1. 1. COMPUTER APPLICATIONS / SYSTEMS
 Microsoft Word, Excel, PowerPoint, Outlook
 Internet Tools
 Xerox Systems (GMSS, IProcurement, AP Accounts Payable, TALX (Unemployment), WEB ID Badge, Novell Identity Manager,
Cellular Phone Buster (utilized twice a day.), LYNC
 Highmark Systems – SharePoint (Xerox Document Repository), LYNC, SARA
 Ability to learn – Ultipro, FEPS
 Various office equipment (Printer, Fax, Copier)
2. GENERAL OFFICE DUTIES
 Welcomes on-site visitors; determines nature of business; directs and/or answers questions appropriately.
 Serves as a resource for department and the public on department on policy and procedures.
 Enters data into appropriate databases.
 Coordinates, oversees, communicates, and performs, as necessary, all administrative office operational duties
including senior level administrative work for the Site Director, Operation Managers, and Recruiting Coordinators.
 Operates multiple telephone system and answers incoming telephone calls; determines purpose of callers and
forwards calls to appropriate personnel or department.
 Answers questions about department and provides callers with address, directions, and other information.
 Types, composes and prints fax cover sheets, memos, correspondence, reports, fliers, signs, and other documents.
 Organizes mailings and other forms of communication and publicity. Develops publicity materials for department.
 Print out hard copies of presentations, agendas, and important documents.
 Develops publicity materials for department.
 Receives and maintains office supplies.
 Orders, maintains, and distributes office supplies.
 Troubleshoots office equipment problems.
 Performs clerical duties as needed, such as filing, photocopying, collating, and sorting department mail and
material.
 Maintains files, such as personnel files, absence reports/medical documents, and other employment records, for
the department.
 Confirm appointments, schedules, reservations, etc.
 Coordinates special events and projects, utilizing organizational skills in the development, production, and
completion of special department events.
 Manage and coordinate office luncheons and gifting per occasions/events.
 Processes key, equipment, and service requests. Liaison with building management and maintenance.
 Prepares and processes travel reimbursements.
 Coordinates travel itinerary as needed.
 Monitors and tracks general fund, lottery, concurrent enrollment, and foundation accounts.
 Runs errands.
 Familiar with local businesses to attain cost savings for events and information
 Performs other duties as assigned.
Essential Duties and Responsibilities