Registrar Presentation

1. Registrar office is the
custodian of student’s
Academic records.
Our office is located in the
Hartline Bldg., Room 151.
Our hours of operation
Monday through Thursday 8 a.m. to 6 p.m.
Phone Number
706-649-1857/1278.
EMAIL
ctcregistrar@columbustech.edu

2. REGISTRAR’S OFFICE PROCESSES
CHANGE OF MAJORS
DUAL MAJORS
PERSONAL INFORMATION
FERPA REQUEST FORMS
EXEMPTION EXAMS
UNOFFICIAL TRANSCRIPTS
GRADUATION SCREENING
STUDENT WITHDRAWALS
CHANGE OF MAJORS – STUDENTS WHO CHANGE THEIR
MAJOR WITHOUT GRADUATINGFROM THEIR CURRENT
MAJOR WILL BE CHARGED A $10 FEE PER CHANGE.
CHANGE OF MAJOR ARE PROCESSED ELECTRONICALLY
STARTING WITH THE COUNSELS IN THE HARTLINE
BUILDING ROOM161, FINANCIAL AID, VA (ONLY FOR VA
STUDENTS), THE CASHIER (FOR THOSE STUDENTS THAT
NEED TO PAY) AND THE REISTRAR’SOFFICE FOR
COMPLETION.

3. DUAL MAJOR – STUDENTS ARE ALLOWED TO BE IN A
DUAL MAJOR FOR ONE SEMESTER. TO REQUEST A DUAL
MAJOR STUDNTS REPORT TO THE ACADEMIC
ADVISEMENT CENTER (AAC) TO MAKE SURE THE QUALIFY
AND TO START THE PROCESS. ONCE PROCESS IS
STARTED STUDENTS TAKE THE FORM TO FINANCIAL AID
AND THEN TO THE REGISTRAR’SOFFICE FOR
COMPLETION. IT IS THE STUDENT’S RESPONSIBILITYTO
CHANGE THEIR MAJOR FROM DUAL TO SINGLE.
PERSONAL INFORMATION - FORMS MAY BE OBTAIN BY
LOGGING ON TO CTC HOME PAGE AND ASSESSING THE
REGISTRAR’SPAGE. PERSONAL INFORMATIONCAN NOT
BE CHANGE BY PHONE.
FERPA (FAMILY EDUCATION RIGHTS AND PRIVACY ACT)
– STUDENTS WHO WISH TO HAVE ANY INFORMATION
NOT LISTED AS DIRECTORYINFORMATION GIVEN TO A
3RD
PARTYMAY GIVE CONSENT BY COMPLETING THE
FERPA RELEASE FORM LOCATED IN THE REGISTRAR’S
OFFICE OR ON THE REGISTRAR’SPAGE ON BANNER WEB.

4. The term “directory information” is used for the portion
of the educational record that, if disclosed, would not
generally be considered harmful or an invasion of
privacy. Directory information may include the student’s
name, address, telephone number, date and place of
birth, honors and awards, and dates of attendance
EXEMPTION EXAM REQUEST MAY BE OBTAINED IN THE
REGISTRAR’SOFFICE. STUDENTS WISHING TO EXEMPT A
COURSE OBTAINTHE FORM FROM THE REGISTRAR’S
OFFICE AND TAKE THAT FORM TO THE CASHIER OFFICE
AND PAY THE FEE WHICH IS 25% OF THE TUITION FOR
THAT COURSE. FORM IS THAN TAKEN TO THE
DEPARTMENTUNDER THE REQUESTED COURSE TO SET
UP AN APPOINTMENTTO TAKE THE EXAM. STUDENTS
MUST SCORE AT LEAST A 70 % TO RECEIVE CREDIT.
TRANSCRIPTS- STUDENT CAN OBTAIN AN UNOFFICIAL
TRANSCRIPT BY LOGGIN ONTO THEIR BANNER WEB
ACCOUNTS. ALL OFFICIAL TRANSCRIPTS MUST BE

5. REQUESTED ONLINE. CTC HOME PAGE, ORDER OFFICIAL
TRANSCRIPT. THERE IS A $7.50 FEE FOR THE TRANSCRIPT.
GRADUATION SCREENING STUDENTS WHO ARE
COMPLETING A PROGRAMOF STUDY SHOULD MAKE AN
APPOINTMENT WITH THE REGISTRAR’SOFFICE TO HAVE
THEIR RECORDSAUDIT FOR PROGRAMCOMPLETION.
THERE IS A $40 MANDATORYGRADUATIONFEE, WHICH IS
PAID BY ALL STUDENTS.
CTC IS NOW A NON ATTENDANCE TAKING COLLEGES
AND STUDENTWITHDRAWALS MUST BE DONE VIA
BANNER WEB FOR FALL SEMESTER DURING THE PERIOD
OF (W) STUDENT(S) WHO WITHDRAWALFROMALL
CLASSES SHOULD REPORT TO P-600 (MEG BURKHADT)SO
SHE CAN CAPTION RETENTION INFORMATION.