1. MARILU S. DAUM
P.O. Box 9842, Newport Beach, CA 92658
Tel: 949-280-1932
Email: msdaum@cox.net
EXECUTIVE/ADMINISTRATIVE ASSISTANT
Highly skilled Executive/Administrative Assistant with extensive experience in the private sector, corporate and public education with excellent
organizational, human relations, time management, computer, technical and bilingual skills.
KEY QUALIFICATIONS:
- Executive-level administrative support experience - Highly organized, detailed oriented and resourceful
- Positive team player with effective work relations - Value and respect human and multicultural diversity
- Strong commitment to personalized customer service - Dependable, flexible, self-motivated with own initiative
- Enjoy fast paced environment and challenging projects - Able to perform multiple, complex tasks independently
- Exercise sound judgment, discretion and confidentiality - Proficient: Outlook, Word, Excel, Access, PowerPoint, Social Media
WORK EXPERIENCE:
05/2015-PRESENT UNIVERSITY OF CALIFORNIA, IRVINE, CA ADMINISTRATIVE ASSISTANT- SOCIAL SCIENCES RESEARCH CENTERS
Administrative Support: Provide administrative support to center administrator, directors, faculty, guest speakers and
visitors; advise visitors on travel policies and procedures; work with various campus departments to advertise events on
multiple outlets; process interdepartmental recharges, fund transfers and service requests for interdepartmental events.
Event Coordination Support: Coordinate conferences, lectures, seminars, training and workshops for ten research centers;
prepare event announcements and advertisements; reserve facilities and rooms; order necessary catering; prepare and
process travel expenses, entertainment reimbursements, honoraria, purchase orders, disbursement vouchers and other
financial transactions utilizing the Kuali Financial System for directors, staff, guest speakers and visitors; post and update
website pages and social media outlets; set-up equipment for guest speakers and visitors; respond to inquiries regarding
events by e-mail and postings; process foreign guest/visitor travel documentation and academic appointments; maintain
paper and electronic filing systems; generate and maintain centers mailing distribution lists; update bulletin boards, post
notices and announcements; complete special projects for staff, faculty, graduate students and directors as needed.
05/2013-05/2015 UNIVERSITY OF CALIFORNIA, IRVINE, CA EXECUTIVE ASSISTANT-STEM CELL RESEARCH CENTER (TEMP)
Administrative/Executive Assistant Support: Provided administrative/executive support to Director; scheduled
appointments, faculty meetings, conferences, tours and special events; maintained director, department and tour calendars;
coordinated class schedules, special events and tours; made room reservations, ordered catering, parking, transportation
and signage services; prepared guest speaker bio sketches and itineraries; created, posted and distributed flyers,
announcements and staff directory; prepared procedures manuals; supervised work-study students and approve timesheets.
Administrative/Receptionist Support: Provide administrative/receptionist support to faculty, lab managers, administrative
officers and office staff; screen and direct guests, visitors and vendors to the appropriate office/laboratory/department;
respond to community calls and website inquiries; screen and direct mail, service calls, deliveries and patient calls; update
faculty and staff directories; submit maintenance service requests; analyze, interpret and communicate flow of incoming
information; obtain quotes, prepare travel/expense approvals, purchase and honoraria requests; process PayQuest expense
reimbursements; assist in reconciling department account ledgers and other.
12/1996-06/2012 CAPISTRANO UNIFIED SCHOOL DISTRICT, SAN JUAN CAPISTRANO, CA BILINGUAL STAFF SECRETARY
Executive-Level Administrative and Secretarial Support: Provided secretarial and administrative support to executive-
level administrators; maintained multiple calendars; screened and directed multiple line phone calls, visitors and incoming
correspondence; composed, proofread and responded to e-mails and correspondence; scheduled and made travel
arrangements; completed personnel/purchase requisitions, work orders, travel expenses, reimbursements, consultant
agreements and employee evaluations; prepared graphic presentations, training materials and certificates of
completion/appreciation; designed flyers, brochures, manuals and handbooks; participated in employee job interviews;
recruited additional assignment staff; trained and directed new support staff; provided district receptionist support.
Budget Projections and Expense Monitoring: Projected state and federal funding allocations, electronically distributed
allocations to 57 schools; logged, monitored and reconciled categorical expenditures for department and all schools;
gathered executive level signature approvals for purchase requisitions and revolving cash vouchers from all schools and
departments; prepared, monitored and submitted timesheets and reports; inventoried and monitored office expenses.
Meeting/Event Coordination and Logistics: Coordinated conferences, trainings, workshops, events, education fairs and
seminars in collaboration with other departments and parent groups; prepared agendas, summaries and sent updates;
maintained various mailing lists, submitted facilities/logistic requests and arranged catering services; planned, organized and
coordinated ELD Advisors, teacher, instructional aide, staff and parent meetings; recruited training instructors; ordered,
prepared and created instructional training materials; compiled, maintained and updated records and databases.

2. Marilú S. Daum
Page 2 (Cont)
English/Spanish Translation and Interpretation: Scheduled, assigned and confirmed online special education
interpretation and translation requests; interpreted for special education-student support teams, teacher-parent-student
conferences, student discipline/expulsions, board and parent hearings; provided English/Spanish document and district
board policies translation and oral interpretations for schools, departments, superintendent and board members; translated,
recorded and transmitted district wide messages on behalf of the Superintendent.
Student Testing, Customer Service, Policies and Application of Procedures: Coordinated, administrated initial and
annual student testing; provided/explained testing results and academic placement to parents/secondary students; assisted
with open enrollment and dual immersion programs; identified student priority acceptance per board policy; developed dual
immersion and transitional kindergarten priority enrollment lists; learned, researched, compiled and explained application of
district policies and procedures in English and Spanish to visitors and callers.
Data Analysis, Report Management and Grants: Created queries, compiled, disseminated and prepared internal, state
and federal reports, YTD graphs, charts, tables and student data summaries; analyzed statistical information, verified facts,
sources and produced target reports; maintained control files and records; assisted in the submission of government grants,
program evaluations, state/federal compliance reports and implementation of new guidelines and cost analysis.
04/1988-02/1993 WESTERN BANK MORTGAGE COMPANY, COSTA MESA, CA PUBLISHING COORDINATOR
Promotional Material and Mailing Campaigns: Designed, developed and translated promotional material, newsletters and
loan documents for corporate, branch offices, brokers and correspondents; coordinated promotional mailing campaigns;
prepared training materials for seminars, workshops, conferences and shows.
Executive-Level Administrative and Secretarial Support: Provided administrative and secretarial support to the Senior
Vice President and corporate high-level Executives; maintained multiple department calendars, made travel arrangements,
processed travel reimbursements; screened and directed calls, visitors and correspondence; developed and updated
employee evaluations, manuals and loan program descriptions; updated and electronically distributed daily interest rate
sheets; updated YTD funding goals and targets; updated and registered authorized signatures for government agencies.
Customer Service: Provided personalized customer service support to Spanish speaking customers; maintained customer
service surveys; provided corporate receptionist support; routed mail and deliveries.
10/1987-04/1988 OXYGEN PLUS-PLANT RESEARCH LABORATORIES, CORONA DEL MAR, CA OFFICE ASSISTANT
Secretarial and Administrative Support: Provided administrative and secretarial support to the General Manager;
screened and directed calls, visitors and correspondence; maintained multiple calendars and made travel arrangements;
completed regulatory reports and state registrations; inputted sales report data.
Promotional Material and Mailing Campaigns: Designed and developed promotional coupons, newsletters, flyers,
newspaper ads and brochures; coordinated mailing campaigns; updated retailer, vendor and distributor mailing lists.
EDUCATION AND TRAINING:
COMPLETION DATE ORGANIZATION/LOCATION DESCRIPTION
06/30/2015 Saddleback College, Mission Viejo, CA Business Leadership, Human Resources & Global Business Certificates
03/09/2013 Santiago Canyon Comm. College, Orange, CA Human Resources Series, Certificate
01/29/2011 Santa Ana College, Santa Ana, CA Padres Promotores de la Educación, Workshop
11/29/2010 Capistrano USD, San Juan Capistrano, CA SACS Budget Codes, Workshop
11/13/2010 California State University, Long Beach, CA Educational Policies and Practices, Program
11/09/2010 OC Department of Education, Costa Mesa, CA Interpreter’s Training, Course
09/30/2010 National University, Costa Mesa, CA Interpreting in Special Education Settings, Course
05/22/2010 Capistrano USD, San Juan Capistrano, CA The 10 Commandments of Education, Workshop
06/15/2009 OC Sheriff Dept., San Clemente Police Services The Parent Project, Workshop
04/05/2006 Santa Ana College, Santa Ana, CA Multi-Ethnic Leadership, Institute
06/26/1992 New Horizons Technologies, Santa Ana, CA Desktop Publishing and Computer Application, Classes
11/30/1991 Western Bank Mortgage, Costa Mesa, CA Customer Service and Team Building, Workshops
06/26/1988 Santa Ana & Coastline ROP, Santa Ana, CA Computer, Graphics, Auto CAD, Video/TV Production, Classes
06/28/1985 Costa Mesa USD, Costa Mesa, CA High School, Graduated
05/01/1981 Preparatoria Ensenada, Ensenada, B. C. Mex. Preparatory School, Classes
06/30/1978 Inst. Comercial Esparza, Ensenada, B. C. Mex. Business Secretary, Graduated
06/30/1976 Escuela Tec. Agropecuaria, Ensenada, B.C. Mex. Secondary School, Graduated
VOLUNTEER WORK: BSA-Troop 628, Lake Forest, CA-Court of Honor/Event Coordinator; El Toro High School, Lake Forest, CA-Football Team
Volunteer; Saddleback Church, Lake Forest, CA-Breakout Youth Co-Leader; Grace Community Church, Mission Viejo, CA-Awanas Youth Co-
Leader; Aliso Elementary PTA, Lake Forest, CA-Membership Chairperson, Jog-A-Thon Organizer; BSA-Pack 625, Lake Forest, CA-Den Co-
Leader; Sharks Swim Team, LF Beach and Tennis Club-Team Volunteer; AYSO, Lake Forest, CA-Referee and Team Mom; Mission Hills
Church, Mission Viejo, CA-Sunday School Co-Leader; Park Westminster HOA, Garden Grove, CA-Vice President, Board of Directors.
REFERENCES AVAILABLE UPON REQUEST