1. Mary A. Simon
10374 Scripps Poway Pkwy Unit 55
San Diego, California 92131
Mobile (404) 384-0427
E-mail simonsez53@hotmail.com
Administrative Professional
27 years of Administrative Services experience with an Associates of Science Degree in Office Administration.
PROFESSIONAL STRENGTHS:
 Exemplary Written And Verbal Skills
 Team Builder/Team Player
 Excellent Presentation Skills
 Event Planning
 Drawing Management/Status Accounting
 Record Management & Document Filing
 Data Management
Education:
Associate of Science Degree (AS): Office Administrations
South University – Savannah, Georgia
Computer Skills:
Proficient Microsoft Office Suite, SAP NetWeaver Portal, CAS2.2 Enterprise System
Professional Experience:
San Diego Gas and Electric, San Diego, Ca.
Administrative Management Assistant
February 2014 – TBD (ACT-1)
• Extensive experience providing senior executive level administrative support and managing
general office needs to include managing complex calendars and scheduling meetings and
appointments
• Creates, maintain and update databases and deliver customized reports on demand
• Excellent writing/editing skills for preparing correspondence, memos, and informational material
• Experience executing, coordinating, and managing event planning for programs, special events,
meetings, and receptions
• Arrange for conferences, meetings and customer visits as required
• Ability to read, interpret and analyze financial data
• Makes travel arrangements, sorts mail
• Proficiency in MS Office Suite, various email, database, and desktop publishing programs
• Time Keeping, Payroll and Onboarding new employees
General Atomics Aeronautical Systems (Volt Staffing), Poway, Ca.
Management Assistant
June 2013 – Aug 2013
• Coordinated Program Director’s calendar, answering telephones, and recognizing priority calls
• Performs a variety of receptionist duties: escorts visitors, answers, directs, screens, and places
telephone calls for the department, assuring that all receive efficient and courteous service
• Coordinates office activities, prepares correspondence, inter- office memos, reports and sensitive
documents on MS Office Suite
• Data entry, Scanning, and retention of documents
• Maintain Outlook calendars for the Director of Programs
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2. CCA &B, dba Elf on the Shelf - Kennesaw, Ga
Office Manager
May 2007 – May 2013
• Assist in customer Service, taking customer orders and keeping track of their accounts
• Assist book signings and trade shows
• Coordinate and make arrangements for conferences, meetings and events
• Coordinates office activities, prepares correspondence, reports and miscellaneous documents using
MS Office Suite Ordering office supplies, sorting mail and making appointments for owners to
their calendar
Lockheed Martin Maritime Systems & Sensors via Telesis Corporation - San Diego, Ca
Senior Administrative Assistant
June 2004 – June 2005
• Provided Administrative support to three (3) Engineering Integrated Product Teams
• Set up international and domestic travel arrangements using SATRN
• Provided support for the quality management system by creating, coordinating, and controlling
project documents and drawings
• Transcribed notes taken at product team meetings for official publication and distribution and
performed other assigned duties as required
• Data entry, scanning and retention of documents
Gulfstream Aerospace - Savannah, Ga.
Data Management/Document Control Specialist - Manufacturing Department
February 1997 – November 2001
• Assisted the manufacturing engineering department and quality department in compliance with
quality control standards
• Supporting the quality management system by creating, coordinating, and controlling project
documents, data and drawings throughout the aircraft build cycle
• Experience creating, routing, and inputting CDRL approval packages
• Followed proper methods for the identification, issuance, indexing, distribution, revision,
collection, access, filing, storage, and maintenance/disposal and archiving of documents, data,
drawings and quality records
• Ensured that all record-keeping requirements were fulfilled
Administrative Assistant (Central Tool Storage Department)
Jan.85 – Jan.97
• Distributed and tracked specialized tooling throughout the facility.
• Assured that procedures were in place to classify and maintain records.
• Acted as liaison for tool design and purchasing department to obtain material for tool bill.
• Performed miscellaneous administrative duties as required.
Human Resources Administrative Assistant (Human Resources Department)
Feb.84 – Jan.85
• Tracking and filing new employee records.
• Performed employment verifications.
• Assisted in setting up interview schedules for potential new hires
• Performed other personnel operations as required.
Additional Duties/Specialized Training:
• Adjunct Instructor – Leadership and development
• Personal Assistant
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