Spreadsheets Page Setup And Printing


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Step by step guide to some of the options when printing in Excel.

Includes print preview, page breaks, page setup and formula view

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Spreadsheets Page Setup And Printing

  1. 1. Learn how to: <ul><li>See what your printed spreadsheet will look like </li></ul><ul><li>Change margins, page layouts and headings </li></ul><ul><li>Put in page breaks </li></ul><ul><li>Print the spreadsheet showing the formulae that you used </li></ul>
  2. 2. Print Preview <ul><li>It’s always a good idea to see what your print out will look like before you actually print it. </li></ul><ul><li>Then you can avoid wasting paper and printer ink. </li></ul><ul><li>You can do this by using Print Preview </li></ul>
  3. 3. Print Preview: Just click File, then choose Print Preview
  4. 4. Print Preview: Now you can see if your print out looks OK. If it doesn’t, you will need to change some things before you print.
  5. 5. Page Breaks <ul><li>Excel often puts half of a table on one page and the other half on another page. Not much good! </li></ul><ul><li>You can decide where you want one page to stop and a new page to start using Page Breaks </li></ul>
  6. 6. Page Breaks: After you have done a Print Preview, a dotty line like this shows your where one page ends and the next one starts.
  7. 7. Page Breaks : If I select this cell and click on Insert, then choose Page Break my page will start at the start of my table. Much more sensible!
  8. 8. Page Setup <ul><li>You can change the way that your print out will look by using Page Setup </li></ul><ul><li>You can use Page Setup to </li></ul><ul><ul><li>Set the paper size </li></ul></ul><ul><ul><li>Choose portrait or landscape </li></ul></ul><ul><ul><li>Add page headings </li></ul></ul><ul><ul><li>And much more! </li></ul></ul>
  9. 9. Using Page Setup: 1. Click on File and then choose Page Setup
  10. 10. Using Page Setup: You will see this dialogue box. It has several tabs, each one takes you to a different section.
  11. 11. Using Page Setup: The page tab Choose portrait or landscape Choose a paper size
  12. 12. Using Page Setup: The page tab You can scale your work to make it all fit onto one page, but be careful – you might end up with very small writing!
  13. 13. Using Page Setup: The margins tab Choose the margins you want for your paper Print in the centre of the paper
  14. 14. Using Page Setup: The header/footer tab Choose Custom Header
  15. 15. Using Page Setup: Choose what you want in your heading. It’s a good idea to type your name as a heading!
  16. 16. Using Page Setup: Choose what to print. You might want to tick this to print the gridlines. The sheet tab
  17. 17. Printing Out Your Formulas <ul><li>You can show someone what calculations your spreadsheet is doing. </li></ul><ul><li>Watch out – this will change all of your column widths, but DON’T PANIC – they will change back! </li></ul>
  18. 18. Printing Out Your Formulas : Just click Tools, then choose Options
  19. 19. Printing Out Your Formulas : This dialogue box will appear. Click to put a tick (check) next to formulas. Then Click OK
  20. 20. Printing Out Your Formulas : Now you can see the formulas. This is what will print out DON’T PANIC about the column widths! Just leave them as they are.
  21. 21. Printing Out Your Formulas : To change back, just click Tools, then choose Options. Then get rid of the tick next to formulas. Easy!
  22. 22. Summary: <ul><li>Use Print Preview before you print your work. Choose File -> Print Preview </li></ul><ul><li>Use Page Setup to change the way that your work looks when you print it. </li></ul><ul><li>Choose File -> Page Setup </li></ul><ul><li>To display your calculations, choose </li></ul><ul><li>Tools -> Options and click on Formulas </li></ul>