Engineering Study Material

1. HUM 113 ORAL COMMUNICATION SKILLS
GUIDED BY : Dr.Anjali Dhengle Ma’am

2. DAY 1
 Indresh Kumar Mehra
 Rohit Khare
 Ramavath Rudra
Biksha Naik
 Abhishek Panwar
GROUP MEMBERS
DAY 2
 Amit Baghel
 Vivek Bamane
 Raja Sharma
 Aksppranaeeth
2

3. CONTENTS
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1) Writing skills Advantages and Disadvantages
2) TECHNIQUES OF EMPHASIZING IN WRITTEN
COMMUNICATION
3) Paragraph Writing

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People, who have never written anything in their life, think of writing as an
alien activity. But when they dive deep they realize that there is nothing so
overwhelming about writing. If you can speak well, you can write well.
The title of this article is about how to improve the written communication
skill. That means it can be assumed that you already have a certain level of
written communication skill and you would like to improve it.
Improve Written CommunicationSkills

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Things to Improve Written Communication
When we talk about improving written communication skill, we generally talk
about improving the clarity. The way you write should convey a message that’s clear, precise
and relevant. If not, your written communication will lose its grounds.

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While reading your writing the readers should feel fluent. There shouldn’t be any gap
or disconnection between your previous and current sentence.
When we talk about improving your written communication, you may want
to Improve your style of written communication. Maybe currently your style is
complex and you write to impress people with gigantic words. You would like to make
it simple, down-to-earth.
A call-to-action. Many of you would like to write copy for organizations who sell
products/services or you want to sell your services or products to your customers. No
matter what you want to do, you want your readers to take an action.

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These are the basic fundamental points to improve in your written communication. Like
any other skill, you can realize that written communication can be improved only by
practice and knowing better information which you can apply in your practice.

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Written Communication Tips
1. Write every day
2. Think in English (any language that you want to
master)
3. Ask for help from friends who are better in writing
4. Read a book on grammar
5. Participate in any Writing Opportunity
6. Do a Review Every Month
7. Don’t Give Up Yet

10. The written communication is one of the most significant means of
communication in any organization in the business world. Let us now
take a look at some of the advantages and disadvantages of written
communication.
Advantages of written communication

11. Easy to preserve:- The documents of written communication
are easy to preserve. Oral and non-verbal communication cannot be
preserved.
Easy presentation of complex matter:- Written
communication is the best way to represent any complex matter
easily and attractively.
Permanent record:- The documents of written communication
act as a permanent record. When it is needed, important
information can be easily collected from the preserved documents.

12. Use as a reference: If it is needed, written communication can
be used as future reference.
Effective communication:- Written communication helps to
make communication effective. It is more dependable and effective
than those of other forms of communication.
Prevention of wastage of time: Written communication
prevents the waste of time. Without meeting with each other the
communicator and communicate can exchange their views

13. Easy to verify:- The information and messages that are
preserved can be verified easily. If there arises any
misunderstanding any party can easily verify the information.
Proper information:- It is a proper and complete
communication system. There is no opportunity to include any
unnecessary information in a written document.
Maintaining image:- Written communication helps to
maintain the images of both the person and the organization.
It also protects the images of the company or organization

14. disAdvantages of written communication

15. Expensive:- Written communication is comparatively
expensive. For this communication paper, pen, ink, typewriter,
computer and a large number of employees are needed.
Time consuming:- Written communication takes time to
communicate with others. It is a time consuming media. It
costs the valuable time of both the writer and the reader.
Red-Taoism:- Red-Taoism is one of the biggest disadvantage
of written communication. It means to take time for approval of
a project.

16. Useless for illiterate person:- If messages receiver
is illiterate, written communication is quite impossible. This
is major disadvantage written communication.
Lack of flexibility:- Since writing documents cannot be
changed easily at any time. Lack of flexibility is one of the
most important limitations of written communication.
Delay in response:- It takes much time to get a response
from the message receiver; prompt response is not possible in
case of written communication that is possible in oral
communication

17. Delay in decision making:- Written communication takes
much time to communicate with all the parties concerned. So the
decision maker cannot take decisions quickly.
Cost in record keeping:- It is very difficult and expensive
to keep all the records in written communication.
Complex words:- Sometimes the writer uses complex words
in writing a message. It becomes difficult to meaning out to the
reader. So the objectives of the communication may lose.
Lack of direct relation:- If there is no direct relation
between the writer and the reader, writer communication cannot
help to establish a direct relation between them.

18. DO YOU KNOW?
WHOHAS THE BESTHANDWRITINGIN THEWORLD?

19. PRAKRITIMALLAHAS THE BEST HANDWRITING IN THE WORLD.
PRAKRITIMALLA, A 15 YEAR OLD GIRL FROM NEPAL IS DOING WONDERS AND HAS BEEN
RECOGNISED BY THE NEPAL GOVERNMENT TO HAVE THE MOST BEAUTIFUL HANDWRITING
IN THE WORLD.

21. TECHNIQUES OF EMPHASIZING IN WRITTEN
COMMUNICATION
Emphasizing – Meaning
• Emphasizing means "give special importance or value to
(something) in speaking or writing.“
• Emphasizing means "to show or state that something is very
important or worth giving attention, to make something more
obvious."

24. Techniques of
Emphasizing

27. Emphasizing by Repetition
• Repetition of the last word of one line or clause to begin the next.
Example:-
• My conscience hath a thousand several tongues,And every tongue
brings in a several tale, And every tale condemns me for a villain."
• Repetition of a word or phrase at the beginning of successive
clauses or verses,
Example:-
• "I want her to live.
• I want her to breathe.
• I want her to aerobicize.”

29. THINK SAFE
PLEASE DO YOUR WORK
CAREFULLY AND GO
HOME

31. Emphasis by Mechanical Means
Colour
There are many colours you can use. Brighter
colours and those towards the red end of the
spectrum stand out more.
Blues and dark colours are more subtle. A neat
usage is in headings (which often include the
key message)

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Italics
 Gives light emphasis. Use for sophisticated stressing of
words.
 Examples:-
 A:- The opera Rigoletto was written by Giuseppe Verdi.
 B:- Leprosy was caused by Mycobacterium leprae
Underline
 More insistent. Works well for emphasis of a complete phrase.
Some people only use italic and bold, in which case the
difference will cause attention.
 Examples:-
 A:- Use auxiliary as "shall be in the given sentence.
 B:- Answer all the questions.

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Punctuation Marks
In particular the exclamation mark, gives a
strong emphasis. Use sparingly. Be very careful
when using multiple marks!! It can be
interpreted as either enthusiasm or attempted
manipulation.
Example:-
Combinations
And you can combine any of the above,
shouting in a deafening way

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37. What is a Paragraph?
"A paragraph is a group of sentences about a
single topic". Together, the sentences of
paragraph explain the writer's main idea about
the topic. In academic writing, a paragraph is
often between five and ten sentences long but
it can be longer or shorter, depending on the
topic.

39. An Effective Paragraph:
1. presents a single idea.
2. begins with a topic sentence that makes this single
idea evident.
3. contains support form of sentences that convey this
single idea.
4. is strategically organized to maintain flow
5. informs and entertains your reader about your paper’s
overall idea.
6. Use transition words.

42. Topic Sentences
1. lt is usually the first sentences in a paragraph.
2. lt is also the most general sentences in a paragraph.
3. lt introduces the main idea of a paragraph.
4. Summarize the main idea of your paragraph. Indicate to
the reader what your paragraph will be about.

43. Supporting Details
1. Supporting Details come after the topic sentence.
2. Write at least 3 supporting sentence.
3. They support the information of the topic sentence.
4. You should give supporting facts, examples, and
details.
5. This will help the reader understand your topic
better

44. Conclusion Sentences
1. This is the last sentence in a paragraph.
2. lt reminds what the topic sentence was
about.
3. lt restates the main idea of a paragraph
using different words.

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50. Transition Words
Transition words are linking words that improve the flow of
the paragraph. Each sentence with supporting evidence and the
concluding sentence will begin with the transition word.
Example:- First, second, third, also, however, as a result, in
conclusion, finally, then, after, meanwhile, during, etc.

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56. Thank
you!
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57. REFERENCES
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https://www.educba.com/how-to-improve written-
communicationskills/
https://www.slideshare.net/lionnagaraju/paragraph-writing-
2226904
http://www.slideshare.net/arunmutholil1/techniques-of-
emphasizing-in-written-communication-1?from_m_app=android

58. any
Questions
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Feedback
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