This document describes a project for an event management system. The objective is to create a user-friendly application that allows users to plan event decorations by selecting from a list of options with their costs. It will help clients decorate for events without visiting decorators. The system will store, maintain, and retrieve event data from its database. It is intended to save time and costs compared to manual record keeping. The project will use Java, MySQL, and NetBeans and involve modules for registration, events, notifications, user and volunteer management, and administration.

1. WELCOM
E

2. Minor PROJECT
ON
EVENT
MANAGEMENET
SYSTEM

3. OBJECTIVE OF PROJECT
 Our aim is to make a user friendly application that can let
a user to plan a decoration for an event.
 He can select the event and according to the event the
appropriate decoration can be made.
 Choice of decoration can be made from the list of panel.
 Client will also find out the cost for particular decoration
and virtual representation of that particular decoration.
 The project will help Clients to decorate for an event and
the cost required for particular decoration. No need to visit
decorators.

4. INTRODUCTIO
N

5. What
is
Event
Management?

7. The Aim of Event Management

8. Project Details
 Event Management system manages all the events.
 System very efficiently store, maintain and retrieve data from its
database and can be use for further analysis(data mining & OLAP).
Time saving activity .
At Minimum Cost.

9. Propose
Manual hours that need to spend in record keeping and generating reports
is no longer required. it generate automatically
The data in a centralized way which is available to all the event
managers.
Easy to manage data in database.
user can register for any event from anywhere.
Event manager can update or modify records of user any time.
 Automatically mail to particular user.

10. Scope
This application includes the IT fields.
 Secure Administrative panel.
 Normal users are the participants.
 They have to register for the events.
 Users will have following functions:
Easy communication with the manager
 Event time
 Get instant message about any change Updates easily

11. Feasibility Study
Product : Dream Maker is an event management system. By using this system various users can login for
different events. It eases registration process so it’s a user friendly product.
Operational Feasibility : Operation of the proposed system depend on its various users. These various
user-type mentioned below.
(1)Admin
(2)Manager
(3)Normal User (Participants)/
Admin will make managers for different events. And allocate Login ID. Thereafter Normal User enters
their details and also select events.
Then manager will check user entries and will allot registration id for authentication purpose. Manager
can also change date, time of the events. Here manager responsible to check team size, details. And
manager is responsible to restrict unauthorized people or wrong entries.
After these all process Admin will check all detais of user, work of manager. Admin can make any changes
at any stage.

12.  Economic feasibility :
As no papers required so it reduce cost. It would be
beneficial because only one time development efforts
required. All people are aware of technologies so no
special skills required to run the system.

13. System Requirement Study
1) Hardware Requirements
1) The Hardware Requirements are:
 RAM: 512 MB
 Processor: Pentium - IV onwards
 HDD Space: 2 GB or more
2) Software Requirements
2) The Software requirements are:
 Operating System – Windows
 Internet Browser (Mozilla Firefox/Google Chrome/IE 7-
8)
 Netbean 8.1 , notepad
 MySQL 5.6.17

14. Technology Use
Programming language: JAVA 1.8.0
Hardware interface: 4GB RAM, WINDOWS 8
 Database: MySQL Server 5.6.17
 Tools: Netbeans 8.1, notepad

15. 3) Functional RequirementsR1 : Registration
Description : To enter into this App, user has to register himself first. Requirements of
registration are first name, last name, user name, email-id, password, confirm password etc.
Input : User Details
Output : Filled Registration Details.
Processing : User details are checked with database. Password constraint is checked as per
validation.
R2 : User Login
Description : The System provides facility to login into the system.
Input : Enter username and password
Output : User Profile page
Processing : The system will check the input of user and if valid then login is done. Otherwise
user will be asked to re-enter the username and password.

16. Description : The user can select the event and also select payment method.
Input : Main event , Sub event, Enrollment number, Add team member .
Output : Event selected Successfully ,also see all detail and delete also .
Processing : The system will add selected data into database.
R4 : Forgot Password
Description : The user can send reset link to the mail id to reset password.
Input : Email id
Output : Reset link send to Email id.
Processing : By reset link we can easily change the password and update store in database .
R3 : Select the event

17. Description : The Admin can add manager ,main event ,sub-event also.
Input : main event, sub-event, manager.
Output : Add successfully in database.
Processing : The system will add selected data into database.
R6 : Manager panel
Description :The manager can add volunteer ,main event and sub-event also .
Input :Main event, sub-event
Output : Add successfully in database .
Processing : The system will add selected data into database.
R5 : Admin panel

18. R8 : Logout
Description : The system provides the facility to logout
Input : Select logout option
Output : Logout from the system
Processing : User will logout

19. Flowchart

21. Dream Maker
(Event
Management
System)
Client
Event
Request
User
Manager
database
Event Detail
LogIn/Registration
Access
Grant
Event Grant
Data
alteration
Data
view
Admin

23. Class Diagram

24. ER - Diagram

25. Modules
1.Registration – Participants can register online for any event.
2. Event – Event manager can generate event by this module. They can
edit, delete the information of any generated event.
3. Notification – Participants can get notification about event timing,
place or any updates.
4. User Module – User can register for event. Can easily check event
details times and can contact event manager easily.
5. Volunteer Module – Volunteer can view the details of his/her event
participants. Volunteer has to update the winner of his/her event in the
system.
6. Admin Module – DBA has all the rights. He can add, edit, delete any
information in the system. He can add new event, event manager,
Volunteer as well as update them.

26. Snapshot Of Project

27. Snapshot Of Project

28. Snapshot Of Project

29. Snapshot Of Project

30. Biblography
 www.javatpoint.com
 www.stackoverflow.com
 www.google.com
 www.youtube.com

31. Thank You