Electronic EEO webinar

1. Start Time: 2:00pm EST
Live Webinar:
Webinar Audio:
You can dial the telephone numbers located on your webinar panel.
Or listen in using your microphone or computer speakers.
Welcome!
Employer Solutions
Electronic EEO-1 Reporting

2. Webinar DetailsToday’s Presenter
Mark Boutilier | Net@Work
Senior Solutions Engineer
• Over 30 years developing and implementing HR and Payroll solutions
• HR Practitioner for over 10 years
• Sage Certified trainer and consultant for Sage HRMS
| Employer Solutions

3. Webinar DetailsWebinar Details
• Presentation is roughly 1 hour
• PowerPoint Slide deck and video link will be available at Netatwork.com
• All phone lines are muted
• If anyone has any questions during this webinar – please type them in your
Questions Box located at the bottom of your webinar panel
| Employer Solutions

4. Webinar Details
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5. | Employer Solutions
7/12/20175
Who is the Employer Solutions Practice at Net@Work?
• Largest Sage Employer Solutions practice in North America
• 700+ Sage HRMS Customers
• #1 Sage HRMS Business Partner 2016
• Nine Consultants and Seven Account Managers
• Support On-Premise, Hosted and Cloud HRMS Solutions.

6. | Employer Solutions
Agenda
• Will this continue to be a requirement?
• What is the EEO-1 Report?
• Who has to file?
• How will filing change for 2017?
• How will electronic filing take place?
• How will Sage HRMS accommodate filing?

7. | Employer Solutions
Will the changes be repealed?

8. | Employer Solutions
Will the changes be repealed?
Victoria A. Lipnic, Acting Chair Trump appointeeChai R. Feldblum – Obama Appointee
Jenny R. Yang – Obama appointee
Charlotte A. Burrows – Obama Appointee Vacant Commissioner – Trump appointee
No Changes Repeal New Rules
Vacant Commissioner – Trump appointee

9. | Employer Solutions
What is the EEO-1 Report
• Annual Report to Federal Equal
Employment Opportunity
Commission
• Required since establishment
of EEOC in 1965
• Summary of employee data by
Race, Gender and Job Category
• Employees counted during the
“Workforce Snapshot Period”

10. | Employer Solutions
Who Has to File an EEO-1
100 or more employees in
the workforce snapshot
period or 50 or more
employees if a Federal
contractor.

11. | Employer Solutions
If Some Locations Have Less than 50 Employees
“Consolidated Report”*
125

12. | Employer Solutions
Changes to EEO-1 Report
•Report Requirement Date Moved
•Workforce Snapshot Period Moved
•Inclusion of Annual Wages and Hours
•Strong Preference for Electronic Report
Method

13. | Employer Solutions
Deadline and Workplace Snapshot Changes
July August September October
October November December January February March April
Current Due
Date
Current Snapshot Period
New Snapshot Period
New Due
Date
W-2 Due

14. | Employer Solutions
Annual Wages
• W-2, Box 1Wages (Subject to Federal Income Tax) used to place
employees in one of 12 pay bands.
• Must use Box 1 wages (can’t use Gross Annual Wages)
• Should not annualize wages for part-time employees
• Not related to wages paid in the pay period used for the Workplace
snapshot

15. | Employer Solutions
Wage Bands

17. | Employer Solutions
How will the new pay requirement change the report?
Current Report:
140 combinations
of job, ethnicity
and gender
New Report Format: 1,680
combinations of job, ethnicity,
gender, pay range

18. | Employer Solutions
Hours Worked Must Also be Reported For Each Pay Band
• Total Annual Hours Worked (not just in pay period used for snapshot)
• Default Exempt Full Time => 40 (unless your workweek is less) for
each week worked
• Default Exempt Part Time => 20 (unless your workweek is less) for
each week worked
• Non-Exempt – Total FLSA Work Hours
• No vacation, sick, holiday, PTO etc.

20. | Employer Solutions
Electronic Filing will Be Prefered
“Paper EEO-1 forms will be generated on
request only, in extreme cases where Internet
access is not available to the employer. “
https://www.eeoc.gov/employers/eeo1survey/2007instructions.cfm

21. | Employer Solutions
Electronic Filing Options
https://egov.eeoc.gov/eeo1/login.jsp

22. | Employer Solutions
Electronic Filing Option 2

23. | Employer Solutions
How Has Sage Responded So Far?

24. | Employer Solutions
Probable Solution

26. | Employer Solutions
Net@Work Analysis Reports Coming in August

27. | Employer Solutions
Conclusions
•Employers Publishers have time to prepare.
•No EEO-1 reports will be filed in 2017.
•The filing deadline will be March 31st moving forward.
•The “Workplace snapshot” period will change.
•Report income provided in Box 1 of W-2 and FLSA
hours worked.
•Electronic forms will be preferred.

28. | Employer Solutions
Next Steps . . . .
• Understand how your data will look under the new EEO-1 categories
• Decide how exempt employee hours will be reported
• Review and confirm job classifications with respect to EEO
• Confirm employee classifications don’t over report employee
numbers
• Determine the source of wage and hour data
• Work with your Net@Work consultant to be sure you have all
necessary data and to develop custom reports if necessary.

29. Webinar DetailsThank You For Attending!
Mark Boutilier | Net@Work
Senior Solutions Engineer
(P) 800-719-3307 Ext 4805
mboutilier@netatwork.com
| Employer Solutions
800-719-3307
www.netatwork.com
netatwork.com/blog
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