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Updated Vidya Acharekar

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Updated Vidya Acharekar

  1. 1. VIDYA ACHAREKAR Account-Clerk /Finance Clerk /Record Management Specialist 468 Fox Hall Way, Kanata, ON K2M 0G2 Tel: (613) 435-6441 E-mail: acharekarv@gmail.com EDUCATION/CERTIFICATIONS Accounting and Payroll Administration Algonquin College Ottawa, ON Microsoft Certified Professional (MCP) Information Technology Diploma, C.I.T.C College Toronto, ON HIGHLIGHTS OF QUALIFICATIONS Level (II) Secret Clearance • Level (II) Secret Clearance • Strong planning and organizational skills • Excellent communication, customer service, interpersonal and problem solving skills • Ability to deal with all levels of management and adapt quickly to new technologies • Ability to follow direction, multi task and learn new tasks quickly COMPUTER SKILLS • Working knowledge of Simply Accounting and QuickBooks • Software: MS Office Suite(2010-2013) Oracle SAP, PeopleSoft, MS Exchange, Crystal Report, Adobe Acrobat 10 pro and Photoshop • Operating systems: Windows 7/ 2010/2007/XP/2003 WORK EXPERIENCE Department of National Defense MASIS Project April2016-July 2016 (3 months) Records Management Specialist • Managing disposition of files and destruction of paper records • Preparation of documents for high speed scanning and moved electronic information to the appropriate electronic files and folders. • Maintain tracking system for files held in section and at other agencies • Verifying documents for accuracy • Classifying documents and filing appropriately Writing summaries for electronic searches Labeling files according to retention and disposal schedule Gathering statistics and data to prepare routine reports • Classification structures, file plans, and recordkeeping structures • Retention and disposal schedules and processes; • Identification and protection of vital records, formal records disposition processes • Inventory of MASIS Project Department of National Defense (NDHQ) Chief of Military Personnel March 2015-March 2016 (12 months) Records Management Clerk/Specialist • Applying the retention and disposition schedules to the file plan structure within their repositories in accordance with the DSCDS. • Scanning, arranging files, sorting and indexing pension files. Using Adobe Acrobat and Adobe Photo shop • Handling and processing military pension files for imaging, scanning and filing.Canforgen files scanned using Adobe Photoshop • Conducting disposition of an organization’s records using an official file plan.
  2. 2. • Providing guidance and training to staff on records management • Classifying records according to the categories of information resources business value (IRBV), information resources of enduring value (IREV) and Transitory information • Acquiring authority for disposition of records as defined by unit business practices • Review and Quality control of documents and maintain electronic and manual filling systems, • Assisting in the preparation of pension filing according to retention and disposal schedules. • Maintaining ongoing communication regarding procedures for the revision, review, approval, retrieval and archival of records, regardless of format. • Ensuring the adherence to policies and strategies using records management systems. • Verifying pension files for accuracy • Ensure Quality control processes in place are being carried out .Ensure accuracy and consistency in file treatment and digital records storage. Moved electronic information to the appropriate electronic folder • Organized and prioritize work load • Provide assistance in the monitory and evaluation of the Recordkeeping policies and regulations. • Provide advice and guidance in the field of Recordkeeping as relates to the implementation of Recordkeeping policy, regulations and legal requirements. • Cleaning files (removing staples, paperclips etc.) • Technical Environment: MS Outlook (Outlook and Excel), Windows XP, Windows 7 Experience with large Desktop scanners and large Format, Using Adobe Acrobat 10 pro Health Canada Dec 2014 - Feb 2015(3 months) Project Administrator/Records Management • Provided information and guidance and respond to inquiries from management, staff, and clients, explain program services, regulations, policies, procedures and guidelines to clients. • Reviewed client requests/applications for completeness and finalize documentation to process applications and requests; using Microsoft Excel • Evaluated information and data associated with applications and requests to determine eligibility for services and products using Microsoft word • Verified adherence to policy and guidelines and process requests; input to various databases and maintain records • Participated in the analysis and investigation of issues and problems; contribute to background research and information collection and synthesis • Contributed to the implementation, monitoring and evaluation of programs and services, identify and recommend courses of action draft reports and summaries • Searched online and web system to find information regarding license issue. • Delivered research and reference services to client • Provide advice and guidance in the field of licensing and legacy Records management and E-Records sustainability • Handled written and verbal correspondence; composed, edited and distributed correspondence to appropriate units • Technical Environment: MS Office (Word, Excel and Outlook) Aboriginal Affairs and Northern Development of Canada Jan 2014-November 2014(11 months) Records Management Clerk/Finance clerk • Prepared and validated files for scanning and scanned large format land maps • Indexed land registry documents using Fortis • Maintained and updated databases of all registery of land and all file retrievals and returns. • Delivered research and land registry services to LAC and delivered library services. • Provide assistance in the monitory and evaluation of the Record keeping policies and regulation • Labelled files according to retention and disposal schedules. • Technical Environment: MS Outlook (Outlook and Excel)
  3. 3. Industry Canada (Canada Business Network) Feb-2013-Oct 2013 (9 months) Accounts clerk/Records Management • Developed a database utilizing Crystal Report for investors, and generate the Crystal Report on Spreadsheets. (Microsoft Excel2010), Microsoft Outlook • Assisted in opening licensee and client mail (Invoice and cheques) received for payment of license annual fee. Performed general office duties such as records management, photocopying, faxing and email • Sorted put in order and balanced cashiers cheques once cashier has processed, approximately 300 transaction using Microsoft Excel. • Identified and analyzed content management issues and provided recommendations for improvements • Handled written and verbal correspondence; composed, edited and distributed correspondence to appropriate units • Technical Environment: MS Outlook (Outlook and Excel) Canada Revenue Agency, Ottawa March-June 2012(4 months) Electronic Data Processor/Records Management • Verified and keyed -in information from 2011 tax returns using SAP • Provided records management services for tax documents (filing, photocopying, storing) National Research Council of Canada (Records Mgmts. Services, Building M-58) Sept-Oct 2010 (2 months) Records Management • Entered relevant information in the File Index System. Determined relevant entries to be made in the numerical, keyword, document tracking, security classification, and cross-reference and volume information indexes • Ensured accuracy and consistency in file treatment and digital records for storage. • Labelling files according to rent ion and disposal schedules • Assisted in the review of files to ensure correct classification and completion. • Delivered research and reference services • Coordinated of information storage requirements. • Technical Environment: MS Outlook (Outlook and Excel) Canada Revenue Agency, Ottawa April-June 2010 (3 months) Electronic Data Processor/Records Management • Verified and keyed-in information from the 2009 tax returns using SAP • Performed general office duties such as photocopied and faxed • Provided records management services for tax documents (filing, photocopying, storing) Davis & Henderson, Ottawa June-September 2009 (3 months) Claims Assessor/Records Management • Verified and validated client information and processed medical/health records of Public Service Workers • Verified stamps and signatures and data entered, expenditure amounts and DIN numbers
  4. 4. Royal Bank, Toronto Administrative Assistant/Account Payable Clerk/ Account Services Representative October 2002- August 2008 • processed clients fixed loans, variable Royal credit line payments and closing loans using DDA (OLBB loan application), SRF and balancing on People Soft • Posted dropped transactions through SGR system Administrative Assistant • Performed general office duties such as photocopying, faxing and email Account Services Representative • Worked on five year loans and current account history • Prepared loan interest letters and processed service charges • Maintained and update databases of all file of business clients Accounts Payable Clerk January 2004 - April 2004(4 months) • Assisted with the Manual Action Report project using SAP • Encoded credit/debit service charge back slips • Identified and analyzed content management issues and provided recommendations to management for improvement. Administrative Support Oct 2002-July 2003(10 months) • Processed Transit and Account Manager Status on SRF Workbenches, an application used by RBC • Received and verified invoices and requisitions for goods and services using Excel. • Data Entered invoices for payment using SAP , (Account payable Module) • Organized and prioritized work load verified document for accuracy Citibank, Toronto January-March 2005 (3 months) Administrative Support/Records Management • Entered existing or new customer information for Credit Shield Insurance • Typed and proofread correspondence • Ordered supplies and maintained inventory and records. Maintained filing system. Purolator Courier Ltd., Mississauga August 2003 –November 2004 Data Entry Clerk/Records Management • Worked within the billing department and transferred data listed on the waybill using SAP software • Managed records and packages (storage, filing and retrieval) Ministry of Health (Trillium Drug Plan), Toronto January - March 2000 (3 months) Administrative Assistant
  5. 5. • Archived patient files and insurance documentation. Experience in managing a filing system (electronic & paper) • Handled written and verbal correspondence; composed, edited and distributed correspondence to appropriate units • Recorded action on sensitive issues and released information to authorized parties
  6. 6. • Archived patient files and insurance documentation. Experience in managing a filing system (electronic & paper) • Handled written and verbal correspondence; composed, edited and distributed correspondence to appropriate units • Recorded action on sensitive issues and released information to authorized parties

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