1. September 2013-June 2014 EDF Renewable Energy
Title: Sr. Administrative Assistant San Diego, CA 92128
Duties Included:
 Basic Clerical: Answered phones, filed, routed customer inquiries to the appropriate Division or individual, data entry, mail
distribution, supply ordering/tracking, record keeping and file maintenance, word processing, spreadsheets, power point
presentations, records retention and destruction, equipment repair scheduling and maintenance, meeting attendance tracking, etc.
 Advanced Clerical: Acted as partner to Vice President (VP), provided administrative/business support, while ensuring highest caliber
of professionalism, tact, and diplomacy in all interactions/projecting the proper image of VP and company; acted on behalf of VP in
establishing/maintaining working relationships with internal and external staff/clients, while also providing administrative/ business
support to those external staff/clients
 Managed calendaring to avoid meeting conflicts, coordinated/scheduled meetings/visits; catering/admin support for meetings/visits
 Managed and distributed highly sensitive and confidential information with corporate and departmental impact while maintaining
confidentiality and remaining professional in all interactions
 Coordinated completion of projects assigned to VP; prepared/coordinated activities/reports for VP; performed high level admin
duties: project coordination, presentation assistance, responding to difficult/complex phone inquiries/emails, while efficiently
handling daily tasks
 Determined urgency of matters requiring VP’s immediate attention; appropriate handling of confidential information when VP was
unavailable; used combination of research, analysis, experience, and judgment to make decisions regarding difficult/complex matters
 Composed, reviewed, and edited official correspondence on company letterhead, word documents, spread sheets, power point
presentations, and visio charts for distribution/presentation; supported presentations of official correspondence
 Proficient in preparing well researched documents for distribution, utilizing correct grammar, spelling, and punctuation; dat a
gathering/analysis; archiving and maintaining files/reports for immediate and future use; reviewing files for completeness and accuracy
 Coordinated travel arrangements via AmEx; created, tracked, and maintained expense reports via Concur; maintained and tracked
corporate credit card expenses; reconciled credit card charges; prepared and tracked invoices for various services
 Created, tracked, and managed Purchase Requisitions/Purchase Orders for Vendor services in SAP
 Reviewed and processed incoming and outgoing mail including FedEx, USPS, and UPS
 Managed, prepared, planned, organized, and completed all tasks assigned in a timely and efficient manner; mutli-tasked/prioritized
 Thorough knowledge of company policies, procedure use/adherence, and personnel across the station
 Customer service inquires via telephone, office, and email; follow through on inquires/requests within appropriate time frames