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Ms project 2016 overview


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MS project 2016 Overview

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Ms project 2016 overview

  1. 1. MS Project Overview Prepared By Maher Al-Mohamad ERP Functional Analyst
  2. 2. Objectives • Projects management Basics • Getting started with MS Project • Creating a project ( Tasks, Resources, …) • Views and Reports
  3. 3. Projects Management Introduction
  4. 4. A temporary endeavor undertaken to create a unique product, service, or result. A Project is
  5. 5. Project Life Cycle (Phases) • Initiation • Planning • Execution • Closure Initiation Closure Planning Execution
  6. 6. The application of knowledge, skills, tools, and techniques to project activities, in order to meet or exceed stakeholder needs and expectations from a defined project - balancing the following: • Scope, time, cost, and quality • Stakeholders’ expectations • Requirements (needs) vs. unidentified requirements (expectations) Projects Management is
  7. 7. Monitoring and Controlling PM Process Groups • Initiating • Planning • Executing • Monitoring and Controlling • Closing Initiating Closing Planning Executing
  8. 8. Project Life Cycle with PM
  9. 9. Project Manager A project manager is a professional in the field of project management. Project managers can have the responsibility of the planning, execution, and closing of any project.
  10. 10. MS Project Microsoft Project is a project management software program, which is designed to assist a project manager in developing a plan, assigning resources to tasks, tracking progress, managing the budget, and analysing workloads.
  11. 11. Note Microsoft project expert isn’t a replacement for the project manager. Microsoft Project doesn’t ensure a successful project if a person doesn’t understand project management. However, Microsoft Project can assist a project manager in becoming more effective.
  12. 12. MS Project Getting Started
  13. 13. Start a new project
  14. 14. The MS Project interface Toolbar Ribbon Main Screen components
  15. 15. Schedule a Project from a Start or Finish Dates
  16. 16. Setting working Days
  17. 17. Gantt Chart Task Spreadsheet Gantt Diagram
  18. 18. Working with Tasks List Adding the essential data of tasks : Task name Duration (D, W, H, M, Mo) Predecessors
  19. 19. Task Information Task Mode, Milestones, Summary, Sub Task, …
  20. 20. Task Relationships
  21. 21. Creating Tasks Relationships Note: MS project will calculate dates based on the durations of the tasks, their relationships and the start date set for the project, however it is possible to change the starting date of a task (if necessary) By double clicking on a Task or milestone, and using the fields related to the dates (Start or Finish).
  22. 22. FS Finish-to-Start Relationship Task/Resources Successors Duration Predecessors FS
  23. 23. SS Start-to-Start Relationship Task/Resources Successors Predecessors SS
  24. 24. FF Finish-to-Finish Relationship Task/Resources Successors Predecessors FF
  25. 25. SF Start-to-Finish Relationship Task/Resources Successors Predecessors SF
  26. 26. Overlap Task/Resources Successors Predecessors Overlap
  27. 27. Lag Task/Resources Successors Predecessors Lag
  28. 28. The Critical Path CP is the flow of tasks, of which, a delay in any one of these tasks will cause a delay to the project. It is the longest path through the project network diagram and the shortest possible time to complete the project.
  29. 29. Showing Critical Path
  30. 30. Project Statistics
  31. 31. Working with Resources List You can use the Resource Sheet to create a list of the people, equipment, and material resources.
  32. 32. Assigning Resources to Tasks 1. Assign Resources Using Task List Resources Name Column
  33. 33. Assigning Resources to Tasks 2. Assign Resources Using Task Information, Resources Tab
  34. 34. Assigning Resources to Tasks 3. Assign Resources Using Resource Tab
  35. 35. Over allocated Task Resource
  36. 36. Complete adding Task Resources
  37. 37. Project Statistics – Cost Updated
  38. 38. Task Usage View
  39. 39. Network Diagram View
  40. 40. Task Form
  41. 41. Resources Form
  42. 42. Resources Using View
  43. 43. Team Planner View
  44. 44. Calendar View
  45. 45. Resource Overview Report
  46. 46. Cost Overruns Report
  47. 47. Printing the Project Map
  48. 48. Thank You Maher Al-Mohamad ERP Functional Analyst