1. 5 S CONCEPT OF HOUSE KEEPING
It is simple the technique of 5 basic activities connected with
Industrial House Keeping. It has acquired the name 5 S because
these activities are described by 5 Japanese words starting with
Letter “S “ They are
SERI Means CLEARING UP SORTING OUT
SEITON Means ORGANISING SYSTEMATIC
ARRANGEMENTS
SEISO Means CLEANING SPIC AND SPAN
SEIKETSU Means STANDARDIZING STANDARDISATION
SHITSUKE Means TRAINING SELF- DISCIPLINE
2. NEED FOR 5 ’S PRACTICE
The need for implementing 5’S activities in any industry is listed
Below :
• To create a pleasant work place
• To reduce equipment break down time & to increase operation
time
• To avoid possible investment in new machinery & equipment
• To eliminate waste of time in searching & handling
• To reduce defects identify the cause for poor quality and initiate
corrective action
• To reduce maintenance of cost of machines
• To make effective use of space
• To promote better team work and enhance safety
• To create better visibility of activities performances & the results
3. WHERE AND WHEN DO WE START
• Work places – Offices and Shop floors and it is a company wide
There is no place exempted from 5’ S activities in any organization
WHEN DO WE START :
There is no need to wait for taking up good things for action.
However, if we have a growing symptoms of this following status
Then clearly the time has come for us to think of need for 5;S
Activities:
• Poor state of machines / equipments / tools leading to quality
deterioration
• More time is spent in direct and indirect areas by way of searching
for tools / files / Documents
• Poor house keeping leads to unsafe work place and indirect losses
• Poor material discipline leading to manufacturing delays
4. STEP-1 SERI – SORTING OUT
Defined as “ sort out unnecessary items and straighten up”
To start with undertake major cleaning up activities involving the men
In the respective work areas. At this point keep in mind the sprit of
Waste elimination.Develop specific policy and guidelines on the
Disposal of unwanted things and upkeep necessary items.Devise
Storage method depending on the priority of the need of the items.
SOME CHECK POINTS
• Sort through,then sort out
• Identify what you need and discard what is unnecessary
• Differentiate clearly between necessary & unnecessary
• Look at work in process
• Eliminate unnecessary tools
• Dispose un used machinery
• Remove unwanted papers documents
5. STEP-2 –SEITION – ORGANISING
SYATAMATIC ARRANGEMENT
Defined as : “Place for every thing and every thing in place”
This activity involves simple steps as suggested below :
• Analyze the present condition
• Fly storage places / methods
• Devise proper layout / classification
• Develop rules and procedure.
SOME CHECK POINTS
• Set all work related items in order
• Assign separate location for essential items
• Make spaces / shelves self explanatory so that every one knows
what goes where.
• Ensure things are ready to use when needed
• Always keep every thing in its own place
• Ensure things / tools etc are put away after use
6. STEP- 3 – SEISO – SPIC & SPAN
Defined as : “After – work maintenance and clean up”
Cleaning more than skin deep. It means that it is not enough if we
Resort to superficial cleaning alone, but efforts must be taken to keep
The work place and equipment spotlessly clean and shining so that
Any abnormally or defects would be visible, thereby attracting immed
Iate attention to set right such short comings.In other words it is an
Action of beautifying the work place with a sense of purpose.These
Activities include sweeping,wiping,inspecting,polishing,painting,and
Maintaining sparkling cleanliness.
Some Check Points:
• Maintain equipment and tools
• Keep the work area free of trash and dust
• Check shop floor for cleanliness
• Empty out cans at end of shift
• Assign clean responsibilities for “Clean up”
• Check all machines for cleanliness
7. STEP-4 – SHIKETSU-STANDARDIZING
Defined as “prevention of problems by keeping things standardized
And maintaining a good environment”
This activity helps to maintain the work place on proper condition
By setting standards using visual control.It also helps in identifying
Malfunctioning areas so that corrective action on abnormality
Could immediately be taken
• The limit indicators with increased visibility like the jewelers box
• Different tags/labels to indicate where/what/how much should be
stored
• Control check list to help people maintain the standards
Some Check points:
• Are the men wearing dangerous clothing
• Is the roof leaking
• Is the place for eating / smoking ear marked
• Is the gang way clearly marked
• Is there heavy noise, vibration,heat etc
8. STEP-5 – SHITSUKE- TRAINING & DISCIPLINE
Defined as : Maintaining good habits and discipline
Remember that successful implementation of 5’S activity requires
Involvement and commitment of everyone in the organization.
Therefore it is essential that proper care is taken and due attention is
Paid to create awareness by effectively communicating the rules and
Methods of 5’S activities.
• Posters,banners,badges& booklets describing useful hints from time
to time would certainly serve this purpose
• Introducing 5’S calendar, daily check list, responsibility check list
would help clarifying the status and pave way for improvement.
• Setting goals and targets, holding conventions and competitions
would motivate people achieve greater results in this area
• Where ever difficulties are experienced,it is worth while to train the
men in the area in order to sort out specific problems.
• While developing standards and setting goals,it is essential that
operating people are involved
9. Seri-Organization – Stratification
Management & dealing with cause
Types of Activities
1.Throw away things that are not
needed
2.Organize cleaning of shop floor
3.Organize storage of parts and
files
4.Policy of one is the Best
ONE SET OF TOOLS / FILES
ONE DAY PROCESSING
ONE STOP SERVICE FOR
CUSTOMER
ONE LOCATION FILE
Location Action
10. SEITON - NEATNESS
“Functional storage and eliminating the need to look for things”
Typical Activities
Every things has a clearly
designated name and place
30 Seconds retrieval and storage
Filing standard and control
Eliminating covers and locks
First in first out arrangement
Neat notice boards
Functional placements of
materials
Straight line and right angle
layout
Location Action By
11. SEISO- CLEANING
Cleaning as Inspection and degree of cleanliness
Activity
Individual Cleaning responsibility
assigned
Make cleaning and inspection easier
Regular cleaning campaign
Cleaning inspection and correct
minor mistakes
Even clean the places most people do
not notice.
Location Action
12. SHIKETSU - STANDARDIZING
Visual management and 5’S Standardization
Activity
Transparency (e.g. Glass
covers for see through
Inspection “OK” marks or
label
Fire extinguishers and Exit
Boards
Directional marking on pipes
and gangways
Colour coded pipes
Responsibility labels
Location Action By
13. SHITSUKE- TRAINING AND DISCIPLINE
“Habit formation and disciplined work place”
Activity
All together cleaning
Do daily physical exercise all
together
Practice pick up component and
rubbish
Wearing helmets goggles hand
gloves etc
Practice dealing with
emergencies
Seeing is believing – Check for
5’S environment
Location Action By
18. SUMMARY
5-S is for you.
Clean-up and organize your work area every day so that each
new day is easier and safer than the day before
Share your input with your leaders so that the tools you need
will be available to you, increasing your efficiency.
Volunteer to help with the 5S tours and 5S events.
Take a good look around...Imagine zero waste/zero
confusion!
