Managed Print Services<br />1<br />
  2. 2. Managed Print Services<br />2<br />1<br />3<br />4<br />STAGES<br />GAINING CONTROL<br />PROCESS IMPROVEMENT<br />CHANGE MANAGEMENT<br />ASSET CONTROL<br />MPS 501<br />MPS 101<br />2<br />
  3. 3. Document Life Cycle<br />IDENTIFY BUSINESS NEED<br />DESIGN<br />REVIEW<br />COST<br />DRIVERS<br />$$$<br />ARCHIVE<br />SOURCE<br />PRODUCE/ STORE<br />DISTRIBUTE<br />USE<br />$$<br />$<br />2<br />1<br />4<br />3<br />3<br />
  4. 4. Take Control of Printing Costs<br />Paradigm shift in office behavior resulted Paper documentation transaction print migrating to become a convenience output item<br />90% of companies do not know how many printers they have or if they are properly utilizing their print devices<br />Organization typically have up to 6 printers or more for each copier<br />Organizations spend 1 -3% of annual revenues on <br /> imaging technology<br />55% of network traffic is printer related<br />Annual printer volumes are increasing:<br />9%for Black and White<br />19%for Color<br />Average office employee $ 1,000 burden a year in document output<br />1<br />4<br />
  5. 5. Is Print aCONVENIENCEItem?<br />$$<br />$$$<br />$<br />2<br />1<br />4<br />3<br />5<br />
  6. 6. How many $ are in your<br />stockrooms?<br />$ 2,473<br />$ 1,174<br />TOTAL $ 8,026<br />$ 1,883<br />$ 2,496<br />1<br />6<br />
  7. 7. Non-performing assets?<br />1<br />7<br />
  8. 8. Chief Administrative <br />Output Officer<br />Processing of Day to Day Transactions<br />C<br />O<br />N<br />T<br />R<br />O<br />L<br />Walk Up<br />Copiers<br />INDEPENDENT<br />INITIATIVES<br />Information<br />Management<br />System<br />B<br />U<br />S<br />I<br />N<br />E<br />S<br />S<br />V<br />I<br />S<br />I<br />O<br />N<br />Multi <br />Function<br />Devices<br />Business Requirements<br /> Cost Control Management<br /> Corporate Identity Management<br /> Legal Compliance Management<br /> Supply Management Compliance<br /> Information Security and Compliance<br />Environmental Requirements<br />Toner <br />Cartridges<br />Enterprise-wide Output Strategy<br />REAL<br />GAP<br />Facilities<br />Management<br />MOM<br />Managed Print Services<br />Printer<br />Maintenance<br />Network Enterprise<br />Output Control<br />Fax <br />Machines<br />Continuum of <br />Changing Output Technology<br />Performance Management <br />& Reporting<br />Network<br />Printers<br />3<br />4<br />2<br />1<br />8<br />
  9. 9. Process<br /><ul><li>Identify– Capture the overall print output environment, each of the output devices, functional capabilities, total cost of ownership -TCO
  10. 10. Simplify– Bases upon reviewing multiple options, streamline process and procurement strategies
  11. 11. Implement– Optimize print output environmenttaking into consideration TCO and customer culture
  12. 12. Control- Scheduled routine quarterly reviews, covering optimization and goal attainment
  13. 13. Manage- Based upon data captured, make on-going revisions to improve overall print output strategy</li></ul>2<br />1<br />3<br />9<br />
  14. 14. Gaining Control<br />FleetCARE™ <br />Data Collection Agent – Secure, efficient and proven tool to capture each print device critical specifications on your network and then maintain on-going tracking<br />Equipment Placement Optimization – Workplace output device mapping, taking into consideration workflows, physical logistics, needed functionality, and work group efficiencies<br />Continuous Management: Monitor, manage, control and optimize print, on-going audit of MFP volumes, maintenance, and supply consumption<br />2<br />1<br />4<br />3<br />10<br />
  15. 15. Controlled <br />Optimization<br />1<br />2<br />4<br />3<br />11<br />
  16. 16. Continuous<br />Management<br />1<br />2<br />4<br />3<br />12<br />
  17. 17. Fleet Utilization<br />Report<br />1<br />2<br />4<br />3<br />13<br />
  18. 18. Continuous<br />Management<br />Reports<br />Customizable Reporting<br />Power <br />Usage<br />4<br />3<br />14<br />
  19. 19. Change Management & <br />Process Improvement <br /><ul><li>Output Control and Behavior Modification
  20. 20. Identify Process Cost Drivers
  21. 21. Review Business Process Improvement Methods
  22. 22. Evaluate Business Change Implications
  23. 23. Identify Optimal Improvement Path
  24. 24. Streamline Critical Business Process
  25. 25. Implement Improved Process
  26. 26. OfficeFLOW Solution set
  27. 27. Data Capture & Output Management Tools
  28. 28. unityDesktop Professional
  29. 29. eCopy
  30. 30. DocuClass
  31. 31. equitrac Office 4
  32. 32. PCS Director
  33. 33. PSIGEN</li></ul>4<br />15<br />
  34. 34. Quarterly Business Reviews<br /><ul><li>Develop customer specific agenda for review of critical </li></ul> performance areas<br /><ul><li> “Executive Dashboard” review of key program </li></ul>performance metrics<br /><ul><li> Analysis of device utilization to identify opportunities to:
  35. 35. cost reduction
  36. 36. improve utilization
  37. 37. redeployment options
  38. 38. facilitate end of life strategy
  39. 39. align equipment replacement strategy
  40. 40. Establish new operating goals:
  41. 41. costing savings
  42. 42. utilization
  43. 43. process improvement</li></ul>2<br />1<br />4<br />3<br />16<br />

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