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1. Sports Day Meet
Event Proposal
Delivered on – (Submission_Date)
Submitted by – (User _Assigned)
Project proposal – (Proposal_Name)
Client – (Client_Name)

2. Cover Letter for Sports Day Meet Event Services
Thank you for reaching out to us for the students' event services need. We have identified that
(Client_Name) is facing issues in organizing sports day event for students in the institution.
We are providing dedicated services in the planning and managing of student events and giving
additional support in every way possible.
We are confident that by our experience, your institution will be able to achieve the goals as
mentioned below –
Dear (Client_Name),
Sincerely,
(Company_Name)
We will prepare the initial design of the project that will highlight the activities involved in
organizing the student event.
Feel free to contact us in case of any issue.
Organize a sports day event in school premises.
Provide special coordinators to manage the event successfully.
Conducting indoor and outdoor sports games and distributing prizes to winning team.
Arranging sports equipment and other facilities so that the event runs smoothly.
Add text here.
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3. CONTENTS
Project Context and Objectives
01
▪ Why Us
▪ About Us
▪ Our Services
▪ Our Team
Company Overview
04
▪ Client Testimonials
▪ Case Study
Our Past Experience
05
Statement of Work and Contract
06
Next Steps
0703
▪ Budget for Sports Day Event
Your Investment
Our Process
02
▪ Plan of Action
▪ Detailed Plan
▪ Multiple Activities for Sports meet.
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4. This slide is 100% editable. Adapt it to your needs and capture your audience's attention.
Project Context and Objectives

5. Project Context and Objectives for Sports Day Meet Event Services
Project Context
We have identified that (client_name) is facing difficulty in organizing sports day
event for the overall holistic development of the students in the institution.
The institution is also facing difficulty in managing the event within the limited
budget framework.
Project Objective
▪ We will organize multi-sport event activities that include team games, races, and
other sports-related activities for students.
▪ We will be providing special coordinators that will be responsible for managing the
various aspects of preparing an event. From tables, chairs to other sports
equipment, our coordinators will make sure that everything runs smoothly.
▪ We will be organizing a prize giving ceremony for winners at the end of day. We
will be rewarding cups, medals, and certificates to students.
▪ Add text here
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Our Process
▪ Plan of Action
▪ Detailed Plan
▪ Multiple Activities for Sports meet.

7. Plan of Action for Sports Day Meet Event Services
Assess Needs And
Interests
Choose The Date
And Time
Decide The Theme
And Location
Develop A
Timeline
Run The
Event
▪ Determine the goals of
the event.
▪ Assess number of students
involved in the sports meet.
▪ Add text here.
▪ Set a date and time of
the tournament.
▪ Send out invites to guest of
honours and parents.
▪ Add text here.
▪ Consider a location to
organize the event.
▪ Determine seating
arrangements and other
sports equipment for
the event.
▪ Add text here.
▪ Determine the multiple
activities which needs to be
carry out during the event.
▪ Assign each task to the
designated coordinator.
▪ Create a guest list for
the event.
▪ Add text here.
▪ Execute the event.
▪ Arrange prize
distribution ceremony.
▪ Add text here.
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8. Detail Plan for Sports Day Meet Event Services
The event will be organized in the school playground and the founder
of the school will be the chief guest.
The duration of the entire event will be 5 hours which includes a 1-
hour interval between two slots.
Sports facilitators will be available to guide the parents for car parking,
arranging refreshments, and conducting prize distribution.
Add Text Here
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Multiple sports equipment will be provided to make sure everything
runs smoothly.
Different sports activities will be organized for primary, secondary and
higher-grade students.
The winning teams will be awarded cups, medals, and prizes at the
end of the day.
01
02
03
04
05
06
07
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9. Tug Of
War
Relay
Race
Dodgeball
Game
Multiple Sports Activities for Sports Day Meet Event Services
3-legged Race
Sack Race
Balloon Stomp
Mums and
Dads 3-legged Race
Lemon & Spoon Race
Back Race
Bucket Game
Bicycle
Race
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Your Investment
▪ Budget for Sports Day Event

11. Budget for Sports Day Meet Event Services
Service Subtotal
Venue fee $3000
Event Coordinators ($100/person) [100*20] $2000
Catering ($30/per plate) [100*30] $3000
Sports Equipment $500
Medals and Prizes $200
Audio visual equipment $800
Subtotal $XXX
Discount $XX
Total $XXXX
Total
Budget for the
Event…
$ 20,000$ 20,000
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Company Overview
▪ Why Us
▪ About Us
▪ Our Services
▪ Our Team

13. Why Us for Sports Day Meet Event Services
Our (Client_Name) requires student event services in organizing extra-curricular sports
activities that allow students an opportunity to develop physical skills and exhibit non –
academic abilities.
We will offer extracurricular and co-curricular programs, events, and activities that will
focus on entertainment, active learning, and social engagement among students.
Strengths that will add to your firm
We are experts in delivering goal-based, successful special events tailored with clients’ prospective needs.
We have the skills, background and knowledge to successfully and profitably manage the events.
We create a unique and effective partnership with our clients while aiming for a profitable, larger and successful event.
Our trained and skilled event planners have the expertise to make the event more remarkable at the best possible rates.
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Goal-based Skills
Trained Planners
Effective
Partnership
13

14. Core Values
About Us for Sports Day Meet Event Services
14
Founded in 2005,
Client Satisfaction
Valued Teamwork
Add Text Here
Core Values
we are an event management company dedicated in providing high
profile special events to the local community. We strive to provide
quality event services that fulfils the clients’ requirement.
To be the leading event management company by meeting and
exceeding the expectations of our clients through innovative ideas
and the delivery of excellent service.
Our
VISION
To deliver best event services according to clients’ desire and budget
and execute in the best possible manner.
Our
MISSIONThis slide is 100% editable. Adapt it to your needs and capture your audience's attention.

15. Our Services
Academic Events Non - Academic Events
We intend to offer a variety of events which are categorized as…
Quiz Event
Creative writing event
Exhibition
Science fair event
Knowledge base event
Art Event
Student conferences
Add text here
Sports Event
Annual Day Celebration Event
Music Event
Fancy Dress Competition
Festival Celebration
School Fest
Talent Show
Plantation Activities
International Days Celebration
Add text here
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16. Our
Team
Add Text Here
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Daniella Gatewood
Senior Event Manager
Nina Ewell
Event & Administrative Assistant
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Rebekah Marshall
Event director
Sports Day Meet
Event Services(1/2)
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17. Our
Team
Add Text Here
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Michael Morgan
Event Planner
Sara Bennett
Event & Administrative Assistant
Add Text Here
Add Text Here
Add Text Here
Sports Day Meet
Event Services(2/2)
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Our Past Experience
▪ Client Testimonials
▪ Case Study

19. Client
Testimonial Edward Spencer, Designation
Company Name
Add Text Here
Add Text Here
Gloria Hooper, Designation
Company Name
“
“
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Sports Day Meet
Event Services(1/2)

20. Client
Testimonial
Ben Watts, Company Name
Add Text Here
Add Text Here
Isabella Owen, Company Name
Dexter Turner, Company Name
Add Text Here
“
“
“
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Sports Day Meet
Event Services(2/2)

21. Case
Study
Case Student for Event Services
We designed the school auditorium with the CPD Program that includes
different methodologies towards learning Science skills.
We also arranged Audio Visual Equipment to make the event more effective.
Proposed Solution:
ABC institution conducted an educational event on the
“Learning Sciences Skills” for the students within the age group: 12- 15 years.
Project Problem:
(Company_Name) has done a remarkable job by hosting our events. It was amazing to work with such dedicated professionals who does
everything with such short timeframe. The event was a huge success!
Thank you for all for your support. - Joseph Fletcher (ABC Institution)
“
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Statement of Work and Contract

23. Contract
Statement of Work and Contract for Sports Day Meet Event Services
Services Rendered
▪ 3-week opportunity to review our work and provide feedback
▪ Not liable to the company and third party for damages
Cooperation
▪ We agree to put our best efforts. In return, we expect your
cooperation in providing the required information related to events.
Terms of payment
▪ Fifty percent of initial fees at the point of contract signing and it will act as a deposit
▪ Remaining 50% must be submitted after project completion
Plans Cancellation
▪ Right modify, reject, cancel or stop at any point processes but are
imbibed to reimburse us all costs and expenses
Confidentiality ▪ All efforts to preserve the confidentiality of information
Terms and Termination
▪ This agreement should commence from (date) and shall continue till
termination by either party by not less than 60 days notice given in writing.
Date: {Date_Submitted}
Between “Us", {Company_Name}, and “You", {Client_Name}
Location & Cost: You {client_name}, located at {client_address} are hiring {company_name} located at (address) to organize student events for the estimated total cost of $XXXX
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Next Steps …

25. Next Steps for Sports Day Meet Event Services
It is requested to read the contract to get an understanding of the details
involved in working with us. Everything should be fair, transparent and
easily understandable at the beginning to lay a solid foundation for better
work relationships.
We firmly believe in clarifying things and sorting out the issues to find the
most suitable way to work together.
Discuss the desired changes
Accept the proposal
Sign and finalize the proposal
Submit an initial payment of 50% of the total fee of project
Once we get the notification of your proposal acceptance, we will send you
the separate copy of the signed contract for your record
Add text here
Client Contact
(First)
User Assigned (User Title) Client Contact
(last)
Client Name
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26. Contact Add text here
E-Mail Address Add text here
Address Add text here
Contact Us
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27. Sports Day Meet Event Services Icons Slide
27

28. Additional Slides
28

29. About Us for Sports Day Meet Event Proposal
29
Values of client
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Our Company
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Premium services
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30. Vision and Mission for Sports Day Meet Event Proposal
30
Vision
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capture your audience's attention.
Mission
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capture your audience's attention.
Goal
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capture your audience's attention.

31. 30 60 90 Days Plan for Sports Day Meet Event Proposal
31
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30DAYS
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60DAYS
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90DAYS

32. Timeline for Sports Day Meet Event Proposal
32
Start End
2016
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2017
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2018
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2019
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2020
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33. Roadmap For Process Flow for Sports Day Meet Event Proposal
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