1. email: smpokharna5@gmail.com
Phone No.:+917728995500
CEREER OBJECTIVE
To continue my career with an organization that will utilize my management, HR and
administrative skills to benefit mutual growth and success.
Post Graduate with over 4 years 8 month experience in the field of HR/Administration.
PERSONAL DETAILS
Date of Birth: 3ed December,1985 Gender: Female
Place of Birth: Begun (Rajasthan) Nationality: Indian
ACADEMIC QUALIFICATIONS
Qualification College/ University Year CGPA / %
PGDM Pacific Institute of Management and
Technology
2010 65%
M.PHIL M.V. Shramjeevi College, Udaipur 2008 77.80%
M.A. M.L.S.U. Udaipur (RAJ.) 2007 69.50%
XII R.B.S.E 2002 64.50%
COMPUTER SKILL
Post Graduate Diploma in Computer Application(PGDCA)
1) SANDVIK ASIA PVT.LTD, Udaipur.
Period: Aug. 2010 to till date
CEREER SUMMARY
PROFESSIONAL CAREER
Seema Pokharna
Mailing Address: 61, Hina, new ahensapuri
,fatehpura, Udaipur Pin:- 313001 Mob. -
7728995500
Post: 312023(Raj) Mob: 07728995500
2. email: smpokharna5@gmail.com
Phone No.:+917728995500
JOB PROFILE:
EHS & firefighting :
Implement Emergency Response Plan
Implement 5s in Office
EHS Data Reporting
Arranging for firefighting training sessions regularly for employees
Joining Formalities:
Documentation of joining forms, Send intimation about the joiners to the concerned
departments and coordinating with the corporate bank and the new employees.
FRO registration of outside visitors in India like – C forms, Police registration,
verification, Mobile connections etc.
Induction:
Arranging for the Induction of new joiners every week and conducting the Program
with lot of interactive activities.
Mediclaim: I
Inclusion of new joiners into Mediclaim and Personal Accident Insurance, Arranging
of Helpdesk, Maintain the database of employees dependents, Inclusion of
additional dependants and Settlement of claims.
Leave:
Maintaining the Online Leave system. Updations of Comp-off’s, Maternity,
Paternity, and Bereavement Leaves based on the instructions received. Generating
monthly leave report.
GeneralAdmin
Housekeeping staff management (deputation, shift management etc)
Housekeeping material distribution and management
Indenting and cost control of housekeeping material
Cleanliness and hygiene of the facility
To organize meeting/seminars/gatherings/sessions. Organize training programs
Security service
Assisting the security team in providing ID cards, printing stationery material
required for security activities like temp. Id cards, material registers, parking space
upkeep.
Transport Management
3. email: smpokharna5@gmail.com
Phone No.:+917728995500
Negotiation and preparing for agreement with vendors on behalf of company
Coordinating with Travel Agencies for Airlines & Railway bookings, Hotel bookings
& Car arrangements for employees & guest
Preparing reports on utilization of vehicles, cost involved to company and break of
the same; adherence login and control of logouts.
Preparing comparison reports vendor wise, cost wise, service wise and process wise
on transport usage & other reports as required by the management.
Handling escalations on drivers, vendors transport desk, checking constantly on
employee satisfaction levels..
Consolidations of Roasters.
Billing (Checking trip sheets using averages, real distances and other gen. matrix)
Arranging of luxury vehicles on special occasions like client visits, team outings,
personal transport requirements of employees etc and billing connected to the same.
Vendor Management.
Dealing with transport vendors with regard to vehicle requirement, billing
anomalies, clarifications etc
Dealing with vendors for raising purchase and delivery orders.
Negotiation and purchase of stationary, housekeeping materials from various
vendors.
Accommodation management.
Arranging initial accommodation for new joiners from outstation
Arranging initial accommodation for long term onsite employees
Looking for new vendors for reduced cost management
Regular inspection of guest houses for upkeep and facilities provided at those guest
houses.
Taking a general survey about the services of guest house vendors from the
employees who have stayed at those guest houses.
Billing connected to guest houses
Reports connected to check, checkouts, utilization of guest houses to the
management
Budgeting and MIS preparation
Preparing for accruals on all admin related vendors month on month
Preparing periodic reports and forecasting it to managers/management
Filing, documenting and securing such reports to be made available on demand.
Preparation ofSLAs and CLAs
Preparing service level agreements with various in house vendors, like dieticians,
doctors, gym instructors etc
4. email: smpokharna5@gmail.com
Phone No.:+917728995500
Managing the cycle of Company Lease Agreements with employees and their
respective land lords right from preparation of agreements, payment of monthly
rent, renewal and terminations of agreements.
Cafeteria management
Monitoring general cleanliness of the premises and maintaining canteen
environment to high standards of hygiene.
Regular check to vendor kitchens and prepare reports to manager
Mail desk management.
Create strong processes to dispatch mails to employees
Deal with courier agents for dispatch of couriers.
Billing and costing of domestic and international couriers
Financial-
Collecting C-forms
TDS certificates
Supporting to Manager for clearing Outstanding Amt.
Actively support to aftermarket team
Processing invoices to send material to customer.(order desk)
Filing of customer orders, invoices and other communication
Liaison with: UGM Managers
Account Managers
Human Resources
Finance and Administration
IT
External contacts: Customers
FIELDS OF INTEREST
HR, Management & Administration
Have played Basketball at district level and got 2nd position
Got 1st rank in Debate Competition at college level
Stood 1st in paper presentation at college level
Won I prize in Dance Competition, PIMT College
Won II prize in Group Dance Competition, PIMT college
Presented paper in National seminar on the theme “Retail Transition in India:
prospects and retrospect’s” presentation competition organized by Janardan Rai
Nagar Rajasthan Vidyapeeth University, Udaipur
ACHIEVEMENTS & AWARDS
5. email: smpokharna5@gmail.com
Phone No.:+917728995500
KEY SKILLS
Proficiency in MS Office particularly with Power Point and Excel.
Excellent language proficiency in English ( Oral & Written )
Good letter & email drafting skills
Resourceful and a problem solving
Neat and organized in my day to day activity
EXTRA CURRICULAR ACTIVITIES
Successfully participated in “National Service Scheme Program” 2003-04 to 2004-05
Participated and helped Cultural Committee during cultural activities at PIMT
Work experience: The intense interaction with internal as well as external
customers at Sandvik has contributed in honing my PR skills. Also, the frequent
communications with people of various nationalities within the Sandvik global
team has lent me a global perspective. Sandvik’s focus on EHS and its core values
Customer focus, Innovation, Fair Play and passion to win has developed me on
both- personal and professional fronts.
Participated in various sports till school level
Interests include travelling and dancing
DECLARATION
“I solely declare that the above information is true to the best of my knowledge and belief.”
Date: -
Place: - (SEEMA POKHARNA)
ADDITIONAL INFORMATION
