Engineering Study Material

1. MANIT
BHOPAL

2. MANIT
BHOPAL
HUM 113
ORAL COMMUNICATION
GROUP 8
GUIDED BY:Dr.Anjali Dhengle ma'am

3. HUM 113
ORAL COMMUNICATION
GROUP 8
MANIT
BHOPAL
HUM 113-ORAL COMMUNICATION
GUIDED BY:Dr.Anjali Dhengle ma'am

4. GROUP-8
1 6
2 7
8
4 9
Abhishek Arya
Gourav Khiyani
Tushar Gehlot
Chandele Leenapriyanka
TejavathNaga Teja
Kuruba Ravi kiran
Rohit Parmar
Panchadi Sumanjali
10
Abhishek Nagar PiyushTiwari
4

5. DAY- 1 Team
Abhishek Arya
Gourav Khiyani
Abhishek Nagar
Tushar Gehlot
Chandele LeenaPriyanka
5
5

6. Objectives of this Class:-
Group Discussion
3 Symposium
Discussion
4
Kinds of
Discussion
2
Group
Communication
1
6
6

7. 7

8. WHAT IS A
GROUP?
Is this a group?
Or this?
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9. A group is not a crowd or a mob. As with crowds (such as those that gather for
sporting events or around the scene of an accident), groups focus their attention
on particular matters of interest. Unlike crowds, groups are more than just a
collection of individuals. People come together in groups to accomplish a set of
goals and to work together to accomplish those goals. Crowds disperse once the
event that draws their attention is over, but a group remains intact.
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9

10. Communication:
Communication is simply the act of transferring
information from one place, person or group to another.
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10

11. INTRODUCTION:
The term "group communication" refers to the messages that are
exchanged by group members.
Nowadays the importance of teamwork and group
communication has increased in almost all organizational setups.
This has been particularly so as more and more business
enterprises, government organizations, and educational
institutions embrace the concept of an open organizational climate
and participative management.
Hence organizations now look for people who can interact
successfully in small groups and make significant contributions
during such interactions.
Acquiring and developing team-building skills and group skills
lead to effectiveness in managing organizational affairs.
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12. PURPOSE OF GROUP COMMUNICATION
The purpose of group communication is to exchange information in order to
make decisions, resolve confusion, build rapport and get closer to attaining the
business goal. However, group communication also has an effect on how the
individuals in the group treat each other and feel about each other.
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13. Depending upon the purpose and structure, group communication takes various
names, such as
• Meeting
• Seminar
• Group Discussion
• Symposium Discussion
• Panel Discussion
• Conference
• Convention, etc. 13

14. 14

15. 15

16. They are essentially the same in use the
only difference is that a conference can be
a small, local affair, whereas convention
often involves delegates coming from all
over the world.
A conference is a meeting of people who confer
about a topic. It is generally understood as a meeting
of several people to discuss a particular topic
Convention is one of the Type of Conference,
It is a gathering of delegates representing
several groups
16

17. • Discussions are conversations held among people face-to-face or over phone.
• They may be formal or informal.
• They are generally initiated to exchange information, views and opinions,
persuade, appraise, make decisions, or solve problems.
17

18. Q.
What is the Difference between Communication
and Discussion ?
Ans:
The difference between communication and discussion
is that communication is the act of communicating anything;
transmission.
while discussion is conversation or debate concerning a
particular topic.
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19. PANEL DISCUSSION
FORUM DISCUSSION
SYMPOSIUM DISCUSSION
GROUP DISCUSSION
1.
2.
3.
4.
19

20. 20

21. DEFINITION
• A GD is a methodology used by an organization to gauge whether the candidate
has certain personality traits and skills that it desires in its members.
In this methodology, the group of candidates is given a topic or a situation,
given a few minutes to think about the same, and then asked to discuss it
among themselves for 15-20 minutes.
• It is the process of incorporating views of team members
to reach a common goal”.
• It refers to a communication situation that allows it’s
participants to share their views & opinion with other
participants.
21

22. DEFINITION
• A typical GD comprises of a small group of candidates.
• Each group is then given a topic for discussion.
• The topic can be general or specific.
• Based on topics, There are different types of GD’s.
• For example, as in a football game where you
play like a team, by passing a ball to each team
member & aim for a common goal,
similarly a GD is also based on team work
incorporating views of different team members to reach a
common goal. 22

23. • No. of Participants
💥No fixed rule or standard to decide no. of participants.
💥 Generally there are 8-15 participants in a GD.
• Seating Arrangement
💥 In such a way that everyone can talk comfortably, usually in a
round table manner.
• Allotment of Topic
💥 Generally any current issue of regional, national or global
importance is selected as topic of discussion.
💥 Sometimes participants may chose their own.
• Time
💥 In some GD specific amount of time is allotted for preparing but in
some cases no such time is allotted.
💥 10-15 min is allotted for Discussion.
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23

24. PURPOSE OF GD
For Selection of Candidates
It improves your ability to think
critically
It helps the group to make a particular
decision.
It increases your confidence in
speaking.
It helps in solving a particular
problem
1
2
4
5
3 6
It improves your listening skills
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25. 1.Leadership
traits include initiative, decision-making, planning, and vision.
2. Analytic Skills
Ability to analyse and persuade others to see the problem for multiple perspective
without hurting the group members.
3. Communication Skills
Communication skills imply active listening, fluency, clarity, coherence, diction,
enunciation and effectiveness.
4. Listening
Active Listening is an essential skill for presenter
listening in a group discussion gives you new ideas.
25

26. 2
1
4 TYPES
Factual Topics
3 4
Controversial
Topics
Case Study
Topics
Abstract Topics
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27. • Factual topics are about practical things, which an
ordinary person is aware in his day-to-day life.
• Typically these are about socio-economic topics.
• E.g. Falling of Rupee, Tourism in India etc.
27
27

28. • Controversial topics are the ones that are
argumentative in nature.
• They are meant to generate controversy.
• Example: Reservation should be removed,
Animals should not be used in medical research etc.
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28

29. • The case study tries to simulate a real-life situation.
• Information about the situation will be given to you and you would be asked as a
group to resolve the situation.
• In the case study there are no incorrect answers or perfect solutions.
• The objective is to get you to think about the situation from various angles.
• Steps in Case study:
1. Situation Analysis
2. Problem Definition
3. Statement of objective
4. evaluation of alternatives
5. Recommendations
6. Plan B
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29

30. • Abstract topics are about intangible things.
• These topics are not given often for discussion, but
their possibility cannot be ruled out.
• These topics test your lateral thinking and creativity.
• E.g. To be or not to be,
Life is full of cactus but you don’t have to sit on it 30
30

31. Q.
Should I take down notes of the GD? Is it important to
remember what points are being raised or to think of
new issues??
It is important to remember the issues raised and the
important points made - you will need this both to
summarize as well as identify how you could
contribute more points to the discussion. One way to
remember the issues is to take notes of the discussion.
However, rather than writing down verbatim or long
sentences, just jot down the key words (carry a small
pad to the GD).
Ans:
31

32. LEADING GROUP DISCUSSIONS

33. As far as leading group discussion is concerned, you can
either be a discussion killer or a discussion igniter.
Needless to say, that you should train yourself to be a
discussion igniter to ensure your selection.
In order to train yourself, you need to know the phrases
which will be helpful either in killing a discussion or in
encouraging it.
33
33

34. Discussion Killers
deter discussion & creativity
Discussion Igniters
encourage a creative climate
• That will never work
• That’s crazy
• That’s not practical
• You’re wrong
• You don’t know what you are talking about
• That’s ridiculous
 That’s good
 I agree
 That’s a great idea
 I’m glad you brought that up
 You are on the right track
 We can do a lot with that idea
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34

35. Q. Is it true that the GD is used as an elimination
technique rather than as a selection tool?
Ans:
Depends on the institute. In most premier
institutes/companies it is used as a selection
tool, not as an elimination technique.
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35

36. 36

37. 1 2
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38. 3 4
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39. 5 6
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40. 7 8
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41. 9
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42.  Initiating a GD is a high profit-high loss strategy.
 Initiate one only if you have in-depth knowledge about the topic.
 Do not stammer/ quote wrong facts and figures.

43. Effective Initiation Techniques
1. QUOTES
2. QUESTION
3. SHOCK STATEMENT
4. FACTS, FIGURES & STATISTICS
5. GENERAL STATEMENT
43
43

44.  Quotes are an effective way of initiating a GD.
 For a GD topic like, Customer is king,
You could quote Sam(Wal-Mart)Walton’s famous saying,
“There is only one boss: the customer, And he can fire everybody in the
company—from the chairman on down,
simply by spending his money somewhere else”
44
44

45. • Asking a question is an impactful way of starting GD.
• It does not signify asking a question to any of the candidates in a GD so
as to hamper the flow. It implies asking a question, and answering it
yourself.
• For a topic like, Should India go to war with Pakistan, you could start by
asking,
“What does war bring to the people of a nation?
We have had four clashes with Pakistan. The relevant question is:
What have we achieved?”
45
45

46. • Initiating a GD with a shocking statement is the best way to grab immediate
attention and put forth your point.
• If a GD topic is
“The Impact of Population on the Indian Economy”
• you could start with,
At the centre of the Indian capital stands a population clock that ticks away
relentlessly. It tracks 34 births a minute, 2,000 an hour, 48,000 a day. Which
calculates to about 12 million every year, that is roughly the size of Australia.
As a current political slogan puts it,
“Nothing’s impossible when 1 billion Indians work together”.
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46

47. • If you decide to initiate your GD with facts, figure and Statistics, make
sure to quote them accurately.
• Approximation is allowed in macro level figures, but micro level figures
need to be correct and accurate.
• For example, you can say, approximately 70% of the Indian population
stays in rural areas(macro figures, approximation allowed).
• But you cannot say 30 states of India instead of 28 (micro figures, no
approximations).
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47

48. • Use a general statement to put the GD in proper perspective.
• For example, if the topic is,
Should Rahul Gandhi be the Prime minister of India?
• You could start by saying,
• “Before jumping to any conclusions like,
Yes, Rahul Gandhi should be, or No, Rahul Gandhi should not be,
• Let’s first find out the qualities one needs to be a good prime minister of
India. Then we can compare these qualities with those that Mr. Gandhi
possess. This will help us reach the conclusion in a more objective and
effective manner. 48
48

49. • Avoid raising new points.
• Avoid stating only your viewpoint.
• Avoid dwelling only on one aspect of the GD.
• Keep it brief and concise.
• It must incorporate all the important points that came out
during the GD.
• If the examiner asks you to summaries a GD, it means the GD
has come to an end.
• Do not add anything once the GD has been summarized.
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49

50. Advantages
OF GROUP
DISCUSSION
50
50

51. 1. provides chance to get good Exposure
2. Languageskills
3. Academicknowledge
4. Leadership skills
5. people handling skills
6. Teamwork
7. General knowledge 51
51

52. of Group Discussion
52
52

53. 1. One membercandominatethediscussion.
2. Moretimeconsumingfor transmissionof information
3. Cancreatedisputeamonggroup.
4. It mayleadto loss of an opportunityof onewhois good
in workingbut fearto talkin front of People.
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53

54. in Group Discussion
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54

55. 1. Be aware of your body language when you are speaking.
2. Agree with and acknowledge what you find interesting.
3. Remember that a discussion is not an argument.
4. Think about your contribution before you speak.
5. Respect the contribution of every speaker.
6. Speak pleasantly and politely to the group.
7. Don't introduce irrelevant information.
8. Try to stick to the discussion topic.
9. Learn to disagree politely.
55
55

56. DON’T’S
1. Don’t Lose your temper. A discussion is not an
argument.
2. Don’t Shout. Use a moderate tone and medium
pitch.
3. Don’t Use too many gestures when you speak.
Gestures like finger pointing and table thumping
can appear aggressive.
4. Don’t Dominate the discussion. Confident speakers
should allow quieter students a chance to
contribute.
5. Don’t Interrupt. Wait for a speaker to finish what
they are saying before you speak.
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56

57. ★ Initiate and generate the discussion.
★ Avoid blocking.
★ Respect other speakers.
★ Show leadership ability.
★ Be precise.
★ Be assertive, not aggressive.
★ Control distractive/negative body language
★ Smile(•‿•) ; exhibit a light-hearted frame of mind. 57
57

58. ★Maintain eye contact throughout the GD
★keep listening
★To avoid getting too emotional in GD's ,have enough practice at home.
★Listen with an open mind.
★Accept criticisms.
★Monitor your performance using feedback from friends or from own video recordings.
★Do not prepare for a GD only the day before; prepare as and when possible.
★Go with winning attitude.
SOME PRACTICAL TIPS FOR GD
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59. 59
59

60. The word symposium has several dictionary meanings:
• Plato used this term for good dialogue to present views towards god.
• Another meaning is intellectual recreation or enjoyment.
60
60

61. • SYMPOSIUM is defined as a teaching techniques that
serves as an excellent method for informing the audiences,
crystalizing their opinion, and preparing them for arriving at
decision regarding a particular issue or a topic.
• Symposium consists of a set of program of prepared
speeches followed by audience discussion.
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61

62. PRINCIPLES
The speech may be
persuasive, argumentative
and informative.
1
3
4
2
5
Original presentation is
objective and accurate.
Always include a summary at conclusion.
Each speech without
interruption.
The chairmen of the symposium
introduce the topic, suggests its
importance.
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62

63. 1
To identify and understand various
aspects of the theme and problems.
2
3
4
5
To enables the listeners form
policies regarding a theme problem.
To develop values and feelings
regarding a problems.
To investigate a problem from
several points of view.
It develops feelings of cooperation
and adjustment.
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63

64. 1. It provides the broad understandings of a topic or a problem.
2. The opportunity is provided to the listeners to take decision about
the problem.
3. It is used for higher classes to specific theme and problem.
4. It develops the feeling of co- operation and adjustment.
5. It provides the different views on the topic of the symposium.
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64

66. A symposium can take a number of different formats, which are determined by the number of
presenters, subject matter, time for questions, travel, and—quite simply—the budget.
However, a standard format follows this order:
•Welcome remarks delivered by the hosts/organizers of the symposium.
•Introduction of a moderator for the symposium who will in turn introduce the
keynote speaker and the panelists, pose questions, and facilitate discussion.
•A keynote speaker who will deliver remarks on the overall theme of the
symposium. The keynote speech is typically presented before the panel
discussion or during or after a luncheon.
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66

67. •During the panel discussion, the moderator introduces each presenter with a brief
biography. The speaker will have a few minutes to speak on the topic and may give an
overview plus his or her personal or professional perspective. After the individual
presentations, the moderator guides a roundtable discussion among the panelists, often
with pre-selected questions that have been sent to the panelists in advance.
•The symposium generally concludes with a question and answer period. Often, the hosts
simply take microphones into the audience. For a more structured environment, questions
can be submitted in writing and read by the moderator.
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67

68. Scope for the use of Symposium
1. Use of television for education.
2. Use of essay and objective type of test.
3. Semester system in education.
4. Cause of student unrest.
5. Quality control of education research
6. Use of team teaching in school.
7. Use of action research in classroom teaching
8. Scope of educational technology in our education
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68

69. in Nursing
Education
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69

70. Role of Symposium in Nursing Education
The symposium will provide a valuable opportunity for nurses from
different cultural background and diverse field to changing role of
nurses in community and home care from international perspective to
promote the generation and implementation of evidence based
practice in community and home nursing through sharing and
exchange of information on the latest development in the discipline
among expert from across the globe, this symposium will contribute
formulating global and regional strategies in advancing nurses role as
well as developing policy initiative as it relates to nursing practice,
nursing education, nursing management and disaster management.
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70

71. OF SYMPOSIUM
DISCUSSION
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71

72. 01
02
04
03
Hands itself to the teaching of clinical
subjects.
It is suited to a large group or classes.
It directs the students to continuous in
dependent study.
It gives deeper insight into the topic.
05 This method can be used in political
meetings.
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72

73. 73
73

74. 1
5
4 3
2
6
It has limited audience
participation.
It provides inadequate opportunity
for all to participate actively
It has possibility of
overlapping of subjects
Question and answer limited to
only 3-4 minutes.
The speech is limited to
15-20 minutes
The chairmen has no control
over the speakers
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74

75. Precautions
There are three conditions in the use of the symposium technique
1. Firstly the moderator should be sure to prepare the speakers or
see that they are prepared. They should know the rules of
procedure, sequence of speaking, and way in which the forum
will be conducted; and they should be aware of the ideas, and
background of other performers.
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75

76. Precautions
Secondly the chairman is responsible for preparing the agendas,
should not attempt to stack the cards by omitting or ignoring vital
phases of the problem as he selects or delegates his speakers. It is
not good to face up to an inadvertent misinterpretation or omission.
Thirdly the chairman in the forum situations must plan very carefully
for the questioning period that follows the prepared speeches, unless
he wishes to risk boredom.
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77. 77
77

78. Group Communication:
The term "group communication" refers to the messages that are exchanged by
group members.
Kinds of Discussion:
1. Group Discussion 3. Panel Discussion
2. Symposium Discussion 4. Forum Discussion
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78

79. 1. provides chance to Expose
2. people handling skills
3. Team work
Advantages Disadvantages
1. One member can dominate
2. More time consuming
3. Can create dispute among group
79
Group Discussion
A group discussion refers to a communicative situation that allows its participants to share their views
and opinions with other participants.
Purpose:
Purpose of GD is to evaluate certain attributes in a candidate that can be otherwise difficult or
time consuming to ascertain.
79

80. 80
Symposium Discussion:
It is defined as a teaching techniques that serves as an excellent method for informing the audiences,
crystalizing their opinion, and preparing them for arriving at decision regarding a particular issue or a topic.
Purpose:
The purpose of a symposium is for industry experts to highlight their recent discoveries and the latest
in research developments in a given field of study.
Advantages Disadvantages
1. It gives deeper insight into the topic.
2. It directs the students to continuous
in dependent study.
3. It is suited to a large group or classes.
1. The chairmen has no control over the speakers
3. It has possibility of overlapping of subjects
2. It provides inadequate opportunity for all to
participate actively
80

81. References:
1. Group Communication | Encyclopedia.com
2. What is a Symposium - eVenues.com
3. Discussion group – Wikipedia
4. BOOK- Technical communication principles and practice by
Raman, Meenakshi Sharma, Sangeeta

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