Columbus Technical College Registrar SEMN Presentation

1. Registrar office is the custodian of student’s records.
Our office is located in the Hartline Bldg., Room 151.
Our hours of operation are Monday through Thursday 8
a.m. to 6 p.m. 706-649-1857/1278.
REGISTRAR’S OFFICE PROCESSES
CHANGE OF MAJORS – STUDENTS WHO CHANGE THEIR
MAJOR WITHOUT GRADUATING FROM THEIR CURRENT
MAJOR WILL BE CHARGED A $10 FEE PER CHANGE.
DUAL MAJOR – STUDENTS ARE ALLOWED TO BE IN A
DUAL MAJOR FOR ONE SEMESTER.
PERSONAL INFORMATION - FORMS MAY BE OBTAIN BY
LOGGING ON TO CTC HOME PAGE AND ASSESSING THE
REGISTRAR’S PAGE.
FERPA (FAMILY EDUCATION RIGHTS AND PRIVACY ACT)
– STUDENTS WHO WISH TO HAVE ANY INFORMATION
NOT LISTED AS DIRECTORY INFORMATION GIVEN TO A

2. 3RD
PARTY MAY GIVE CONSENT BY COMPLETING THE
FERPA RELEASE FORM LOCATED IN THE REGISTRAR’S
OFFICE OR ON THE REGISTRAR’S PAGE ON BANNER WEB.
The term “directory information” is used for the portion
of the educational record that, if disclosed, would not
generally be considered harmful or an invasion of
privacy. Directory information may include the student’s
name, address, telephone number, date and place of
birth, honors and awards, and dates of attendance
ENROLLMENT VERIFIACTIONS – MAY BE OBTAINED BY
LOGGING ON TO BANNER WEB. THESE FORMS ARE
USUALLY AVAILABLE 30 DAYS AFTER THER TERM HAS
STARTED. YOU SHOULD BE ABLE TO RETRIEVE
VERIFICATIONS FOR FALL SEMESTER SEPTEMBER 25TH
EXEMPTION REQUEST MAY BE OBTAINED IN THE
REGISTRAR’S OFFICE. STUDENTS WISHING TO EXEMPT A
COURSE OBTIAN THE FORM FROM THE REGISTRAR’S
OFFICE AND TAKE THAT FORM TO THE CASHIER OFFICE

3. AND PAY THE FEE WHICH IS 25% OF THE TUITION FOR
THAT COURSE.
GRADUATION SCREENING STUDENTS WHO ARE
COMPLETING A PROGRAM OF STUDY SHOULD MAKE AN
APPOINTMENT WITH THE REGISTRAR’S OFFICE TO HAVE
THEIR RECORDS AUDIT FOR PROGRAM COMPLETION.
THERE IS A $35 MANDATORY GRADUATION FEE, WHICH
IS PAID BY ALL STUDENTS.
TRANSCRIPTS- STUDENT CAN OBTAIN AN UNOFFICIAL
TRANSCRIPT BY LOGGIN ON TO THEIR BANNER WEB
ACCOUNT. ALL OFFICIAL COPIES OF TRANSCRIPTS ARE
$5.00
STUDENT WITHDRAWALS CAN BE DONE VIA BANNER
WEB FOR FALL SEMESTER DURING THE PERIOD :
POT 1 19-AUG-10 DEC
22 AUG – 20 OCT (W)
POT 2 19 AUG – 14 OCT
22 AUG – 22 SEP (W)

4. STUDENTS WHO WITHDRAW FROM CLASS(ES) DURING
THE FOLLOWING DATES MUST BE COMPLETED BY THEIR
INSTRUCTORS:
POT 1 19 –AUG – 10 DEC
21 OCT- 30 NOV (WP) OR (WF)
POT2 19 AUG – 14 OCT
23 SEP – 9 OCT (WP) OR (WF)
ALL STUDENT WITHDRAWAL FOR POT 3 AND POT 8
MUST BE COMPLETED BY INSTRUCTORS.
POT 3 15 OCT -10 DEC
18 OCT – 9 NOV (W)
10 NOV – 30 NOV (WP) OR (WF)
POT8 23 SEP – 10 DEC
26 SEP – 2 NOV (W)
3 NOV – 30 NOV (WP/WF)

5. SPRING SEMESTER registration is scheduled for 6 OCT –
11 Dec, 30 Dec – 7 Jan.