5S Implementation for Office and Factory

1. Presented by :
Ranita Kaur
HRDF Certified Trainer (TTT/27681)

4. ➢ Developed by the Japanese
➢ Housekeeping System
➢ Helps create a better working environment
and a consistent high quality process
➢ A method for organizing your work place
and implementing visual management
❑ Introduction

5. ❑ 5S

10. BECAUSE EVERYONE
KNOWS WHERE
THE THINGS ARE
SUPPOSED TO BE !
➢ A clean and tidy workplace leads to greater
well being and increased motivation
➢ Company image improves
➢ Results in a place easier to manage, smooth
working, no obstruction, no deviation

11. ➢ Visual control to see the abnormalities
➢ Simple signals that provide an understanding of
the condition (NORMAL/ ABNORMAL)
➢ A look at the process reveals its direction
(RIGHT/WRONG)

13. ❑ Team Profile

14. ❑ Area Map

15. ❑ Take Before Pictures

16. ❑ Identify Red Tag Area

17. ❑ Cleaning Tools

18. ❑ 5s Teambord

19. ❑ Launching a 5s Day
KIP – 3rd Mac 2020
Time : 2pm till 5pm
TP – 5th Mac 2020
Time : 2pm till 5pm

21. 1s - SEIRI ?
• SORT
Identify and remove all items that are
not required from work place

22. ❑ How to do?
➢ Decide what you need
➢ Remove unnecessary clutter
➢ All tools, gauges, materials, classified and
then stored
➢ Remove items which are broken, unusable
or only occasionally used

23. ❑ Red Tag Steps :
1. Go through every item in the
work place
2. Ask if needed
3. If needed, in what quantity
4. If not needed, RED TAG it and
store at the red tag area
5. Place the suspected items
in the red tag area for 1 week
6. Re-evaluate the needed items
and return to the owner
7. Management to decide if items
to be scrapped

24.
PROCESS ：
TAG # Date TAGGED ITEM
Tagged
By
Location Reason of Red Tagging
Disposition
category
How to dispose
Date of
disposition
Responsible
manager/
Supervisor
1 3/3/2006 Desk Calendar Zubidah Table Top Only need 1 Calendar A Donate to others 3/6/2006 Sugumaran
2 3/3/2006 Stone Décor from TX Zubidah Table Top Not needed C Throw into scrap bin 3/7/2006 Sugumaran
3 3/3/2006 Plastic Bag with Mask Zubidah Drawer 2 Unknown Use C Throw into scrap bin 3/8/2006 Sugumaran
Disposition category:
Ａ： Removed from workplace
Ｂ： Return
Ｃ： Scrap

25. ❑ Red tag criteria

26. ❑ Examples

27. 2s - SEITON ?
⚫ SET IN ORDER
Organize and arrange the appropriate
items so that they are easy to access,
use and return to their proper place.

28. ❑ How to do?

29. ❑ Organizing

30. ❑ Examples of SEITON

34. Label indicating usage quantity

35. ❑ Benefits of SEITON

36. Area: Team leader :
Area manager: Area / Process :
Priority Department
Request date Responsible
Request Item Request details Completed DateDue date
Five-S Activities

37. 3s - SEISO ?
⚫ SHINE
Keep the work area clean for safety,
maintenance and inspection.

41. 4s - SEIKETSU?
⚫ STANDARDIZE
Apply the first three steps to achieve a
standardized work area.

44. 5s - SHITSUKE?
⚫ SUSTAIN
Shitsuke is about maintaining the
improvements done in previous steps.
It is about self-discipline to maintain or
sustain the changes.

47. ❑ Spontaneous practise of 5s

48. Establish periodic audits for compliance
with 5S.
❑ How to sustain?

49. ❑ Audit Checklist
Area:
Auditor:
Date:
Y / N 0,1,2,3 or 4
Checklist item Criteria Exist? Rating Comments
Sort - SEIRI
Cabinets and shelves No irrelevant reference materials, documents, drawings, etc.
Desks and tables No irrelevant reference materials, documents, etc.
Drawers No excess pieces of equipment, documents, etc.
Other storage area Storage area is defined to store unneeded items and out-dated documents
Standards for disposal Standards for eliminating unnecessary items exist and are being followed
Set in order - SEITON
Tools and equipment Locations of tools and equipment are clear and well organized
Materials and products Locations of materials and products are clear and well organized
Labeling Labels exist to indicate locations, containers, boxes, shelves & stored items
Inventory control Evidence of inventory control exists (i.e. Kanban cards, FIFO, min & max)
Outlining / dividing lines Dividing lines are clearly identified and clean as per standard
Safety Safety equipment and supplies are clear and in good condition
Shining - SEISO
Building structure Floors, walls, ceilings & pipework are in good condition & free from dirt/dust
Racks and cabinets Racks, cabinets and shelves are kept clean
Machines and tools Machines, equipment and tools are kept clean
Stored items Stored items, materials and products are kept clean
Lighting Lighting is enough and all lighting is free from dust
Ventilation Good movement of air exists through the room (limits the spread of viruses)
Pest control Pest control exists and effective
Cleaning tools Cleaning tools and materials are easily accessible
Cleaning responsibilities Cleaning assignments are defined and are being followed
Standardize - SEIKETSU
Visual controls Information displays, signs, color coding & other markings are established
Procedures Procedures for maintaining the first three S's are being displayed
5S documentation 5S checklists, schedules and routines are defined and being used
Responsibilities Everyone knows his responsibilities, when and how
Regular Audits Regular audits are carried out using checklists and measures
Sustain - SHITSUKE
5S System 5S seems to be the way of life rather than just a routine
Success stories Success stories are being displayed (i.e. before and after pictures)
Rewards and recognition Rewards and recognition is part of the 5S system
Comments
5S Checklist - Manufacturing

50. Area:
Auditor:
Date:
Y / N 0,1,2,3 or 4
Checklist item Criteria Exist? Rating Comments
Sort - SEIRI
Cabinets and shelves No irrelevant reference materials, documents, drawings, etc.
Desks and tables No irrelevant reference materials, documents, etc.
Drawers No excess pieces of equipment, documents, etc.
Other storage area Storage area is defined to store unneeded items and out-dated documents
Standards for disposal Standards for eliminating unnecessary items exist and are being followed
Set in order - SEITON
Desks, shelves & cabinets Desks and cabinets are free of accumulations of papers and other objects
Tools and equipment All tools and equipment are stored in a fixed place
Easy of take and return Tools and equipment are well organized for ease of take and return
Storage labels Labeling of cabinets, shelves and files allows immediate identification
Documents Documents are filed in accordance with the Record Retention Guidelines
Display areas Displays are tidy, free of clutter, labeled and up-to-date
Safety Safety equipment easily accessible and in good condition
Shining - SEISO
Floor The floor is kept clean and no signs of damage
Building structure Walls and ceilings are in good condition and free from dirt/dust
Racks and cabinets Racks and cabinets are kept clean and in good condition
Equipment and tools Equipment and tools are kept clean and in good condition
Furniture Desks, tables and other furniture are kept clean
Lighting Lighting is enough & the angle and intensity of illumination are appropriate
Ventilation Good movement of air exist through the room
Trash containers Trash containers are emptied on a regular basis
Standardize - SEIKETSU
Display boards Visual controls and display boards are used and regularly updated
Procedures Procedures for maintaining the first three S's are being displayed
5S documentation 5S checklists, schedules and routines are defined and being used
Responsibilities Everyone knows his responsibilities, when and how
Regular Audits Regular audits are taking place using checklists and measures
Sustain - SHITSUKE
5S System 5S seems to be the way of life rather than just a routine
Success stories Success stories are being displayed (i.e. before and after pictures)
Rewards and recognition Rewards and recognition is part of the 5S system
Comments
5S Checklist - Offices
❑ Audit Checklist

52. Before 5s After 5s

71. Floor Marking Examples

83. ➢ Create a safe place to work.
➢ Safety is priority #1.
➢ Prevent accidents and injuries while
enhancing safety consciousness.
➢ Safety and quality go hand-in-hand.
➢ Safety improves as the other
S’s are established.
❑ Safety

88. https://youtu.be/aMkXICM1-98
https://youtu.be/jDFovNhBpyQ
❑ 5s Implementation Examples
https://www.youtube.com/watch?v=ALX5B
E9sRcc
❑ Before 5s Pictures