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Introduction To Microsoft SharePoint 2013


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Microsoft SharePoint is a Web application platform developed by Microsoft. First launched in 2001, SharePoint has historically been associated with intranet content management and document management, but recent versions have significantly broader capabilities

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Introduction To Microsoft SharePoint 2013

  1. 1. -Vikas Mane | Vishal Pawar
  2. 2. Overview  What is Sharepoint?  -Microsoft SharePoint is a Web application platform developed by Microsoft. First launched in 2001, SharePoint has historically been associated with intranet content management and document management, but recent versions have significantly broader capabilities
  3. 3.  About SharePoint  SharePoint is the business collaboration platform for the Enterprise and the Internet. When people need to work with other people, with content and information, or with line-of-business data, they can use the rich, out-of-the-box set of integrated capabilities in the SharePoint platform. People can also customize these capabilities to address specific business needs and integrate them with other products and solutions. Using the same set of capabilities and tools, companies can deploy SharePoint both inside the enterprise (that is, intranets) and outside of the firewall (that is, extranets, the Internet) so employees, customers, and business partners can work with the platform.
  4. 4.  SharePoint comprises a multipurpose set of Web technologies backed by a common technical infrastructure. By default, SharePoint has a Microsoft Office-like interface, and it is closely integrated with the Office suite. The web tools are designed to be usable by non-technical users. SharePoint can be used to provide intranet portals, document & file management, collaboration, social networks, extranets, websites, enterprise search, and business intelligence. It also has system integration, process integration, and workflow automation capabilities.
  5. 5. Typical SharePoint site may Contain • Document library: For many file types, including documents and spreadsheets, use a document library. • Picture library: To share a collection of digital pictures or graphics, use a picture library. • Wiki page library: To create a collection of connected wiki pages, use a wiki page library. • Form library: If you need to manage a group of XML-based business forms, use a form library. List webPart :you can add items to the list Discussion Boards: you can call it as announcements Contacts: you can add the contacts here Content Editors: you can use it add the static content Links: it can contain the different link you can add it directly
  6. 6. SharePoint Family  Windows SharePoint Services  Site Framework Foundation  Web Parts/Web Parts Pages  Lists  Sites  Collaboration Features  Document management  Workspace sites  Surveys, discussions, etc.  SharePoint Portal Server  An application of WSS  Areas and Listings – provides organization/structure  Search, Alerts  User Profiles, Audiences, “My Site”
  7. 7. Sites, Workspaces and Areas  Collection of pages, lists and other information to present a set of related information  Analogous to a “Site” in IIS  Same as a “Site” or “Web” in FrontPage  Windows SharePoint Services  Team Sites  Meeting workspaces  Document workspaces  SharePoint Portal Server  Areas  Personal sites (“My Site”)
  8. 8. Sites and Workspaces  Technically, Site == Workspace  “Top-level” sites are islands (without SPS site directory)  Child sites are sub- directories below their parents  “Top-level site” and its children are called a “Site Collection”  Site collection stores common:  Web Part Gallery  List Template Gallery  Site Template Gallery Top-Level Site Child Site Child Site Child Site Child Site Site Collection
  9. 9. Page Customization The best thing about SharePoint technologies: Ready-to-use “Out of the Box” UI The worst thing about SharePoint technologies: Ready-to-use “Out of the Box” UI Customizing the SharePoint look and feel:  Themes  Cascading Stylesheets  FrontPage 2003  Site Definitions
  10. 10. Templates (WSS Only)  List Templates and Site Templates  Allows end-users to reuse and share customizations  Stored in site-collection level galleries  Packaged as .STP files (import and export from gallery)  A FrontPage .FWP file is almost the same thing  Rename to end in “.CAB” to see what’s inside!  Template changes do not affect existing sites and lists
  11. 11. Where is the content? SQL Files • Site definitions • Admin Pages • Javascript • Style sheets • Web part code • Lists • Web part placement, metadata • Site metadata • User Content } }
  12. 12. What Is A Site Definition?  Each ‘Site Definition’ defines a unique type of SharePoint site  Multiple site definitions ship in Microsoft® Windows® SharePoint™ Services  Team Site  Meeting Workspace  Document Workspace
  13. 13. What Is A Site Definition? (cont.)  Set of files located in the file system of a Windows SharePoint Services Web server (incl. SharePoint Portal Server)  XML files  ASPX pages  Document templates (.dot, .htm, etc.)  Content files (.gif, .doc, etc.)  Site definitions specify list types, Web pages, navigation, and site content  Site definitions reference installed list definitions, Web Parts, event handlers, and custom JScript
  14. 14. SharePoint Development  Web Part Development  Event Handlers  UI Customizations  Style sheets  FrontPage customizations  Custom Pages  Custom Site Definitions  Web Services Interfaces
  15. 15. 2007 – 2012: Revolutionary Trends
  16. 16. SharePoint 2013
  17. 17. SharePoint Share
  18. 18. Web & Application Servers | Single Server Farms  Minimum Hardware Requirements  Processor: 64-bit, 4 cores  RAM:  Single server installation – 24GB  WFE or app server in a three-tier farm – 12GB  Hard disk:  80 GB free for system drive  Maintain 2x free space as available RAM Web tier Application tier Database tier Web servers with query component Database server with: • Central Administration configuration and content databases • Content databases • Search administration databa • Crawl database • Property database Application servers with: • Central Administration • Search administration component • Crawl component Load balanced or routed requests Hardware Requirements
  19. 19. Database Servers  Minimum Hardware Requirements  Processor:  64-bit, 4 cores for “small” deployments  64-bit, 8 cores for “medium” deployments  RAM:  8 GB for “small” deployments  16 GB for “medium” deployments  Overall RAM depends on usage models and data size  Hard disk:  80 GB free for system drive  SP Data Storage dependent on corpus size, performance requirements, etc. Web tier Application tier Database tier Web servers with query component Database server with: • Central Administration configuration and content databases • Content databases • Search administration databas • Crawl database • Property database Application servers with: • Central Administration • Search administration component • Crawl component Load balanced or routed requests
  20. 20. Web & Application Servers Minimum Software Requirements  64-bit edition of Windows Server 2008 R2 Service Pack 1 (SP1) Standard, Enterprise or Data Center  Windows Server 2012 Standard or Datacenter Preparation tool installs the following prerequisites: Web Server (IIS) role Application Server role(s) Microsoft .NET Framework 4.5 Microsoft Information Protection & Control Client (MSIPC) Windows Identity Foundation 1.0 and WIF Extensions SQL Native Client 2008 R2 SP1 Sync Framework 1.0 SP1 Windows Server AppFabric (Velocity) + CU1 (KB2671763) WCF Data Services 5.0 (ODataLib – Open Data Library) Windows PowerShell 3.0 Software Requirements
  21. 21.  64-bit edition of  Microsoft SQL Server 2008 R2 Service Pack 1 OR  Microsoft SQL Server 2012  For BI scenarios SQL 2012 SP1 is required  64-bit edition of  Windows Server 2008 R2 Service Pack 1 (SP1) Standard, Enterprise,  or Data Center OR Windows Server 2012 Standard or Datacenter Database Servers Minimum Software Requirements
  22. 22.  Office 2010 or Office 2013  For full offline and integrated experience  SharePoint Designer  SharePoint Designer 2010 only works for 2010 mode sites  SharePoint Designer 2013 works for both 2010 and 2013 mode sites  SharePoint Workspace  SharePoint Workspace 2010 work for 2010 mode (“14 mode”) sites  2013 introduces new SkyDrive Pro to replace this product – part of the Office client installation Office Client Minimum Software Requirements
  23. 23. Browser Support Matrix Supported in 2013 Supported with limitations Not Tested Internet Explorer 10 (32-bit) X Internet Explorer 9 (32-bit) X Internet Explorer 8 (32-bit) X Internet Explorer 10 (64-bit) X Internet Explorer 9 (64-bit) X Internet Explorer 8 (64-bit) X Internet Explorer 7 (both) X Mozilla Firefox (Latest version in-market) X Google Chrome (Latest version in-market) X Safari (Latest version in- market) X
  24. 24. Browser Compatibility for Publishing Sites  WCM features in 2013 provide deep level of control over markup and styling  Designers can target browser compatibility based on user agents  Includes different mobile devices  IE6 or standards based (IE 8+, Firefox 5.x, etc.)  Design Manager for easy mark up editing and modification for different browsers
  25. 25. Find the perfect balance between compliance and collaboration Efficiently manage infrastructure while maximizing uptime, minimizing failures and downtime Empower end users while managing risk, complexity, and costs Manage Risk Manage Cost Manage Your Time
  26. 26. Create Control Protect Create and organize content easily with the help of relevant discovered information Manage content policy, information architecture and taxonomy Reduce risk and manage compliance with centralized eDiscovery tools
  27. 27.  Enterprise Content Management  Site-level retention policies  Compliance levels extended to sites  Policies include:  Retention policy for sites and Team Mailbox associated with site  Project closure and expiration policy  Discovery Center  Designed for managing discovery cases and holds  Establishes a portal through which you can access discovery cases to conduct searches, place content on hold, and export content
  28. 28.  Enterprise Content Management  eDiscovery capablities  Support for searching and exporting content from file shares  Export discovered content from Exchange and SharePoint  Team folders  Seemless integration of Exchange and SharePoint to provide best of both world and end user flexibility
  29. 29. Internet Sites Use familiar tools to design rich and beautiful sites that represent your brand Create, reuse and consume content for any device and language Surface the right content to the right user with adaptive experiences
  30. 30.  Web Content Management  Support the tools and workflows designers use  Variations & Content Translation  Search Engine Optimization  Cross Site Publishing  Video & Embedding  Image renditions  Clean Urls  Metadata navigation
  31. 31. Connected Experiences Makeiteasierto workasateam andmanageyour projects. Usecommunity knowledgetogain insightandfind answers. Engagein conversationsto stayinformedand makebetter decisions.
  32. 32.  Social  Microblogging  Share content, links, and media  Follow people, sites, content, and conversations  Activity Feeds  Provides a view into recent activity related to content, links, media, and people
  33. 33.  Social  Communities  Community sites with self-service administration and moderation  Modern community features such as achievements and reputation  Discussions  Modern discussion boards  Blogs  Client application integration  Categories, comments, and moderation
  34. 34. Connected Platform Ensure that information communicated via internal social networks is secure and compliant with centralized IT policies. Provide a single view of the people in an organization and bring together identity-based information from many sources. Build new social apps, and bring important information from your LOB applications directly into the newsfeed.
  35. 35. Mobile  Classic and Contemporary views for mobile browsers  Automatic Mobile Browser Redirection  Target different designs based on user agent string  Office Mobile Web Apps  Excel  PowerPoint  Word  Push notifications
  36. 36. Find what you’re looking for with intelligent results tailored to you Get answers and take action with an experience that’s always a step ahead Build smarter applications that can scale for any need
  37. 37.  Search  New Search architecture with one unified search  Personalized search results based on search history  Rich contextual previews
  38. 38. Business Intelligence Easily combine data from any source to create fully interactive reports and insights with guided exploration Visually discover and share insights for collaborative decision making across the organization Manage self-service BI with control & compliance for end user created assets
  39. 39.  Business Intelligence  Excel BI  Instant analysis through In Memory BI Engine  Power View Add-in  Excel Services  Improved data exploration  Field List and Field Well Support  Calculated Measures and Members  Enhanced Timeline Controls
  40. 40.  Business Intelligence  PerformancePoint Services  Filter enhancements and Filter search  Dashboard migration  Support for Analysis Services Effective User  Visio Services  Refresh data from external sources – BCS and Azure SQL  Supports comments on Visio Drawings  Maximum Cache Size service parameter  Health Analyzer Rules to report on Maximum Cache Size
  41. 41. SharePoint 2013 makes customizingsites easierforuser, web designerand professional developeralike. Thecloud providesyouwith thefreedom to choose howand wheretohostyour apps. A new development model forbuilding apps providesa secureand scalablewayto build SharePoint solutions.
  42. 42. Cache Service  There is a new distributed cache service in SharePoint 2013 based on Windows Server AppFabric Distributed Caching  It is used in features like authentication token caching and My Site social feeds  SharePoint 2013 uses caching features that cloud-based cache (Windows Azure Cache) does not support at this time, so only local cache hosts can be used  SharePoint ONLY supports the version of caching that it ships – you cannot independently upgrade it.
  43. 43. Request Management (RM)  The purpose of the Request Management feature is to give SharePoint knowledge of and more control over incoming requests  Having knowledge over the nature of incoming requests – for example, the user agent, requested URL, or source IP – allows SharePoint to customize the response to each request  RM is applied per web app, just like throttling is done in SharePoint 2010  RM is turned off by default
  44. 44. New Replacement for Web Analytics Service  The Analytics Platform replaces the Web Analytics service application  Some of the reasons for that included:  There was no concept of item-to-item recommendations based on user behavior, i.e. people who viewed this also viewed that  Couldn’t promote search results based on an item’s popularity (as determined by # of times an item was viewed)  It required a very powerful SQL box and significant storage and IO  Lists don’t have explicit view counts  The architecture had problems scaling to large numbers
  45. 45. Themes  Theme styling has been dramatically improved:  Everything is now based on XML instead of a proprietary format  PowerPoint is no longer used to create custom themes  Supports “web fonts”, enabling web site designers to build a custom look without having to worry whether clients have the fonts installed locally  You get much richer themes and common building blocks for customizing them  A background image, palette and fonts with live preview  The ability to preview how a site theme will look has been streamlined and no longer requires the publishing feature to work
  46. 46. Theming Experience  This is what the theme experience looks like now, along with a sample of a site based on a customized theme:
  47. 47. Theme Selection and Configuration
  48. 48. Office Web Apps
  49. 49. Office Web Apps in SP2010 and other Wave 14 apps
  50. 50. Office Web Apps 2013 Office Web App
  51. 51. Why to dedicated Office Web Apps?  Not all documents are in SharePoint  Provide unified platform for other applications as well  performance of Office Web Apps independent of the SharePoint environment  Easier upgrade and maintenance for Office Web Apps functionality  Easier consuming of Office Web Apps functionalities without complex SharePoint federation  Easier to setup also without SharePoint – if only used for example with Exchange
  52. 52. Office Web Apps Collaboration With anyone with a browser Document Review Multi-user Authoring Change tracking Commenting Editing OneNote Web App Excel Web App PowerPoint Web App Word Web App Meetings Lync Integration Presentation Broadcast Async Navigation Media Playback
  53. 53. New, edit, view capabilities  Office Web Apps 2013 can be also used as source for creation of the documents – not only for viewing or edits  Creation and editing of documents require licenses for end users  Updated licensing policy for better usage scenarios without Office client installation requirements
  54. 54. Resources  SharePoint Products and Technologies on MSDN  User Samples and informal Resource postings on GotDotNet  SharePoint Customization  SharePoint FAQ  Web Component Directory  Product Information  Newsgroups on  screenshots-2/
  55. 55. Questions.. ???
  56. 56. For Any Further Queries on Sharepoint Rich out to me at For general Queries about NMUG