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1. Entertainment
Logistics Specialist
Your Company Name

2. 2
Agenda for
Entertainment
Logistics Specialist
We help our client in successful handling the event
by taking care of event logistics
Helping our clients in freight forwarding process and
custom clearance process
Add text here
Add text here
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.

3. 06. Event Traffic Management
o Daily Inspection Sheet for Traffic Handling
o Event Traffic Management Plan
Choosing Appropriate
Event Package07.
08.
How to Handle
Unexpected Issues ?
o Event Contingency Plan
o Emergency Preparedness to Mitigate Risk
o Emergency Action Plan
05. Asset Tracking
o Application of Asset Tracking System
o Software Selection for Asset Tracking Systems
o Types of Asset Tracking Software We Use
02. Upcoming Event
o Brief Description About Event
o Selecting Suitable Venue for Event
o Selection Criteria for Vendor
03. Venue Logistics
o Equipment Portfolio for Various
Events Organized
o Equipment Maintenance Schedule
04. Delivery Management
o Goods Transportation and Customs
Clearance Process
o Essential Customs Clearance Documents
o Freight Forwarding Process
o Essential Activities for Freight Delivery
01. Introduction
o Who We Are
o Our Firm’s Mission, Vision and Values
o Key Members of Our Firm
o What Services We Offer?
o Service Spectrum of Events We Cater
o Various Event Themes We Cater
o Key Partners We Work with
o Our Successful Major Projects
09. Event Timeline
o Event Runsheet
o Before Event
o Day of Event
o After Event
Dashboard – Handling
Shipment Worldwide10.
Table of Contents
3

4. 06. Event Traffic Management
o Daily Inspection Sheet for Traffic Handling
o Event Traffic Management Plan
Choosing Appropriate
Event Package07.
08.
How to Handle
Unexpected Issues ?
o Event Contingency Plan
o Emergency Preparedness to Mitigate Risk
o Emergency Action Plan
05. Asset Tracking
o Application of Asset Tracking System
o Software Selection for Asset Tracking Systems
o Types of Asset Tracking Software We Use
02. Upcoming Event
o Brief Description About Event
o Selecting Suitable Venue for Event
o Selection Criteria for Vendor
03. Venue Logistics
o Equipment Portfolio for Various
Events Organized
o Equipment Maintenance Schedule
04. Delivery Management
o Goods Transportation and Customs
Clearance Process
o Essential Customs Clearance Documents
o Freight Forwarding Process
o Essential Activities for Freight Delivery
01. Introduction
o Who We Are
o Our Firm’s Mission, Vision and Values
o Key Members of Our Firm
o What Services We Offer?
o Service Spectrum of Events We Cater
o Various Event Themes We Cater
o Key Partners We Work with
o Our Successful Major Projects
09. Event Timeline
o Event Runsheet
o Before Event
o Day of Event
o After Event
Dashboard – Handling
Shipment Worldwide10.
Table of Contents
4

5. XYZ has expertise in corporate events, fundraisers, dinner galas, grand openings,
conferences and private events.
Since its inception in 2005, XYZ is full-service event logistics services firm that specializes in
delivering innovative concepts with high engagement.
We endeavor to be one of the most reliable and creative event management
company in Seattle.
With team of experts having abundant experience in managing events over years, we are successful in
maintaining level of consistency in delivering best of services at cost effective rate.
Who We Are?
5
This slide provides glimpse about the firm’s background and overview about its operations and offering.
Entertainers
3000+
Million People
Entertained
25+
Events Delivered
15000+
Events per Year
1500+
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.

6. Our Firm’s Mission, Vision and Values
This slide provides information about the firm’s vision and mission and the core values that firm believes.
6
To become premier Event
Management Services by
delivering cutting edge and
one stop solution globally.
Providing memorable
experience to our customers
o Creativity
o Commitment
o Efficiency
o Excellence
o Passionate
Vision Mission values
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.

7. Creative
Director
Kael Macmillan
Senior Event Manager
Ivan Elliott
Founder
Kieran Pearce
Project Head
Dwayne Jenson
Event and
Administrative Assistant
Reece Jackson
Key Members of Our Firm
7This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
This slide presents information about the dedicated team who work hard day – in and day - out in order to bring amazing events for clients and their guests.

8. What Services
We Offer?
This slide presents the different types of services
we provide being an event logistics firm.
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
8
Freight forwarding & Customs Clearance
o National Organizing Committees
o Add Text Here
o Add Text Here
Delivery Coordination
• Coordination of goods deliveries, items and
equipment into venues
• Add Text Here
• Add Text Here
Asset Tracking
o Asset Tracking System
o Add Text Here
o Add Text Here
Venue logistics
o Installation and Maintenance of Equipment
o Add Text Here
o Add Text Here

9. Service Spectrum of Events We Cater
The purpose of this slide is to provide glimpse about scope of events that the firm manage by rendering their services in different areas of event industry.
9
Corporate
Events
o Conferences, Seminars
& Workshops
o Product launch Event
o Exhibitions, Fairs and
Trade Shows
o Dealer – Distribution Meet
o Lead generation survey
Entertainment
Events
o Concerts and Gigs
o Club Parties
o Fashion Shows
o Theme Party
o Carnivals
o College Events
o Celebrity/ Artist
Management
o Variety Shows &
Competitions
Social
Events
o Birthday Parties
o Wedding Planning
o Private Parties
o Cultural Events
o Ring Ceremony
o Sports Events
o Get Together
o Anniversary Events
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.

10. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Bling Theme Black & Gold Theme Alice in Wonderland Theme
Garden Party Theme Circus Event Theme Black & White Theme
Various Event Themes We Cater
10
The purpose of the slide is to provide information regarding various corporate event themes provided by our firm.

11. FloristCatering Decoration
Logo
Here
Logo
Here
Logo
Here
Logo
Here
Logo
Here
Logo
Here
Logo
Here
Logo
Here
Logo
Here
Key Partners We Work with
11This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
purpose of this slide is to give glimpse about the major partners that firm collaborated with whether they can be in catering, decoration, etc.

12. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Project – Event ABC
Company Name – Add Text Here
Location – Add Text Here
Project – Event XYZ
Company Name – Add Text Here
Location – Add Text Here
Project – Event PQR
Company Name – Add Text Here
Location – Add Text Here
Our Successful Major Projects
12
The purpose of this slide is to give glimpse about the major clients of the firm.

13. 06. Event Traffic Management
o Daily Inspection Sheet for Traffic Handling
o Event Traffic Management Plan
Choosing Appropriate
Event Package07.
08.
How to Handle
Unexpected Issues ?
o Event Contingency Plan
o Emergency Preparedness to Mitigate Risk
o Emergency Action Plan
05. Asset Tracking
o Application of Asset Tracking System
o Software Selection for Asset Tracking Systems
o Types of Asset Tracking Software We Use
02. Upcoming Event
o Brief Description About Event
o Selecting Suitable Venue for Event
o Selection Criteria for Vendor
03. Venue Logistics
o Equipment Portfolio for Various
Events Organized
o Equipment Maintenance Schedule
04. Delivery Management
o Goods Transportation and Customs
Clearance Process
o Essential Customs Clearance Documents
o Freight Forwarding Process
o Essential Activities for Freight Delivery
01. Introduction
o Who We Are
o Our Firm’s Mission, Vision and Values
o Key Members of Our Firm
o What Services We Offer?
o Service Spectrum of Events We Cater
o Various Event Themes We Cater
o Key Partners We Work with
o Our Successful Major Projects
09. Event Timeline
o Event Runsheet
o Before Event
o Day of Event
o After Event
Dashboard – Handling
Shipment Worldwide10.
Table of Contents
13

14. 14
Brief Description
About Event
This slide portrays key information about the event that our firm will organize.
It contains information such as days left for event to happen, event duration,
event staff required, target audience(estimated), number of media
representatives present.
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Days to Commence 45
Even Duration 24 – 25 April 2020 (2 Days)
Number of Event Staff 500
Estimated Target Audience 1500
Media Representatives 50
Budget XXXXXX
Key Event X

15. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Selecting Suitable Venue for Event
There are several parameters on which venue selection is done. These parameters are - area dimension, facilities, whether venue is appealing to clients, facilities available
and location preference.
15
Dimensions
o Area must be appropriate
to cater event
o Add Text Here
o Add Text Here
Environment
o Appealing venue to clients
o Indoor venue – suitable
lightning, air temperature
control, comfortable seating
and in good view of
performance area
o Outdoor venue – enough
lighting, drainage system
and protection from wind
Facilities
o Availability of public
address system
o Offices and meeting
rooms for media and
event staff
o Telecommunication
facilities – telephone, fax,
internet
o Add Text Here
Location/Position
o Easily accessible through
public transport
o Appropriate accommodation
within reasonable distance
o Add Text Here
o Add Text Here

16. Selecting Suitable Venue for Event contd…
There are several parameters on which venue selection is done. These parameters are – location, indoor and outdoor venue facilities, additional facilities available.
16This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Activities Venue 1 Venue 2 Venue 3 Venue 4
Location
o XYZ
o Easy access to public
transport
o ABC
o No access to public transport
o PQR
o Access to public transport
o DEF
o Add Text Here
Indoor Venue
Facilities
o Suitable lighting – available
o Air temperature control –
available
o Add text here – available
o Suitable lighting – available
o Add Text Here – Available
o Air temperature control –
available
o Add Text Here – Available
o Suitable lighting – available
o Air temperature control –
available
Outdoor Venue
Facilities
o Enough lighting – available
o Drainage system
o Protection from wind
o Add Text Here – Available o Add Text Here – Available o Add Text Here – Available
Facilities
Available
o Public Address system –
available
o Offices and meeting rooms
– available
o Telecommunication facilities
– telephone, fax, internet
o Add Text Here – Available o Add Text Here – Available o Add Text Here – Available
Add Text Here o Add Text Here o Add Text Here o Add Text Here o Add Text Here

17. Parameters Vendors Cost Quality
Speed of
Delivery
Technology Total Result
Decoration
A 2 3 4 4 13
Vendor AB 1 4 2 2 9
C 3 3 2 4 12
Catering
A 2 4 4 1 10
Vendor CB 4 3 4 2 11
C 1 3 4 3 12
Lighting
A 2 3 3 1 10
Vendor CB 2 4 4 3 13
C 4 4 4 3 15
Florist
A 4 4 4 2 13
Vendor BB 4 4 4 2 14
C 3 3 3 2 11
Photographer
A 4 4 4 4 16
Vendor AB 3 2 1 4 10
C 1 2 1 4 8
Transportation
A 1 2 2 1 6
Vendor CB 4 3 2 4 13
C 4 4 4 3 15
Selection Criteria for Vendor
This slide provides information regarding how we select our vendors by assessing them on various parameters.
17This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
R A T I N G 3 – Good1 – Poor 2 – Fair 4 – Excellent

18. 06. Event Traffic Management
o Daily Inspection Sheet for Traffic Handling
o Event Traffic Management Plan
Choosing Appropriate
Event Package07.
08.
How to Handle
Unexpected Issues ?
o Event Contingency Plan
o Emergency Preparedness to Mitigate Risk
o Emergency Action Plan
05. Asset Tracking
o Application of Asset Tracking System
o Software Selection for Asset Tracking Systems
o Types of Asset Tracking Software We Use
02. Upcoming Event
o Brief Description About Event
o Selecting Suitable Venue for Event
o Selection Criteria for Vendor
03. Venue Logistics
o Equipment Portfolio for Various
Events Organized
o Equipment Maintenance Schedule
04. Delivery Management
o Goods Transportation and Customs
Clearance Process
o Essential Customs Clearance Documents
o Freight Forwarding Process
o Essential Activities for Freight Delivery
01. Introduction
o Who We Are
o Our Firm’s Mission, Vision and Values
o Key Members of Our Firm
o What Services We Offer?
o Service Spectrum of Events We Cater
o Various Event Themes We Cater
o Key Partners We Work with
o Our Successful Major Projects
09. Event Timeline
o Event Runsheet
o Before Event
o Day of Event
o After Event
Dashboard – Handling
Shipment Worldwide10.
Table of Contents
18

19. Equipment Portfolio for Various Events Organized(1/3)
19
The purpose of this slide is to provide glimpse of several equipment that firm use for event execution.
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
o Foggers and Hazers
o LED Color and Wash Light
o Variety of Control – dimming,
moving head intelligent light
o Add Text Here
Lights
o Speakers – Full range, line
arrays and amplifiers
o Sound woofers
o Shure microphones
o Add Text Here
Audio
We own a wide variety of equipment that provide a total control of event from concept building to completion. We have a 4000 sq.ft warehouse
packed full of exceptionally high-end quality and well-maintained equipment with all safety features
This Provide Us
Guarantees Best
Possible Execution
Price Competitiveness

20. Equipment Portfolio for Various Events Organized(2/3)
20
The purpose of this slide is to provide glimpse of several equipment that firm use for event execution.
o Complete truss solution to cater specific needs
o Portable, constructed staging to mobile stages
o Variety of Control – dimming, moving head intelligent light
o Add Text Here
Trusses
o Modular LED Display with day and night vision
o Brilliant colors and incredible brightness LED walls
o No limits of size of display
o Add Text Here
LED Display
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.

21. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
o Architectural lighting
o Building illumination
o Add Text Here
o Add Text Here
Building Lighting
o Computerized LED lights built into
each meter square
o Customization of colors, patterns, and effects
o Add Text Here
o Add Text Here
LED Dance Floor
Equipment Portfolio for Various Events Organized(3/3)
21
The purpose of this slide is to provide glimpse of several equipment that firm use for event execution.

22. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Equipment Maintenance Schedule
In this slide we provide information about equipment maintenance with its service frequency, service status, etc.
22
Date Equipment Name Serial No.
Parts in Scope –
Main. Schedule
Frequency
Service Engineer
Name
Status
12/12/20 XYZ 123456 Add text here Twice per Year Dave Stevens Checked
Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here
Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here
Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here
Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here
Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here
Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here
Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here
Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here
Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here
Schedule Date
Add Text Here
Schedule for Month/Year
Add Text Here
Prepared By
Add Text Here
Signature
Add Text HereAdd Text Here
Specific unit/ location/
area, if applicable

23. 06. Event Traffic Management
o Daily Inspection Sheet for Traffic Handling
o Event Traffic Management Plan
Choosing Appropriate
Event Package07.
08.
How to Handle
Unexpected Issues ?
o Event Contingency Plan
o Emergency Preparedness to Mitigate Risk
o Emergency Action Plan
05. Asset Tracking
o Application of Asset Tracking System
o Software Selection for Asset Tracking Systems
o Types of Asset Tracking Software We Use
02. Upcoming Event
o Brief Description About Event
o Selecting Suitable Venue for Event
o Selection Criteria for Vendor
03. Venue Logistics
o Equipment Portfolio for Various
Events Organized
o Equipment Maintenance Schedule
04. Delivery Management
o Goods Transportation and Customs
Clearance Process
o Essential Customs Clearance Documents
o Freight Forwarding Process
o Essential Activities for Freight Delivery
01. Introduction
o Who We Are
o Our Firm’s Mission, Vision and Values
o Key Members of Our Firm
o What Services We Offer?
o Service Spectrum of Events We Cater
o Various Event Themes We Cater
o Key Partners We Work with
o Our Successful Major Projects
09. Event Timeline
o Event Runsheet
o Before Event
o Day of Event
o After Event
Dashboard – Handling
Shipment Worldwide10.
Table of Contents
23

24. 24
o Issue In- house ATA Carnet – helps in faster
cargo clearance and passing border
o Issue temporary import for non carnet countries
Customs Clearance
o Up to date shipment’s status and
location
o On site managers for logistics flow
On Site Handling
o Repacking and unpacking assistance
o Collection, storage, return and
labelling of empty cases
Value Added Services
o Quick door to venue and vice versa delivery services
o Domestic and international freight transportation and
logistics management
o Urgent shipment delivery through express vehicles
Managing Transport
S A L I E N T F E A T U R E S
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Goods Transportation and Customs
Clearance Process
This slide depicts how our firm provide logistics services to our clients and
assist them in customs clearing process.
Shipper’s Warehouses
A B C
Our Warehouses
Export Customs
Clearance
Loading
Ports/ Airports
Destination
ports/ airports
Import
Customs Clearance
Distributer’s
Warehouses

25. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Commercial Invoice Bill of Landing
ATA CarnetArrival notice
o Customs and Border Protection officers
determine if imported items are admissible.
Contains detailed information about –
– Item quantity and value
– Name, location of seller merchandise
– Country of origin
o Document issued by carrier to goods shipper,
signed by vessel owner
o Crucial document that ensures exporters receive
their money and importers receive their
commodities
o Add Text Here
o International custom document issued by national
associations authorized by custom authorities
o Covers nonperishable goods imported temporarily
up to one year
o Add Text Here
o Contains information about quantities of cargo units
entered US
o Amount needed to be paid at pickup time
o Add Text Here
Essential Customs Clearance Documents
25
This slide provides information regarding documents that are required for custom clearance.

26. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Freight Forwarding Process
We provide global logistic solutions to our clients. As a fright forwarder we assist in handling the client’s goods transportation.
26
Order Initiated
Terms of Sales
Agreed Upon
Ready Date Agreed
Manufacturing Occurs
Shipment Ready for Export
Shipment Ready for Export
Freight forwarder arrange booking
with carrier(transportation)
1
7
6
12
5
11
410
3
9
2
8
Cargo Loaded
on Carrier
Custom broker submits
documents for customs
clearance
Arrival in destination country
and customer broker notified
Final delivery
Cleared shipment with
paid taxes and duties
*Step9to12happensfast,and
sequencecanbevaried

27. Location Process Activities Arrival Precision
Pickup
Discrepancy Alert
No. of Incidents
Late Delivery
Alert
Filling Rate Stock Accuracy
Location A
Collect at
Suppliers
Location B X Dock
Receiving
Dispatch
Location C
Logistics Centre/
HUB
Receiving
Storage
Dispatch
Location D
Delivery at The
Customer
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Essential Activities for Freight Delivery
This slide provides information about how we track our performance in context to goods transportation.
27

28. 06. Event Traffic Management
o Daily Inspection Sheet for Traffic Handling
o Event Traffic Management Plan
Choosing Appropriate
Event Package07.
08.
How to Handle
Unexpected Issues ?
o Event Contingency Plan
o Emergency Preparedness to Mitigate Risk
o Emergency Action Plan
05. Asset Tracking
o Application of Asset Tracking System
o Software Selection for Asset Tracking Systems
o Types of Asset Tracking Software We Use
02. Upcoming Event
o Brief Description About Event
o Selecting Suitable Venue for Event
o Selection Criteria for Vendor
03. Venue Logistics
o Equipment Portfolio for Various
Events Organized
o Equipment Maintenance Schedule
04. Delivery Management
o Goods Transportation and Customs
Clearance Process
o Essential Customs Clearance Documents
o Freight Forwarding Process
o Essential Activities for Freight Delivery
01. Introduction
o Who We Are
o Our Firm’s Mission, Vision and Values
o Key Members of Our Firm
o What Services We Offer?
o Service Spectrum of Events We Cater
o Various Event Themes We Cater
o Key Partners We Work with
o Our Successful Major Projects
09. Event Timeline
o Event Runsheet
o Before Event
o Day of Event
o After Event
Dashboard – Handling
Shipment Worldwide10.
Table of Contents
28

29. Application of Asset Tracking System
This slide provides information about why asset tracking system is important for firm. Cart management, service and maintenance management, employee and volunteer
management, and document management are some of the key features of asset tracking system.
29
o Big events require checkouts for
multiple items, track equipment
purchases and rentals
o Add Text Here
o Employee management for
easy delegation of
employee/ volunteer
o Add Text Here
o Track vendors for
procurement
o Track equipment
maintenance record
o Add Text Here
o Asset maintains is beneficial
as it saves time and money
o Easy tracking of assets that
are unavailable, under
maintenance
o Add Text Here
Managing
Cart
Handling Employee
& Volunteer
o Print labels/ name tags for
quick checkouts
o Add Text Here
Managing
Document
Asset Maintenance
& Service
Vendor
Management
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.

30. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Software Selection for Asset Tracking Systems (1/2)
The firm will upgrade its ineffective sales management system. This slide provides information regarding various software with essential features from different vendors that
will help firm in choosing the suitable system.
30
Features Software1 Software 2 Software 3 Software 4 Software 5
Cart Management
Document Management
Vendor Management
Employee & Volunteer
Management
Event Equipment Management
Add text here
Cost $25000 $20000 $27000 $35000 $40000

31. Software Selection for Asset Tracking Systems (2/2)
The firm will upgrade its ineffective sales management system. This slide will help firm in choosing the suitable system by analyzing them on several parameters.
31
Functionality Ease of Use
Value for
Money
Customer
Support
Maintenance
Service
Cost Comments
Software 1 $25000 Add text here
Software 2 $20000 Add text here
Software 3 $27000 Add text here
Software 4 $35000 Add text here
Software
This slide is 100% editable. Adapt it to your needs and capture your audience's attention.

32. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Types of Asset Tracking Software We Use
This slide tells about various asset tracking system software available in the market. Each asset tracking software has their own salient features such as event equipment management and
tracking, purchase order fulfillment, etc.
32
o Manage Event Equipment
o Add Text Here
o Add Text Here
o Add Text Here
o Cost - $1500 per user
EZOfficeInventory
o Inventory management
platform
o Purchase orders fulfilment
o Add Text Here
o Add Text Here
o Cost - $1250 per user
Stitch Labs
o Real-time inventory
management
o Event equipment tracking
o Add text here
o Add text here
o Cost – 1750 per user
NetSuite

33. 06. Event Traffic Management
o Daily Inspection Sheet for Traffic Handling
o Event Traffic Management Plan
Choosing Appropriate
Event Package07.
08.
How to Handle
Unexpected Issues ?
o Event Contingency Plan
o Emergency Preparedness to Mitigate Risk
o Emergency Action Plan
05. Asset Tracking
o Application of Asset Tracking System
o Software Selection for Asset Tracking Systems
o Types of Asset Tracking Software We Use
02. Upcoming Event
o Brief Description About Event
o Selecting Suitable Venue for Event
o Selection Criteria for Vendor
03. Venue Logistics
o Equipment Portfolio for Various
Events Organized
o Equipment Maintenance Schedule
04. Delivery Management
o Goods Transportation and Customs
Clearance Process
o Essential Customs Clearance Documents
o Freight Forwarding Process
o Essential Activities for Freight Delivery
01. Introduction
o Who We Are
o Our Firm’s Mission, Vision and Values
o Key Members of Our Firm
o What Services We Offer?
o Service Spectrum of Events We Cater
o Various Event Themes We Cater
o Key Partners We Work with
o Our Successful Major Projects
09. Event Timeline
o Event Runsheet
o Before Event
o Day of Event
o After Event
Dashboard – Handling
Shipment Worldwide10.
Table of Contents
33

34. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Daily Inspection Sheet for Traffic Handling
This slide includes inspection sheet which will be dully filled by our event team on daily basis in order to handle traffic during event duration.
34
Inspection Time Activities Status
Prior to commence Inspection
Appropriate positioning and mounting of Signs &
devices
o Satisfactory
o Repairs/modifications required
Signs & devices clearly visible
o Satisfactory
o Repairs/modifications required
Day time inspection during work hours
Traffic controllers altered and functioning
appropriately
o Satisfactory
o Repairs/modifications required
Repair and modifications completed
o Yes
o No
Nighttime inspection after working hours
Arrow boards functioning properly
o Satisfactory
o Repairs/modifications required
Add text here
o Satisfactory
o Repairs/modifications required
Closing inspection
Signage, cones removed
o Satisfactory
o Repairs/modifications required
Removal of pedestrian containment fencing
o Satisfactory
o Repairs/modifications required

35. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Event Traffic Management Plan
Our firm will handle traffic during event and will take care of various risks associated with it. It depicts the risk likelihood and impact associated to it.
35
Likelihood Insignificant 1 Minor 2 Moderate 3 Major 4 Catastrophic 5
A (almost certain) M H H E E
B (Likely) L M H E E
C (Moderate) L M H E E
D (Unlikely) L L M H E
E (Rare) L L M H H
Consequences
Required Treatment
o Risk is unacceptable so that event cannot proceed until risk reduction
o Standard traffic control and event practices
o Approved management procedures and traffic control practices
o High priority risk
o Roadwork traffic manager will review risk assessment and approve treatment
High RiskH
Residual Risk Rating
Extreme Risk
Moderate RiskM
Low RiskL
E

36. Event Traffic Management Plan contd….
Our firm will handle traffic during event and will take care of various risks associated with it.
36
Item Risk Event Consequences
Pre-treatment Risk
Risk Response
Residual Risk
L C Rating L C Rating
1
Dismantling of traffic management
due to
poor visibility
Injury to event personnel C 3 H
o Shadow vehicles with flashing
lights protecting personnel
o Personnel to wear visibility
vests
o Add text here
E 3 M
2
Road users misreading traffic
management destroying signs and
devices
Injury to event personnel,
participants and/or
road users
D 3 M
o Regular inspection by traffic
supervisor
o Add text here
o Add text here
E 3 M
3 No provision for detour route
Congestion and damage to LG
reputation
D 3 M
o Low speed roads at location
o Add text here
o Add text here
E 3 M
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37. 06. Event Traffic Management
o Daily Inspection Sheet for Traffic Handling
o Event Traffic Management Plan
Choosing Appropriate
Event Package07.
08.
How to Handle
Unexpected Issues ?
o Event Contingency Plan
o Emergency Preparedness to Mitigate Risk
o Emergency Action Plan
05. Asset Tracking
o Application of Asset Tracking System
o Software Selection for Asset Tracking Systems
o Types of Asset Tracking Software We Use
02. Upcoming Event
o Brief Description About Event
o Selecting Suitable Venue for Event
o Selection Criteria for Vendor
03. Venue Logistics
o Equipment Portfolio for Various
Events Organized
o Equipment Maintenance Schedule
04. Delivery Management
o Goods Transportation and Customs
Clearance Process
o Essential Customs Clearance Documents
o Freight Forwarding Process
o Essential Activities for Freight Delivery
01. Introduction
o Who We Are
o Our Firm’s Mission, Vision and Values
o Key Members of Our Firm
o What Services We Offer?
o Service Spectrum of Events We Cater
o Various Event Themes We Cater
o Key Partners We Work with
o Our Successful Major Projects
09. Event Timeline
o Event Runsheet
o Before Event
o Day of Event
o After Event
Dashboard – Handling
Shipment Worldwide10.
Table of Contents
37

38. Full Event Planning
Choosing Appropriate Event Package (1/2)
The purpose of this slide is to provide information regarding the pricing package that firm will charge in context to service package the client will take.
38
Number of guests Up to 150 guests More than 150 guests Up to 150 guests More than 150 guests
Services
Free Consultation Yes Yes Yes Yes
Free meet up x2 x2 Yes Yes
Free venue and vendor tour At cost At cost Yes Yes
Menu tasting At cost At cost At cost At cost
Vendor discounts Yes Yes
Customized event planning timeline Yes Yes
Vendor, budget and payment management Yes Yes
Event rundown creation Yes Yes Yes Yes
Event rehearsal Yes Yes Yes Yes
Staffing
On the day event director 1
On the day event manager 1 2 1 3
On the day event coordinators 4 6 5 8
Pricing $5000 $12000 $25000 $50000
On the Day Coordination
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39. Choosing Appropriate Event Package (2/2)
The purpose of this slide is to provide information regarding the pricing package that firm will charge in context to service package the client will take.
39
Packages
Services One-Day Coordination Two-Day Coordination
Design Consultation
& Planning
The All-inclusive Total Package
Free consultation Yes Yes Yes Yes
Timeline development Yes Yes Yes
Vendor confirmation Yes Yes Yes
Rehearsal direction Yes Yes Yes
Ceremony setup Yes Yes Yes
Event coordination Yes Yes Yes
Event breakdown Yes Yes Yes
Event management Yes Yes Yes
Event design and styling Yes Yes
Unlimited décor rental Yes
Floor plan creation Yes Yes
Presence at vendor meetings Yes
Out of town lodging Yes
RSVP management Yes
Unlimited meetings Yes
Pricing $5000 $12000 $25000 $50000
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40. 06. Event Traffic Management
o Daily Inspection Sheet for Traffic Handling
o Event Traffic Management Plan
Choosing Appropriate
Event Package07.
08.
How to Handle
Unexpected Issues ?
o Event Contingency Plan
o Emergency Preparedness to Mitigate Risk
o Emergency Action Plan
05. Asset Tracking
o Application of Asset Tracking System
o Software Selection for Asset Tracking Systems
o Types of Asset Tracking Software We Use
02. Upcoming Event
o Brief Description About Event
o Selecting Suitable Venue for Event
o Selection Criteria for Vendor
03. Venue Logistics
o Equipment Portfolio for Various
Events Organized
o Equipment Maintenance Schedule
04. Delivery Management
o Goods Transportation and Customs
Clearance Process
o Essential Customs Clearance Documents
o Freight Forwarding Process
o Essential Activities for Freight Delivery
01. Introduction
o Who We Are
o Our Firm’s Mission, Vision and Values
o Key Members of Our Firm
o What Services We Offer?
o Service Spectrum of Events We Cater
o Various Event Themes We Cater
o Key Partners We Work with
o Our Successful Major Projects
09. Event Timeline
o Event Runsheet
o Before Event
o Day of Event
o After Event
Dashboard – Handling
Shipment Worldwide10.
Table of Contents
40

41. Event Contingency Plan
This slide serves the purpose of listing down all the possible troubles that can occur during event and should be taken care.
41
Sound system failure
Faulty equipment, missing components, faulty
electrical connections
Backup sound system Add Text Here
Accidents and injuries Injuries to staff, spectators or participants, etc.
Accessibility to first aid and qualified medical
personnel throughout event
Add Text Here
VIP’s not arriving on time Might cancel appearance at last moment
Instruct staff to continue event
without delay
Identify other person/ guests to
step in
Add Text Here
Inclement weather Affecting outdoor events Relocate activities to sheltered areas Add Text Here
Add Text Here Add Text Here Add Text Here Add Text Here
Add Text Here Add Text Here Add Text Here Add Text Here
Problem Cause Contingency Plan Contingency Plan
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42. Emergency Preparedness to Mitigate Risk
This slide provides information about how our firm is capable in handling any emergency that arises during event.
42
Event Population Participants
& Attendees
Staffed & Licensed
Ambulance
Licensed
Physician
On-site
Treatment Facility
25,000 – 50,000 2 1 Yes
50,000 – 100,000 4 5 Yes
More than 100,000 8 10 Yes
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43. Emergency Action Plan
This slide displays the action plan that our firm will use during the time of emergency. This sheet will keep track of all the emergency situations that occur during event with the emergency action taken, responsible
person to be notified.
43
Problem Evaluation
Emergency
Action
Required Equipment
Whom
to Notify
Data
in Records
Grandstand Collapse
Number of people on
stands(approx.)
Halt Event Medical Equipment
On Site Personnel -
o Sponsor
o Fire
Name and Other Details
of Injured
Accident Number of Casualties Corden of Areas Ambulances Litter Offsite
Where Injured are
Transported
Add Text Here Add Text Here
Activate emergency on site
services -
o Triage Area
o Designate Roads
o Contact Hospitals
Etraction Equipment Add Text Here Damage
Add Text Here Add Text Here Add Text Here Communication Add Text Here Log
Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here
Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here Add Text Here
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44. 06. Event Traffic Management
o Daily Inspection Sheet for Traffic Handling
o Event Traffic Management Plan
Choosing Appropriate
Event Package07.
08.
How to Handle
Unexpected Issues ?
o Event Contingency Plan
o Emergency Preparedness to Mitigate Risk
o Emergency Action Plan
05. Asset Tracking
o Application of Asset Tracking System
o Software Selection for Asset Tracking Systems
o Types of Asset Tracking Software We Use
02. Upcoming Event
o Brief Description About Event
o Selecting Suitable Venue for Event
o Selection Criteria for Vendor
03. Venue Logistics
o Equipment Portfolio for Various
Events Organized
o Equipment Maintenance Schedule
04. Delivery Management
o Goods Transportation and Customs
Clearance Process
o Essential Customs Clearance Documents
o Freight Forwarding Process
o Essential Activities for Freight Delivery
01. Introduction
o Who We Are
o Our Firm’s Mission, Vision and Values
o Key Members of Our Firm
o What Services We Offer?
o Service Spectrum of Events We Cater
o Various Event Themes We Cater
o Key Partners We Work with
o Our Successful Major Projects
09. Event Timeline
o Event Runsheet
o Before Event
o Day of Event
o After Event
Dashboard – Handling
Shipment Worldwide10.
Table of Contents
44

45. Event Runsheet – Venue Work Order Management
This slide provides information about activities that are performed during event with the date, time and person responsible with location of the action taken.
45
Start
Time
Finish
Time
Action
Type
Action
Responsible
Person
Location
22 April 7:00 AM 7:15 AM BI
Event Coordinator to refer to Event Manager to discuss day
activities
Event Coordinator Office
22 April 9:00 AM 5:00 PM BI Rental firm arrive on site for marquee installation
Event Coordinator,
Rental Firm
Venue
23 April 7:00 AM 8:00 AM BI
Seating plan is confirmed based on latest RSVP list -
reserved seating for VIPs by Event Coordinator.
Provide updated copies to staff as required
Event Coordinator Office
24 April 12:00 PM 3:00 PM BI
Event assistant to print final name tags, reserved finalist,
VIP seating and general reserved stickers
Event Assistant Office
24April 8:15 AM 8:30 AM BI Final venue checking by event coordinator Event Coordinator Venue
24 April 10:15 AM 10:30 AM BI Event ready All staff Venue
26 April 8:45 PM 8:55 PM BO AV firm to initiate packing up and bump out Event Coordinator Venue
26 April 9:30 PM 10:15 PM BO Event ends All staff Venue
26 April 8:00 AM 4:00 PM BO Rental firm on site to bump out equipment Rental Firm Venue
Date
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46. Event Timeline – Before Event (Two – Four Months)
This slide depicts the key activities which will take place two to four months prior to event.
46
S.No. Activities Status
1.
Identify the purpose of your community event. Involve the community, listen and understand what the community envisions for their
neighborhood or community
2. Establish a planning committee or team
3. Determine a budget. Decide on what your event will include (i.e. community tables, entertainment, speakers)
4. Conduct site visits and/or assessments and book a venue
5. Draw up a site plan and identify any equipment needs (if applicable)
6. Develop a publicity/promotion strategy (newspapers, online calendars, etc.)
7. Design outreach materials and publicity (flyers, invitations, press releases, calendar announcements)
8. Conduct strategic outreach (volunteers, speakers, partners, music, entertainment)
9. Add Text Here
10. Add Text Here
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47. Event Timeline – Before Event (One – Two Months )
This slide depicts the key activities which will take place one to two months prior to event.
47
S.No. Activities Status
1. Print and Send Out Invitations
2. Press Releases AND Announcements
3. Program Agenda Development
4. Website Update Regarding Event Information
5. Rental equipment such as tables, chairs are booked
6. Professional services such photography, transportation, childcare, are coordinated
7. Add Text Here
8. Add Text Here
9. Add Text Here
10. Add Text Here
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48. Event Timeline – Before Event (One – Two Weeks )
This slide depicts the key activities which will take place one to two weeks prior to event.
48
S.No. Activities Status
1. Press Release Updated
2. Event Agenda and Program Printed
3. Necessary equipment are transported to event site
4. Add Text Here
5. Add Text Here
6. Add Text Here
7. Add Text Here
8. Add Text Here
9. Add Text Here
10. Add Text Here
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49. Event Timeline – Day of Event
This slide depicts the key activities which will take place during the day of event.
49
S.No. Activities Status
1. Early arrival at event site for setup
2. Document the activities at your event (photos, video, audio recording)
3. Participants Welcoming
4. Add Text Here
5. Add Text Here
6. Add Text Here
7. Add Text Here
8. Add Text Here
9. Add Text Here
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50. Event Timeline – After Event
This slide depicts the key activities which will take place after the successful commencement of event.
50
This slide depicts the key activities which will take place during the day of event.
S.No. Activities Status
1. Debrief with your volunteers and planning committee
2. Review Feedback Forms (if Applicable)
3. Report Back to Participants
4. Update your website and other social media outlets (if applicable)
5. Add Text Here
6. Add Text Here
7. Add Text Here
8. Add Text Here
9. Add Text Here
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51. 06. Event Traffic Management
o Daily Inspection Sheet for Traffic Handling
o Event Traffic Management Plan
Choosing Appropriate
Event Package07.
08.
How to Handle
Unexpected Issues ?
o Event Contingency Plan
o Emergency Preparedness to Mitigate Risk
o Emergency Action Plan
05. Asset Tracking
o Application of Asset Tracking System
o Software Selection for Asset Tracking Systems
o Types of Asset Tracking Software We Use
02. Upcoming Event
o Brief Description About Event
o Selecting Suitable Venue for Event
o Selection Criteria for Vendor
03. Venue Logistics
o Equipment Portfolio for Various
Events Organized
o Equipment Maintenance Schedule
04. Delivery Management
o Goods Transportation and Customs
Clearance Process
o Essential Customs Clearance Documents
o Freight Forwarding Process
o Essential Activities for Freight Delivery
01. Introduction
o Who We Are
o Our Firm’s Mission, Vision and Values
o Key Members of Our Firm
o What Services We Offer?
o Service Spectrum of Events We Cater
o Various Event Themes We Cater
o Key Partners We Work with
o Our Successful Major Projects
09. Event Timeline
o Event Runsheet
o Before Event
o Day of Event
o After Event
Dashboard – Handling
Shipment Worldwide10.
Table of Contents
51

52. Dashboard – Handling Shipments Worldwide(1/2)
This slide provides information regarding the dashboard that contains indicators to determine on time shipments, etc.
52
Warehouse Operating Costs
Average Monthly Costs
$296,566
Warehouse Operating Cost Distribution
Order…
Storage
Shipping
Receiving
Other
50%
10%
13%
12%
7%
Perfect Order Rate
90%
95%
100%
Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20
Perfect Order Rate
Total Shipment by Country On-Time Shipments
50
100
150
200
250
Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20
Austria France Germany Switzerland
87%
Within
Time Limit
Within Time Limit 458
Out of Time Limit 67
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.
95.8%
Avg Monthly Rate
92.1%

53. Dashboard - Handling Shipments Worldwide (2/2)
This slide provides information regarding the dashboard that contains indicators to determine on time shipments, etc.
53
Shipped Loads
13,705
Shipped
Delivered Loads
5,749
Delivered
Draft Loads
50
Draft Loads
Submitted Loads
62
Submitted
Cancelled Loads
600
Cancelled
Loads by Destination Date Top 10 Carrier
0
250
500
750
1000
1250
1500
1750
2000
Number of Loads
This graph/chart is linked to excel, and changes automatically based on data. Just left click on it and select “Edit Data”.

54. Icons Slide for Entertainment Logistics Specialist
54

55. Additional
Slides
55

56. 56
About Us
for Entertainment Logistics Specialist
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Target Audience
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Premium Services
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Values Client

57. 57
Our Mission Vision Goal
for Entertainment Logistics Specialist
Our Vision
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Our Mission
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Our values
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58. Weekly Timeline with Task Name
58
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
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59. 30,60,90 Days Plan for Entertainment Logistics Specialist
59
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30
DAYS
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60
DAYS
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90
DAYS
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60. Roadmap For Process Flow
60
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61. Timeline for Entertainment Logistics Specialist
61
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2016
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2018
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2020
2017
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2019
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62. 62
Thank You
For Watching!
Address
# street number, city, state
Contact Number
0123456789
Email Address
emailaddress123@gmail.com