Word Module 3 Sept 28, 2007


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Word Module 3 Sept 28, 2007

  1. 1. MSWord for Teachers Module 3
  2. 2. Module 3 Tutorial <ul><li>Welcome to the tutorial for module 3. </li></ul><ul><li>The purpose of this tutorial is to help you create assessments for use in your classroom. </li></ul><ul><li>This project is a little more complicated than the two before it. Creating and saving assessments is a great timesaver, so learning these Word components will be well worth your time and efforts! </li></ul>
  3. 3. Before we get started . . . <ul><li>Remember that the toolbar pictured may look different from yours, but the functions are still the same. </li></ul><ul><li>In Module 1, we covered basic document formatting. </li></ul><ul><li>In Module 2 we: </li></ul><ul><li>Changed the page orientation to landscape. </li></ul><ul><li>Chose an appropriate text size. </li></ul><ul><li>Inserted borders. </li></ul><ul><li>Aligned text vertically . </li></ul>
  4. 4. Objectives: <ul><li>Identify the document using Header and Footer. </li></ul><ul><li>Insert Page Numbers into the footer. </li></ul><ul><li>Organize information using Bullets and Numbering. </li></ul><ul><li>Highlight information using an alternate Line Spacing. </li></ul><ul><li>Organize information using Draw Table. </li></ul><ul><li>End pages using Page Break. </li></ul>
  5. 5. My Document <ul><li>I’ve got a science quiz that only looks OK. I’d like to clean it up so that it is more user friendly for the student. </li></ul>
  6. 6. Header & Footer
  7. 7. Header & Footer <ul><li>Headers and footers provide information that shows up on every page in a document. </li></ul><ul><li>Headers and footers can be used together, but one can be used independently of the other. </li></ul><ul><li>You can use headers and footers to identify the document, the writer, the date, page numbers. Whatever you would like to show up on every page can be put into a header or footer. </li></ul>
  8. 8. Header & Footer – Example <ul><li>Here is a header and footer I used on an assignment that I made for Algebra. </li></ul><ul><li>The data in gray will show up on every page. </li></ul>Header Footer
  9. 9. Header & Footer – How To <ul><li>Click on the View menu found at the top of the screen. </li></ul><ul><li>Click on Header and Footer. </li></ul>
  10. 10. Header & Footer – How To <ul><li>Header and footer sections will open with a small Header and Footer menu. </li></ul><ul><li>The Header and Footer menu moves from the header to footer sections as you scroll from one to another. </li></ul>
  11. 11. Header & Footer – How To <ul><li>To enter text, move the cursor to the section header or footer section and enter the text. </li></ul><ul><li>Within the header or the footer, you can align text or change the font face and size. </li></ul><ul><li>You can even change the right and left margins. </li></ul>
  12. 12. Header & Footer – How To <ul><li>I’m going to put the quiz title in the header: </li></ul><ul><li>I’ll put my name and the year in the footer so I’ll know what year I last modified the quiz. </li></ul>
  13. 13. Page Numbers
  14. 14. Page Numbers <ul><li>Page numbers can be inserted into the headers or the footers. </li></ul>
  15. 15. Page Numbers – Example
  16. 16. Page Numbers – How To <ul><li>To insert a page number in a header or footer, move the cursor to the spot where you want the page number. </li></ul><ul><li>On the Header and Footer menu, click on the white button that has a # sign. This inserts the page number. </li></ul>
  17. 17. Page Numbers – How To <ul><li>When you are finished with the header and footer, click on the close button on the menu. </li></ul><ul><li>The menu will close and your cursor will be back in the body of your text. </li></ul><ul><li>Now my document’s pages will all be numbered within the footer. </li></ul>
  18. 18. Bullets & Numbering
  19. 19. Bullets & Numbering <ul><li>Bulleted or numbered lists make your documents more readable and visually interesting. </li></ul><ul><li>You can quickly add bullets or numbers to existing lines of text, or Word can automatically create lists as you type. </li></ul>
  20. 20. Bullets & Numbering – Example
  21. 21. Bullets & Numbering – Example <ul><li>The Bullets and Numbering Menu offers several choices. </li></ul><ul><li>Bullets or numbering will work for your needs most of the time. </li></ul>
  22. 22. Bullets & Numbering – How To <ul><li>To insert bullets or numbers after you have typed the text: </li></ul><ul><li>Highlight the text you want to bullet or number. </li></ul><ul><li>Click on the Format menu found at the top of the page. </li></ul><ul><li>Choose Bullets and Numbering. </li></ul>
  23. 23. Bullets & Numbering – How To <ul><li>When the Bullets and Numbers menu pops up, choose one. </li></ul><ul><li>Then click on a box that best fits your material. </li></ul><ul><li>Then click OK. </li></ul>
  24. 24. Bullets & Numbering – How To <ul><li>I’ve got a couple of areas that could use numbers or bullets. </li></ul><ul><li>This section really needs some numbering. </li></ul><ul><li>After adding the numbers, it looks like this: </li></ul>
  25. 25. Bullets & Numbering – How To <ul><li>The short answer section could be bulleted. </li></ul><ul><li>Before the bullets: </li></ul><ul><li>After the bullets: </li></ul>
  26. 26. Line Spacing
  27. 27. Line Spacing <ul><li>You can change the spacing between the lines or the spacing before or after each paragraph. </li></ul>
  28. 28. Line Spacing – Example Single Double 1.5
  29. 29. Line Spacing – How To <ul><li>Select the text where you want to change the spacing. </li></ul><ul><li>Click the Line Spacing Button. </li></ul><ul><li>Then choose the spacing you would like to use. While the text is highlighted, you can try several different spacings. </li></ul>
  30. 30. Line Spacing – How To <ul><li>These section needs more room between the numbered items. </li></ul><ul><li>Double spacing gives the student more room to write answers. </li></ul>
  31. 31. Draw Table
  32. 32. Draw Table <ul><li>A table is made up of rows and columns of cells that you can fill with text and graphics. </li></ul><ul><li>Tables are often used to organize and present information. </li></ul>Row Column
  33. 33. Draw Table – Example
  34. 34. Draw Table – How To <ul><li>Move the cursor to where you want the table to begin in the document. </li></ul><ul><li>Click on the Insert Table Button on the toolbar. </li></ul><ul><li>Remember that your button may be in a different place than mine, but it looks the same. </li></ul>
  35. 35. Draw table – How To <ul><li>A grid will appear when you click on the Insert Table button. </li></ul><ul><li>You can drag your cursor to select the number of rows and columns you want. </li></ul>
  36. 36. Draw Table – How To <ul><li>The Insert Table button works great for tables up to 4 rows and 5 columns. </li></ul><ul><li>For bigger tables, you can use the Table Menu. </li></ul><ul><li>Move your cursor to where you want the table to begin in the document. </li></ul><ul><li>Click on the Table Menu at the top of the page. </li></ul>
  37. 37. Draw Table – How To <ul><li>Click on Draw Table. </li></ul><ul><li>A new menu will appear called Tables and Borders. </li></ul>
  38. 38. Draw Table – How To <ul><li>Click on the button that looks like a a table. </li></ul><ul><li>Now you get a menu that allows you to choose how many rows and columns you want. </li></ul>
  39. 39. Draw Table – How To <ul><li>In my quiz, I have some information that a table will help to organize. </li></ul><ul><li>I tried to organize it using my tab button, but when I changed my margins, it didn’t stay in place. </li></ul>
  40. 40. Draw Table – How To <ul><li>Since I’ve already got the information typed, I can draw the table and cut and paste the material or I can just retype it into the table. </li></ul>before after
  41. 41. Page Break
  42. 42. Page Break <ul><li>When you fill a page with text, Word inserts an automatic page break and starts a new page. To force a page break at a specific location, you can insert a manual page break. </li></ul><ul><li>You may want to do this to ensure that certain information stays together. </li></ul>
  43. 43. Page Break – Example <ul><li>This is a sub plan I left. These pages run together. </li></ul><ul><li>This is the same sub plan with page breaks, and it’s much easier for the sub to read. </li></ul>
  44. 44. Page Break – How To <ul><li>To insert a page break, position the cursor where you want the new page to begin. </li></ul><ul><li>Click Insert in the toolbar menu. </li></ul><ul><li>Choose Break. </li></ul>
  45. 45. Page Break – How To <ul><li>A Break Menu will appear. </li></ul><ul><li>Choose Page Break. </li></ul><ul><li>Click OK. </li></ul><ul><li>The pages separate at the proper place. </li></ul>
  46. 46. Page Break – How To <ul><li>I want my page to break before the table. Right now the table is split between two pages which will be awkward for the student. </li></ul>
  47. 47. Page Break – How To <ul><li>I put a page break in before the table. </li></ul><ul><li>Now the table is all on one page. </li></ul>
  48. 48. Review
  49. 49. Review <ul><li>In Module 3, you learned how to: </li></ul><ul><li>Add repeating information to the Header and Footer . </li></ul><ul><li>Insert Page Numbers into the footer . </li></ul><ul><li>Use Bullets and Numbering to organize information. </li></ul><ul><li>Change the Line Spacing </li></ul><ul><li>Put data into a table Draw Table. </li></ul><ul><li>End pages where you want using Page Break . </li></ul>