Engineering Study Material

1. GUIDED BY:
Ma’am Anjali Dhengle 1

2. LETTER WRITING
BASIC PRINCIPLE & PURPOSE
2

3. Presented by:
Group 2
Day 1 Day 2
1. Abhiram Tripathi 1. Prerna Chaudhary
2. Shwetank 2. Ayushi Tomar
3. Arushi Chandrakar 3. Deepanshu Meena
4. Ashmit Prasad 4. Varsha Rajpal
5. Varsha Shrivastava 5. Ansh Singh 3

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LETTER:
Definition
Principles of
letter
writing
Purpose of
letter writing
Importance to
students
Conclusion Reference
TODAY's
AGENDA
4

5. • To teach students to read letters or letter
requests carefully before responding.
• To teach students the importance of
creating formal and informal documents.
• To teach students basic letter formats and
letter – writing principles.
• To teach students letter-writing etiquette.
OBJECTIVES
5

6. A letter is a written message conveyed
from one person to another through a medium.
Letters are a way to practice critical reading ,
self-expressive writing , polemical writing and
also exchange ideas with like-minded others.
"A writer, writing away, can always fix himself
up to make himself more presentable, but a
man who has written a letter is stuck with it for
all time."
_E.B. White
WHAT IS A
LETTER ?
6
6

7. PRINCIPLE
OF
LETTER
WRITING
7

8. letter writing
Planning
of letter writing
Clarity
Courtesy
& Language
Consideration
Conciseness
& Brevity
Concreteness
Completeness
Editing &
Drafting
PRINCIPL
E
8

9. Planning of letter writing
Purpose of the letter should be known
The writer should know “What to convey”
Gather required information
The format of specific letter should be known
04
03
02
01
9

10. clarity
Easily understandable
Know what you want to say
Avoid using jargon
Short sentences should be used
04
03
02
01
10

11. Courtesy & language
Every letter should be courteously worded
Language should be polite and persuasive
Be sincere & tactful
Begin the letter on a positive note
04
03
02
01
“WRITING LETTERS is a skill; writing courteous
letters is a social art worth developing”
- Anonymous 11

12. Tact, Thoughtful, and Appreciate
12
TACTLESS, BLUNT
Clearly you did not read my
latest fax.
MORE TACTFUL
Sometimes my wording is not
precise let me try it again.
12

13. Benefits of the reader must be kept in mind
while writing the letter
consideration
It means taking the “you approach”
Consider the receivers ‘viewpoint & mind-set
It also shows your attitude towards the receiver
04
03
02
01
A little consideration , a little thought for oth
ers , makes all the difference.
- A.A.Milne
13

14. Concreteness
Provide specific information
Try to use well defined words
Gain concreteness using facts & figures
Avoid deceptive behaviour
04
03
02
01
“Writing becomes beautiful when it
becomes specific , concrete.”
-Ralph Fletcher
14

15. Avoid using irrelevant details
Conciseness & brevity
CONTRACTION INTO FEW WORDS
Briefness of time
Forthrightness
04
03
02
01
“Brevity is the soul of wit”
-W.Shakespeare
15

16. Use simple language
Completeness
Provide complete information
Try to be as brief as possible
All the relevant facts must be included
04
03
02
01
16

17. Editing & drafting
Revise and check for any errors
Every paragraph must contain one
main idea
Check for any missing point
Recheck and finalize the draft
04
03
02
01
17

18. PURPOSE OF LETTER
WRITING ?
18 18

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Purpose Of Letter Writing
Advertisement
Legal Works
Communication
Personal Touch
Getting Noticed
19

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Getting Noticed
Showing Skillset
Correct Way of Expression
Making Reciever
Delighted
Tone Of Language
Standing out
Efforts for Reader
20

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Advertisement
Convincing
Creative Writing
Promotion
Genuinity
Getting More Attention
Trust Building
21

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Communication
Strict Notice
Solicit Donation
Informal
Communication
Formal
Communication
Exchange Knowledge
Discussion
22

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Personal Touch
Strengthen Relationship
NonProfit Involvement
Greeting
Invitation
Share Experiences
Information Tranfer
23

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Legal Works
More Secure
Verified Information
Precedent for Court
Reduce Duplicacy
Authenticity
Aware Of Grievences
24

25. Why Is
LETTER WRITING
Important For
Students ?
25 25

26. Giving a part of you
An exercise in
expressing thoughts
in words
Relationship
Building
Expressing gratitude
Personal touch
Root
Cause
5 reasons
26

27. Letter-Writing
a lost art…
27

28. Let’s
Conclude!
What
We
Learned?
28

29. Reference!
http://mukeshppatil.blogspot.com/2017/09/principles-of-
effective-letter-writing.html
https://www.plainlanguage.gov/resources/content-
types/writing-effective-letters
https://www.forbes.com/sites/forbeshumanresourcescouncil
/2018/10/18/the-value-of-a-personal-touch-six-tips-for-a-
successful-thank-you-note/?sh=22c83f5645dd
https://smallbusiness.chron.com/write-sales-letter-
advertising-38220.html
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