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Omnibus Guidelines
on the Regulation of
Operations of Parent-
Teachers Association
March 3, 2022
Omnibus Guidelines on the Regulation of Operations of Parent-
Teacher Associations
1
Scope
March 3, 2022
Omnibus Guidelines on the Regulation of Operations of Parent-
Teacher Associations
2
• Apply to all public schools offering K to 12 Basic Education Program
• Cover all private and non-deped-managed basic education schools to the extent
applicable
• Applicable to all levels of DepEd in effectively regulating the operations of the PTA
• Apply to the engagement of various DepEd Personnel and stakeholders.
Membership
GENERAL MEMBERS
• shall be limited to parents, or in
their absence, the guardians of
duly enrolled learners, as well as
teaching and non-teaching
personnel in a basic education
school, whether public or private
• Membership in the PTA shall not
be restricted by the nonpayment
of the PTA membership dues,
which shall be purely on a
voluntary basis
TEACHERS & SCHOOL HEADS
• A teacher-member elected as a
member of the BOD shall not be
elected as an officer, except as a
Secretary of the SPTA.
• The school head shall only serve as
adviser to the SPTA.
TEACHER WHO ARE PARENTS
• A teacher-member with a child
enrolled in the school where he/she
is assigned may only participate as a
parent/guardian-member and may
not only be elected as Secretary of
the HPTA.
• teacher-member has a child in
another school may not be elected as
HPTA President, Vice-President, or
Treasurer.
• A school head may be elected as a
PTA officer of another school where
his/her child is enrolled, except for
the positions of SPTABOD
Chairperson, Vice-Chairperson, or
Treasurer.
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Omnibus Guidelines on the Regulation of Operations of Parent-
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DUTIES OF
PARENT-MEMBERS
• To attend PTA meetings, including general assemblies.
• To participate in the election of PTA officers.
• To actively support and participate in PTA programs,
projects, and activities.
• To support teachers in their teaching and non-teaching
duties.
• To help the school implement programs and projects
including, but not limited to, Brigada Pagbasa, Brigada
Eskwaela, Gulayan sa Paaralan Program, monitor attendance
of learners at risk of dropping out, and promote health and
nutrition programs.
• To monitor learner performance and provide feedback to the
teacher concerned.
• To give feedback on school policies and programs for
consideration of homeroom adviser and/or school
authorities.
• To help promote DepEd advocacies, campaigns, and other
programs on ensuring the delivery of a quality education.
• To perform such other duties and responsibilities, which may
be promulgated by the SPTA in its by-Iaws subject to the
existing laws, policies, and DepEd rules and regulations.
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Omnibus Guidelines on the Regulation of Operations of Parent-
Teacher Associations
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Guardian - Refers to a person or an individual
appointed by a competent court as the legal guardian of
the learner
For purposes participating as member:
• an individual, authorized in writing by the
biological parent/s, to whom the physical care
and custody of the learner has been
entrusted;
• a relative of the learner within the fourth
degree of consanguinity or affinity: Provided
that, said relative has the physical care and
custody over the learner and said relative is
living in the same household as the learner;
• an individual who holds a certification from
the barangay stating that the individual has
physical care and custody of the learner, and
such individual is providing financial and
other support to the learner;
• in the case of an orphan, the individual or the
head of the institution who has the physical
care and custody of the learner.
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Omnibus Guidelines on the Regulation of Operations of Parent-
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Requirements to become Guardian-member:
Contents of affidavit
• must execute a notarized affidavit to be submitted to the
homeroom adviser, copy furnished the school head,
• affidavit must be supported by another affidavit executed
by at least one disinterested person corroborating the
declaration stated in the affidavit of such individual
intending to be considered a guardian.
• Objection of biological parents to the guardianship maybe
made in writing stating the reason for such objection
• stating the facts of his
guardianship,
• a general narration as to the
location or whereabouts of
the natural or biological
parent/s, and
• the reason/s why the parent/s
cannot physically care for the
learner.
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Omnibus Guidelines on the Regulation of Operations of Parent-
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COMPOSITION
OF SPTA-BOD
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SPTA-BOD
Composition
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REMOVAL AND FILL-UP VACANCY
REMOVAL
• In case of transfer, drop-out,
expulsion, or death of learner;
resignation or death of SPTA
BOD/FPTA BOD
• The member shall be automatically
removed from office
• In case the learner returns, the PTA
member may still run for office in the
following SY, however the
discontinued term shall constitute as
one full term.
Fill-up of vacancy
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SPTA-Committees
(may create other committees)
Grievance
• Chairperson- designated by SH
from among the BOD
• Two members: designated by SH
from among the SPTA members,
provided members are of good
standing in the
school/community as
recommended by the SPTA-BOD
disciplinary
• Chairperson – designated by SH
from among the BOD
• Two members: designated by SH
from among the SPTA members,
provided members are of good
standing in the
school/community as
recommended by the SPTA-BOD
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Omnibus Guidelines on the Regulation of Operations of Parent-
Teacher Associations
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PTA
Activities
Omnibus Guidelines on the Regulation of Operations of Parent-Teacher Associations March 3, 2022 19
PTA
Activities
Omnibus Guidelines on the Regulation of Operations of Parent-Teacher Associations March 3, 2022 20
PTA
Activities
Omnibus Guidelines on the Regulation of Operations of Parent-Teacher Associations March 3, 2022 21
DUTIES OF ELECOM
FORM OF NOTICE
• The ELECOM shall prepare the Notice of Meeting for the election
of officers of the HPTA, GTPTA, and SPIA-BOD. The Notice shall
include the following:
• date of notification;
• meeting agenda;
• list of positions to be filled and its respective duties and
responsibilities;
• date, time, and venue of the meeting;
• And mode of communication for the conduct of the
meeting (physical or face-to-face, remote, or hybrid
communication).
• In relation to Section 1O.6, the ELECOM shall determine the most
appropriate mode of the conduct of the meeting.
DISSEMINATION OF NOTICE
• The ELECOM, through the homeroom adviser, shall
disseminate the Notice of Meeting at least ten (10)
calendar days prior to the date of the election, through
available and appropriate dissemination strategies such
as: (a) giving of notice slip to learners; (b) posting in the
school's bulletin board or other conspicuous places
within the school campus; (c) posting in the official social
media page of the school; (d) sending text
messages/calls, chats, emails; and/or (e) other
communication platforms, as applicable.
• On or before the stated date of election, the ELECOM
shall orient the PTA members on the election procedures
for all PTA officers, as well as the roles and responsibilities
of the PTA.
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DUTIES OF ELECOM
• adopt rules and regulations that will ensure free, honest, and orderly election, whether regular or run-off elections;
• designate the homeroom advisers as presiding officers to help ensure that election procedures, requirements, and
timelines are strictly followed, including the verification of identity of voting PTA members;
• rule on any question or Protest regarding the conduct of the elections; and
• proclaim all duly elected PTA officers.
• immediately after the proclamation of the winners or upon resolution of any election protest, the ELECOM shall tum over
all the election results and materials to the school head for safekeeping and documentation, subject to the provisions of
RA 1O173 (Data Privacy Act of 2ol2l and the Executive Order No. 2, s. 2O16 issued by the Office of the President on July
23, 2016 on Freedom of Information;
• The ELECOM may also promulgate and issue additional guidelines relative to the conduct of PTA elections that are
consistent with these guidelines.
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ELECTION PROCEDURES
presiding OFFICER’S DUTIES
• supervise the conduct of elections;
• conduct the voting in the designated polling place
and administer the counting of votes;
• maintain order within the polling place and its
premises;
• ensure the integrity and secrecy of all documents
related to the conduct of election; and
• facilitate and perform other functions for the
smooth implementation of the voting process.
Designation of presiding officers
• HPTA: The homeroom adviser shall sit as presiding
officer. In the absence of the adviser, ELECOM may
designate another adviser who completed her
HPTA election and willing to substitute
• GrPTA: ELECOM designates a presiding officer
among the grade level homeroom advisers who is
the most knowledgeable
• Upon confirmation by ELECOM, presiding officer
may designate parent/guardian-member to assist
but the latter shall be disqualitied to run for any
HPTA position.
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MODES OF ELECTION
PHYSICAL
• PTA shall sign the attendance
sheet to record their
participation and determine
quorum
• Votation shall be done viva-voce
or secret ballot. FPTA/SPTA shall
be by secret ballot
• In case of tie, toss coin or run-off
shall be conducted
hybrid
• combination of physical (face-to-face) and
remote communication (online and/or offline)
may be used in the conduct of elections as
may deem appropriate or practicable under
the circumstances of the PTA members.
• PTA members who cannot physically attend
the election may vote through remote
communication: Provided, that he/she shall
notify in advance the presiding officer of
his/her intention to vote or attend through
remote communication.
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MODES OF ELECTION
REMOTE (ONLINE)
• Members who cannot physically attend meetings
or cast a vote may participate through remote
communication
• Parent/guardian members shall immediately notify
whether he elects to participate remotely
• Access the meeting link as stated in the notice of
the meeting
• Presiding officer shall always call the names of the
present PTA members based on the attendance to
enable them to cast their vote
REMOTE (OffLINE)
• Presiding officer shall verify the mobile numbers of PTA
members and determine who will participate via text or
phone call. Must ensure no proxy voting
• Presiding officer sends a text message explaining the
processes and rules of remote offline election as well as
the names of the nominated officers
• Allot 10 to 20 minues to gather the nominations per
position, consolidate and send to the PTA members for
vote.
• Allot 10 to 20 minutes for the votation, tally the votes,
and repeat the process.
• Send text message announcing the elected PTA officers
• In the interest of fairness and transparency, toss coin for
tie-breaking shall be recorded on camera.
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ELECTION PROTEST
• a candidate who intends to file a protest must first take an oath before the ELECOM of his/her intention to
file an election-related protest within sixty (60) minutes from the time that the elected officers have been
proclaimed. Failure to comply within this period shall automatically forfeit the candidate's right to protest;
• a formal protest in writing must be filed before the ELECOM, duly supported by evidence, within twenty-four
(24) hours after taking an oath of intention to file; and
• the ELECOM shall investigate and/or conduct a recount (if prayed for by the protestant or the candidate filing
the election protest) and resolve the election protest within forty-eight (48) hours from receipt thereof.
• The decision of ELECOM shall be final and executory.
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MEETINGS
Convening SPTA-GA
• The first General Assembly shall be convened by the
incumbent SPTA-BOD prior to the conduct of the elections
which shall not be later than 30 days from the school
opening
• At least two GA per year
• GA is for the:
• reporting of the physical, financial and
other accomplishments of the SPTA BOD
of the previous SY;
• orientation of members to the election
procedures of HPTA, GrPTA and SPTA
• Other PTA and School Related matters
Conduct of meetings
• Meetings maybe physical, remote or
hybrid
• Notice of meeting should be
disseminated
• SPTAs shall adopt their own rules on
how PTA members can participated
remotely
• Meetinsg shall be documented
through minutes, attendance sheets
and pictures
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MEETINGS
Minutes shall set forth the
• Time and place
• Notice given
• Agenda
• Communication modality
• Names of those present and the time of
entry and exit
• Names of those who are absent
• Every act done or ordered at the meetings
• Must be fully signed by the Secretary,
approved by the Chairperson, GrPTA
Representative, President and noted by the
homeroom adviser / school head.
• With the consent of all attendees , the meeting may be recorded
in audio/video format. If there is objection, the presiding officer
shall take note of the objection and may proceed with the
recording if agreed by majority of the members present
• Yeas and nays must be recorded. Protest of a member must be
recorded in full upon request
• HPTA and GrPTA shall be conducted quarterly simultaneous to
distribution of Report Cards
• SPTA BOD/EXECOM meetings must be conducted at least once
every two months
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Quorum – constitutes such number of members or officers present in a meeting or
General Assembly to start a formal meeting as well as to pass or adopt a resolution, as
provided hereof
GRPTA-COR/SPTA-BOD
• 40% of all members
GENERAL ASSEMBLY/
GPTA/GRPTA MEETINGS
50% plus one
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If quorum is not met within 60 minutes from time set forth in the notice
of the meeting, said meeting shall be adjourned. It shall be recorded
that no meeting was conducted due to lack of a quorum. Members
present may serve as consultative body for purposes of discussion but no
resolution shall be proposed or voted upon.
FEDERATED PTA
COMPOSITION
• All duty elected SPTA BOD Chairperson
• Elect 5 to 15 BOD members
• FPTA BOD elects a set of Officers comprising of the
Chairperson, Vice-Chairperson, Secretary and Treasurer,
• FPTA BOD appoints a Collecting and Disbursing Officer
(may also appoint business manager and auditor) from
among the members present during election (may not be
a BOD)
• FPTA Officers and the appointed officers shall form the
EXECOM, the Execom shall not exceed ½ of the BOD
members
FUNCTIONS
• FPTAs shall conduct regular focus group
discussions with their respective constituents
• Submit report to their constituents on the
outcomes of LSB meetings
• Elected Chairperson shall ensure that the SEF
is used to fund essential school requirements
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FPTA-Committees
(may create other committees)
Grievance
• Chairperson- designated by SDS
from among the BOD
• Two members: designated by
SDS from among the FPTA
members, provided members
are of good standing in the
school/community as
recommended by the FPTA-BOD
Disciplinary
• Chairperson – designated by SDS
from among the BOD
• Two members: designated by
SDS from among the FPTA
members, provided members
are of good standing in the
school/community as
recommended by the FPTA-BOD
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FPTA-ELECTION PROCEDURE
Election timeline Election procedures
• The incumbent PTA Chairperson
shall organize the Elecom to
oversee the conduct of elections
• The elections shall be by secret
ballot
• No proxy or absentee voting
allowed
• The SPTA Chairpersons shall elect
from among themselves the BOD
• Election maybe physical, remote or
hybrid
• After the election, the FPTA-BOD
shall inform SDS through a
resolution of the duly-elected BOD.
Resolution is certified by the
ELECOM
• SDS shall transmit copy of the
resolution to the City Mayor for
information and records purposes
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RECOGNITION OF SCHOOL PTA
Officially recognized pta
• One organized under the
DepEd Order No. 13 s. 2022
• Allowed to collect VSCs and
other authorized
contributions
• SPTAs organized for SY 2021-
2022 are deemed officially
recognized , provided PTA
was active for the last two
years
• Officially recognized PTAs still
need to comply with
requirements
Requirements to be recognized
• Election of HPTAs, GrPTAs and SPTA
• Submission of list of duly elected
officers supported with their Oaths
of Office
• Adoption of an official name of the
SPTA
• Opening of bank account
• Submission of SPTA calendar of
activities
• Conduct of at least two GAs per year
• Active participation in the school
improvement planning, BE, BP,
Commencement Exercises
• Holding of at least 2 school-wide PTA
activities
• Implementation of one priority
project listed in the SIP
• Submission of the Accomplishment
report and Report of Financial
Operations within 30 days after end
of the SY
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RECOGNITION OF SCHOOL PTA
Issuance of recognition
• School heads shall issue a
Certificate of Recognition within
thirty (30) days from the
effectivity of these guidelines to
all SPTAs given automatic
recognition under these
guidelines and/or SPTAs that
satisfy the requirements
provided under Section 19.1
Privileges of recognized pta
• Construct building or structure
• Use of any available space within the school premisess
• Represent the PTA members
• Access pertinent information about learners subject to
Data Privacy Provisions
• Undertake maximum of 4 fundraising activities
• Accept donations
• Act as observer in the school procurement activities
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ALLOWED ACTIVITIES
The said activities within the school or involving the school, its personnel or learners shall
be with prior consultation and approval of the school head. The activities that may be
conducted by a PTA shall be based on the following :
A. ORGANIZE ACTIVITIES THAT SUPPORT DEPED PROGRAMS -
Academic enrichment like Brigada Pagbasa or other reading
programs, learner support activities such as outreach
programs, advocacy campaigns, organize seminars,
webinars and capacity building activities, partner with the
Supreme Pupil/Student organization on their programs and
projects consistent with Deped rules and regulations
B. SUPPORT TO LEARNERS- purchase and/or donation of the
following items: supplementary learning resources,
textbooks, reference books, science laboratory equipment,
or related materials for the classroom or school library,
School supplies for distribution to the learners such as bags,
pencils, notebooks and other learning materials, ICT based
intervention ( desktop computers, tablets, hardware and
software, internet connectivity, television sets, radios,
printers and multi media materials, Hygiene kits for the use
of learners, foot wear, nutritional supplements
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ALLOWED ACTIVITIES
• C. SUPPORT TO S.I.P. - participate in Brigada Eskwela,
support and preparation of SIP and in the review of SBM
practices, construct a building or structure or renovate
for improvement of the school, purchase and or donate
items for school improvement like: furniture, fixtures,
equipment and appliances, sports and recreational
equipment, water sanitation and hygiene facilities, school
safety components such as gates, barriers/walls and
school grounds
• D. SUPPORT TO COMMUNITY- Organize activities such as
clean up drives, tree planting, urban farming, promote
health and wellness advocacy campaigns
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PROHIBITED ACTIVITIES
The PTA and their officers are prohibited from performing the
following:
• Engaging in partisan political activity within the school premises
or using the SPTA in any partisan political activity
• Operating a canteen/school supplies store or being a
concessionaire thereof inside the school or nearby premises or
offering these services to the school as its client either directly or
indirectly;
• Selling insurance and /or pre need plans and recruiting in multi
level marketing or other schemes to learners, parent/guardian-
members
• Receiving any salaries, honoraria, emoluments ot other forms of
compensation from the funds of PTA especially for PTA officers,
BOD and Execom and committee members
• Using the name of the school for unauthorized solicitation of
financial or other resources from private donors or stakeholders
• Charging service fees on the collected Voluntary School
Contributions
• Engaging in fund raising activities in excess of what is allowed
under Section 23.1.5.1
• Other analogous acts
TAKE NOTE: Any violation of the provisions of this section shall be
dealt with corresponding sanctions as provided under section 32
hereof.
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FINANCIAL MATTERS
Collection
• Kindergarten to
Grade 4 learners:
only PTA
membership dues
shall be collected
• Grade 5 to 12
learners: DepEd-
authorized VSC
guidelines
• Strictly on voluntary basis, at a reasonable amount determined by the SPTA-BOD
• Fundraising projects shall be agreed upon during the GA and shall be concurred by the
School Head
• PTAs shall refrain from the setting exorbitant amounts of VSCs
• PTA membership fees shall be collected only once within a school year from
parent/guardian-members, regardless of the number of their learners
• VSCs shall be collected by the PTA treasurer who shall issue pre-numbered receipts for
every collection made. Total amount collected each day will be deposited to the PTA
bank account.
• In no case shall the non-payment of VSCs be made as a basis for non-admission, non-
promotion, non-issuance of a report card or good moral
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FINANCIAL MATTERS
Financial management
• Required to open an “and/or” bank account with passbook
• Open in the name of the Chairperson, Vice-Chairperson, and
Treasurer, unless registered with SEC
• All three shall be required as account signatories to sign all
documents necessary to open and maintain the bank accounts
and conduct financial transactions such as deposits, withdrawal,
fund transfer and check issuances
• The “or” portion shall only apply in the event of removal by the
PTA signatory. In this case, the remaining signatories shall
immediately withdraw the money and close the bank account
concerned.
• If the PTA has an existing bank account, they may continue to use
it provided they follow the provisions above.
• PTAs shall maintain an official logbook to record all its activities
and financial transactions, whether in cash or in-kind.
Recordkeeping, disbursement and
reporting
No cash advance shall be
allowed without a PTA
resolution and fully
accomplished petty cash
voucher and liquidation of
previous cash advances of
concerned PTA officials has
been settled.
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FINANCIAL MATTERS
Financial reports
• Report on the Physical and Financial Status of the PTA
operations duly signed by the officers shall be submitted
twice every school year
• BOD officers must always attach to the financial status
reports a copy of the updated passbook, updated
machine-validated outstanding balance for the reference
month, a listing of all resolutions passed and a summary
of all petty cash vouchers and collection receipts issued
for the period being reported.
Recordkeeping, disbursement and
reporting
• All PTA records must be secured and always locked in the school premises
and cannot be taken out unless authorized by the majority vote of the
Officers
• PTA treasurer shall furnish machine-validated slip indicating the outstanding
balance of the PTA account on a monthly basis to the PTA Officers and School
Head
• Complete file of all documents as follows
• Official logbook
• Pre-numbered receipts and invoices
• Reports and other documents
• Notices of meetings
• Attendance sheets
• Minutes of the meetings
• Resolutions
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CONFLICTS AND DISCIPLINE: Grievance
Grounds:
• Improper implementation of the PTA policies and
procedures
• Unfair treatment by one officer/member of
another officer/member
• Disagreements or conflicts arising from poor
interpersonal relationships
• All other matters of PTA members giving rise to
dissatisfaction and discontentment of other PTA
members
Procedure
• Set a conference to allow aggrieved party to
present his grievance orally to the GC within 15
days from receipt of grievance
• They may schedule the respondent in the same
date or in a later date
• Resolve the grievance within 30 days from time of
last conference
• Aggrieved party may submit grievance to SDS if the
subject is a member of the grievance committee
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CONFLICTS AND DISCIPLINE:Discipline
Grounds: Light
• Simple neglect of duties and responsibilities
• Simple misconduct
• Directly or indirectly requesting or receiving any
gift or benefit involving and amount less than
Php5,000 for himself, in connection with any PTA
contract or transaction between the school/PTA
and any other party wherein the PTA officer, in
his official capacity, has to intervene
• Discourtesy in the discharge of official duties
• Lobbying for personal interest or gain
• Insubordination
• Conviction by final judgment of an offense that is
equivalent to violation to special law involving
fine amounting to not more than Php40,000
• Other similar minor and less grave offenses
stated in the by-laws
Grounds: Grave
• Gross neglect of duties and
responsibilities
• Grave misconduct
• Abuse or misuse of power and authority
• Misappropriation of PTA funds
• Directly or indirectly requesting or
receiving any gift or benefit involving and
amount NOT less than Php5,000 for
himself, in connection with any PTA
contract or transaction between the
school/PTA and any other party wherein
the PTA officer in his official capacity has
to intervene
• Malicious attacks against the
organization and its officers and
members
• Gross and willful violation of the by-laws,
rules and regulations, measures,
resolutions and decisions of the PTA
• Falsification of documents
• Immoral conduct
• Dishonesty
• Five successive unexcused absences in
regular PTA meetings or initiated
activities
• Conviction by final judgment of an
offense that is equivalent to violation to
special law involving fine amounting to
more than Php40,000
• Other similar grave offenses
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CONFLICTS AND DISCIPLINE:Discipline
Procedure
• Committee shall motu proprio or
upon a complaint filed, and after
due notice and hearing, resolve
the complaint and submit
recommendation to BOD within
60 days
• BOD shall have 60 calendar days
to ratify or reverse the
recommendation
• They may only reverse the
recommendation by a vote of 2/3
of the BOD membership
• Defendant BOD must inhibit
• School head may investigate SPTA
disputes and endorse to BOD for
resolution. SDS may investigate
for disputes of FPTA members
• SDS has concurrent jurisdiction to
resolve complaints involving SPTA
BOD or Execom , RD for FPTA
BOD/Execom
• In case the no resolution is made
within the period, automatically
elevated to SDS or RD for action.
SDS/RD has 60 days to resolve
• The exercise of FPTA-DC or the
SDS of their jurisdiction shall
exclude the other
• Appeal shall be made to SDS/RD
within 7 days from receipt of
decision
Sanctions
• Light: written reprimand to
suspension of rights for maximum
of 6 months
• Grave: suspension for more than 6
months to dismissal/expulsion
from office
• Expulsion/dismissal includes
disqualification from SPTA office or
position in the next SY
• In case of dismissal/expulsion of
SPTA-BOD, the alternate GrPTA
shall automatically replace the
BOD
March 3, 2022
Omnibus Guidelines on the Regulation of Operations of Parent-
Teacher Associations
49
CONFLICTS AND DISCIPLINE:
cancellation of recognition
Grounds
• Commission of any prohibited acts and
violation of the general policies on financial
transactions, without prejudice to filing of
appropriate charges before the court
• Failure to submit accomplishment report
and/or report of financial operations
Effects
• All members and/or officers of
the SPTA-BOD/ Execom shall be
automatically removed
• The alternate GrPTA reps shall
automatically replace. School
head shall immediately call for
special election of new set of
SPTA Execom
March 3, 2022
Omnibus Guidelines on the Regulation of Operations of Parent-
Teacher Associations
50
MONITORING
School head
• Adviser to the SPTA and Chairperson of School ELECOM
• Ensures PTA activities are aligned with the SIP and school
priorities
• Conduct inspection of pta books of accounts and
financial records
• Accept donations on behalf of PTA through the adopt-a-
school program coordinator and issue certificate of
acceptance to donors
• Submit reports to PTA coordinator
March 3, 2022
Omnibus Guidelines on the Regulation of Operations of Parent-
Teacher Associations
51
MONITORING
Division PTA Affairs Committee
• Chairperson: SDS
• Members: ASDS
• Division Administrative Officer
• Division SEPS for SocMob
• Division President, Elementary Principals
• Division President, Secondary Principals
• FPTA BOD Chair
• President, Division SSG/SPG
Function
• Strictly monitor the activities of the PTAs and
their compliance with reports and other
requirements
• Settle certain matters that may be submitted
to it for resolution
• Submit the validated and consolidated PTA
monitoring Report to the Regional PTA
Coordinator
March 3, 2022
Omnibus Guidelines on the Regulation of Operations of Parent-
Teacher Associations
52
POWER OF REVIEW
Nature
• The Office of the Secretary of
Education retains its power or
authority to review, affirm,
modify or reverse such decision
or resolution consistent with its
mandate under RA 9155 and all
other applicable laws, rules, and
regulations.
Procedure
• Petition for review must be filed
within ninety (90) days from the
issuance of the decision or
resolution sought to be reviewed
• Petitioner must first exhaust all
the remedies available under the
guidelines prior to filing
March 3, 2022
Omnibus Guidelines on the Regulation of Operations of Parent-
Teacher Associations
54
Thank You
Atty. Marinel D. Oro
Legal Officer
SDO Mandaue City
March 3, 2022
Omnibus Guidelines on the Regulation of Operations of Parent-
Teacher Associations
55

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  • 1. Omnibus Guidelines on the Regulation of Operations of Parent- Teachers Association March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 1
  • 2. Scope March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 2 • Apply to all public schools offering K to 12 Basic Education Program • Cover all private and non-deped-managed basic education schools to the extent applicable • Applicable to all levels of DepEd in effectively regulating the operations of the PTA • Apply to the engagement of various DepEd Personnel and stakeholders.
  • 3. Membership GENERAL MEMBERS • shall be limited to parents, or in their absence, the guardians of duly enrolled learners, as well as teaching and non-teaching personnel in a basic education school, whether public or private • Membership in the PTA shall not be restricted by the nonpayment of the PTA membership dues, which shall be purely on a voluntary basis TEACHERS & SCHOOL HEADS • A teacher-member elected as a member of the BOD shall not be elected as an officer, except as a Secretary of the SPTA. • The school head shall only serve as adviser to the SPTA. TEACHER WHO ARE PARENTS • A teacher-member with a child enrolled in the school where he/she is assigned may only participate as a parent/guardian-member and may not only be elected as Secretary of the HPTA. • teacher-member has a child in another school may not be elected as HPTA President, Vice-President, or Treasurer. • A school head may be elected as a PTA officer of another school where his/her child is enrolled, except for the positions of SPTABOD Chairperson, Vice-Chairperson, or Treasurer. March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 3
  • 4. DUTIES OF PARENT-MEMBERS • To attend PTA meetings, including general assemblies. • To participate in the election of PTA officers. • To actively support and participate in PTA programs, projects, and activities. • To support teachers in their teaching and non-teaching duties. • To help the school implement programs and projects including, but not limited to, Brigada Pagbasa, Brigada Eskwaela, Gulayan sa Paaralan Program, monitor attendance of learners at risk of dropping out, and promote health and nutrition programs. • To monitor learner performance and provide feedback to the teacher concerned. • To give feedback on school policies and programs for consideration of homeroom adviser and/or school authorities. • To help promote DepEd advocacies, campaigns, and other programs on ensuring the delivery of a quality education. • To perform such other duties and responsibilities, which may be promulgated by the SPTA in its by-Iaws subject to the existing laws, policies, and DepEd rules and regulations. March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 4
  • 5. Guardian - Refers to a person or an individual appointed by a competent court as the legal guardian of the learner For purposes participating as member: • an individual, authorized in writing by the biological parent/s, to whom the physical care and custody of the learner has been entrusted; • a relative of the learner within the fourth degree of consanguinity or affinity: Provided that, said relative has the physical care and custody over the learner and said relative is living in the same household as the learner; • an individual who holds a certification from the barangay stating that the individual has physical care and custody of the learner, and such individual is providing financial and other support to the learner; • in the case of an orphan, the individual or the head of the institution who has the physical care and custody of the learner. March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 5
  • 6. Requirements to become Guardian-member: Contents of affidavit • must execute a notarized affidavit to be submitted to the homeroom adviser, copy furnished the school head, • affidavit must be supported by another affidavit executed by at least one disinterested person corroborating the declaration stated in the affidavit of such individual intending to be considered a guardian. • Objection of biological parents to the guardianship maybe made in writing stating the reason for such objection • stating the facts of his guardianship, • a general narration as to the location or whereabouts of the natural or biological parent/s, and • the reason/s why the parent/s cannot physically care for the learner. March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 6
  • 7. COMPOSITION OF SPTA-BOD March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent-Teacher Associations 14
  • 8. SPTA-BOD Composition March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent-Teacher Associations 15
  • 9. REMOVAL AND FILL-UP VACANCY REMOVAL • In case of transfer, drop-out, expulsion, or death of learner; resignation or death of SPTA BOD/FPTA BOD • The member shall be automatically removed from office • In case the learner returns, the PTA member may still run for office in the following SY, however the discontinued term shall constitute as one full term. Fill-up of vacancy March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 17
  • 10. SPTA-Committees (may create other committees) Grievance • Chairperson- designated by SH from among the BOD • Two members: designated by SH from among the SPTA members, provided members are of good standing in the school/community as recommended by the SPTA-BOD disciplinary • Chairperson – designated by SH from among the BOD • Two members: designated by SH from among the SPTA members, provided members are of good standing in the school/community as recommended by the SPTA-BOD March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 18
  • 11. PTA Activities Omnibus Guidelines on the Regulation of Operations of Parent-Teacher Associations March 3, 2022 19
  • 12. PTA Activities Omnibus Guidelines on the Regulation of Operations of Parent-Teacher Associations March 3, 2022 20
  • 13. PTA Activities Omnibus Guidelines on the Regulation of Operations of Parent-Teacher Associations March 3, 2022 21
  • 14. DUTIES OF ELECOM FORM OF NOTICE • The ELECOM shall prepare the Notice of Meeting for the election of officers of the HPTA, GTPTA, and SPIA-BOD. The Notice shall include the following: • date of notification; • meeting agenda; • list of positions to be filled and its respective duties and responsibilities; • date, time, and venue of the meeting; • And mode of communication for the conduct of the meeting (physical or face-to-face, remote, or hybrid communication). • In relation to Section 1O.6, the ELECOM shall determine the most appropriate mode of the conduct of the meeting. DISSEMINATION OF NOTICE • The ELECOM, through the homeroom adviser, shall disseminate the Notice of Meeting at least ten (10) calendar days prior to the date of the election, through available and appropriate dissemination strategies such as: (a) giving of notice slip to learners; (b) posting in the school's bulletin board or other conspicuous places within the school campus; (c) posting in the official social media page of the school; (d) sending text messages/calls, chats, emails; and/or (e) other communication platforms, as applicable. • On or before the stated date of election, the ELECOM shall orient the PTA members on the election procedures for all PTA officers, as well as the roles and responsibilities of the PTA. March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 24
  • 15. DUTIES OF ELECOM • adopt rules and regulations that will ensure free, honest, and orderly election, whether regular or run-off elections; • designate the homeroom advisers as presiding officers to help ensure that election procedures, requirements, and timelines are strictly followed, including the verification of identity of voting PTA members; • rule on any question or Protest regarding the conduct of the elections; and • proclaim all duly elected PTA officers. • immediately after the proclamation of the winners or upon resolution of any election protest, the ELECOM shall tum over all the election results and materials to the school head for safekeeping and documentation, subject to the provisions of RA 1O173 (Data Privacy Act of 2ol2l and the Executive Order No. 2, s. 2O16 issued by the Office of the President on July 23, 2016 on Freedom of Information; • The ELECOM may also promulgate and issue additional guidelines relative to the conduct of PTA elections that are consistent with these guidelines. March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 25
  • 16. ELECTION PROCEDURES presiding OFFICER’S DUTIES • supervise the conduct of elections; • conduct the voting in the designated polling place and administer the counting of votes; • maintain order within the polling place and its premises; • ensure the integrity and secrecy of all documents related to the conduct of election; and • facilitate and perform other functions for the smooth implementation of the voting process. Designation of presiding officers • HPTA: The homeroom adviser shall sit as presiding officer. In the absence of the adviser, ELECOM may designate another adviser who completed her HPTA election and willing to substitute • GrPTA: ELECOM designates a presiding officer among the grade level homeroom advisers who is the most knowledgeable • Upon confirmation by ELECOM, presiding officer may designate parent/guardian-member to assist but the latter shall be disqualitied to run for any HPTA position. March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 26
  • 17. MODES OF ELECTION PHYSICAL • PTA shall sign the attendance sheet to record their participation and determine quorum • Votation shall be done viva-voce or secret ballot. FPTA/SPTA shall be by secret ballot • In case of tie, toss coin or run-off shall be conducted hybrid • combination of physical (face-to-face) and remote communication (online and/or offline) may be used in the conduct of elections as may deem appropriate or practicable under the circumstances of the PTA members. • PTA members who cannot physically attend the election may vote through remote communication: Provided, that he/she shall notify in advance the presiding officer of his/her intention to vote or attend through remote communication. March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 30
  • 18. MODES OF ELECTION REMOTE (ONLINE) • Members who cannot physically attend meetings or cast a vote may participate through remote communication • Parent/guardian members shall immediately notify whether he elects to participate remotely • Access the meeting link as stated in the notice of the meeting • Presiding officer shall always call the names of the present PTA members based on the attendance to enable them to cast their vote REMOTE (OffLINE) • Presiding officer shall verify the mobile numbers of PTA members and determine who will participate via text or phone call. Must ensure no proxy voting • Presiding officer sends a text message explaining the processes and rules of remote offline election as well as the names of the nominated officers • Allot 10 to 20 minues to gather the nominations per position, consolidate and send to the PTA members for vote. • Allot 10 to 20 minutes for the votation, tally the votes, and repeat the process. • Send text message announcing the elected PTA officers • In the interest of fairness and transparency, toss coin for tie-breaking shall be recorded on camera. March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 31
  • 19. ELECTION PROTEST • a candidate who intends to file a protest must first take an oath before the ELECOM of his/her intention to file an election-related protest within sixty (60) minutes from the time that the elected officers have been proclaimed. Failure to comply within this period shall automatically forfeit the candidate's right to protest; • a formal protest in writing must be filed before the ELECOM, duly supported by evidence, within twenty-four (24) hours after taking an oath of intention to file; and • the ELECOM shall investigate and/or conduct a recount (if prayed for by the protestant or the candidate filing the election protest) and resolve the election protest within forty-eight (48) hours from receipt thereof. • The decision of ELECOM shall be final and executory. March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 32
  • 20. MEETINGS Convening SPTA-GA • The first General Assembly shall be convened by the incumbent SPTA-BOD prior to the conduct of the elections which shall not be later than 30 days from the school opening • At least two GA per year • GA is for the: • reporting of the physical, financial and other accomplishments of the SPTA BOD of the previous SY; • orientation of members to the election procedures of HPTA, GrPTA and SPTA • Other PTA and School Related matters Conduct of meetings • Meetings maybe physical, remote or hybrid • Notice of meeting should be disseminated • SPTAs shall adopt their own rules on how PTA members can participated remotely • Meetinsg shall be documented through minutes, attendance sheets and pictures March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 33
  • 21. MEETINGS Minutes shall set forth the • Time and place • Notice given • Agenda • Communication modality • Names of those present and the time of entry and exit • Names of those who are absent • Every act done or ordered at the meetings • Must be fully signed by the Secretary, approved by the Chairperson, GrPTA Representative, President and noted by the homeroom adviser / school head. • With the consent of all attendees , the meeting may be recorded in audio/video format. If there is objection, the presiding officer shall take note of the objection and may proceed with the recording if agreed by majority of the members present • Yeas and nays must be recorded. Protest of a member must be recorded in full upon request • HPTA and GrPTA shall be conducted quarterly simultaneous to distribution of Report Cards • SPTA BOD/EXECOM meetings must be conducted at least once every two months March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 34
  • 22. Quorum – constitutes such number of members or officers present in a meeting or General Assembly to start a formal meeting as well as to pass or adopt a resolution, as provided hereof GRPTA-COR/SPTA-BOD • 40% of all members GENERAL ASSEMBLY/ GPTA/GRPTA MEETINGS 50% plus one March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 35 If quorum is not met within 60 minutes from time set forth in the notice of the meeting, said meeting shall be adjourned. It shall be recorded that no meeting was conducted due to lack of a quorum. Members present may serve as consultative body for purposes of discussion but no resolution shall be proposed or voted upon.
  • 23. FEDERATED PTA COMPOSITION • All duty elected SPTA BOD Chairperson • Elect 5 to 15 BOD members • FPTA BOD elects a set of Officers comprising of the Chairperson, Vice-Chairperson, Secretary and Treasurer, • FPTA BOD appoints a Collecting and Disbursing Officer (may also appoint business manager and auditor) from among the members present during election (may not be a BOD) • FPTA Officers and the appointed officers shall form the EXECOM, the Execom shall not exceed ½ of the BOD members FUNCTIONS • FPTAs shall conduct regular focus group discussions with their respective constituents • Submit report to their constituents on the outcomes of LSB meetings • Elected Chairperson shall ensure that the SEF is used to fund essential school requirements March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 36
  • 24. FPTA-Committees (may create other committees) Grievance • Chairperson- designated by SDS from among the BOD • Two members: designated by SDS from among the FPTA members, provided members are of good standing in the school/community as recommended by the FPTA-BOD Disciplinary • Chairperson – designated by SDS from among the BOD • Two members: designated by SDS from among the FPTA members, provided members are of good standing in the school/community as recommended by the FPTA-BOD March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 37
  • 25. FPTA-ELECTION PROCEDURE Election timeline Election procedures • The incumbent PTA Chairperson shall organize the Elecom to oversee the conduct of elections • The elections shall be by secret ballot • No proxy or absentee voting allowed • The SPTA Chairpersons shall elect from among themselves the BOD • Election maybe physical, remote or hybrid • After the election, the FPTA-BOD shall inform SDS through a resolution of the duly-elected BOD. Resolution is certified by the ELECOM • SDS shall transmit copy of the resolution to the City Mayor for information and records purposes March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 38
  • 26. RECOGNITION OF SCHOOL PTA Officially recognized pta • One organized under the DepEd Order No. 13 s. 2022 • Allowed to collect VSCs and other authorized contributions • SPTAs organized for SY 2021- 2022 are deemed officially recognized , provided PTA was active for the last two years • Officially recognized PTAs still need to comply with requirements Requirements to be recognized • Election of HPTAs, GrPTAs and SPTA • Submission of list of duly elected officers supported with their Oaths of Office • Adoption of an official name of the SPTA • Opening of bank account • Submission of SPTA calendar of activities • Conduct of at least two GAs per year • Active participation in the school improvement planning, BE, BP, Commencement Exercises • Holding of at least 2 school-wide PTA activities • Implementation of one priority project listed in the SIP • Submission of the Accomplishment report and Report of Financial Operations within 30 days after end of the SY March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 39
  • 27. RECOGNITION OF SCHOOL PTA Issuance of recognition • School heads shall issue a Certificate of Recognition within thirty (30) days from the effectivity of these guidelines to all SPTAs given automatic recognition under these guidelines and/or SPTAs that satisfy the requirements provided under Section 19.1 Privileges of recognized pta • Construct building or structure • Use of any available space within the school premisess • Represent the PTA members • Access pertinent information about learners subject to Data Privacy Provisions • Undertake maximum of 4 fundraising activities • Accept donations • Act as observer in the school procurement activities March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 40
  • 28. ALLOWED ACTIVITIES The said activities within the school or involving the school, its personnel or learners shall be with prior consultation and approval of the school head. The activities that may be conducted by a PTA shall be based on the following : A. ORGANIZE ACTIVITIES THAT SUPPORT DEPED PROGRAMS - Academic enrichment like Brigada Pagbasa or other reading programs, learner support activities such as outreach programs, advocacy campaigns, organize seminars, webinars and capacity building activities, partner with the Supreme Pupil/Student organization on their programs and projects consistent with Deped rules and regulations B. SUPPORT TO LEARNERS- purchase and/or donation of the following items: supplementary learning resources, textbooks, reference books, science laboratory equipment, or related materials for the classroom or school library, School supplies for distribution to the learners such as bags, pencils, notebooks and other learning materials, ICT based intervention ( desktop computers, tablets, hardware and software, internet connectivity, television sets, radios, printers and multi media materials, Hygiene kits for the use of learners, foot wear, nutritional supplements March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 41
  • 29. ALLOWED ACTIVITIES • C. SUPPORT TO S.I.P. - participate in Brigada Eskwela, support and preparation of SIP and in the review of SBM practices, construct a building or structure or renovate for improvement of the school, purchase and or donate items for school improvement like: furniture, fixtures, equipment and appliances, sports and recreational equipment, water sanitation and hygiene facilities, school safety components such as gates, barriers/walls and school grounds • D. SUPPORT TO COMMUNITY- Organize activities such as clean up drives, tree planting, urban farming, promote health and wellness advocacy campaigns March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 42
  • 30. PROHIBITED ACTIVITIES The PTA and their officers are prohibited from performing the following: • Engaging in partisan political activity within the school premises or using the SPTA in any partisan political activity • Operating a canteen/school supplies store or being a concessionaire thereof inside the school or nearby premises or offering these services to the school as its client either directly or indirectly; • Selling insurance and /or pre need plans and recruiting in multi level marketing or other schemes to learners, parent/guardian- members • Receiving any salaries, honoraria, emoluments ot other forms of compensation from the funds of PTA especially for PTA officers, BOD and Execom and committee members • Using the name of the school for unauthorized solicitation of financial or other resources from private donors or stakeholders • Charging service fees on the collected Voluntary School Contributions • Engaging in fund raising activities in excess of what is allowed under Section 23.1.5.1 • Other analogous acts TAKE NOTE: Any violation of the provisions of this section shall be dealt with corresponding sanctions as provided under section 32 hereof. March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 43
  • 31. FINANCIAL MATTERS Collection • Kindergarten to Grade 4 learners: only PTA membership dues shall be collected • Grade 5 to 12 learners: DepEd- authorized VSC guidelines • Strictly on voluntary basis, at a reasonable amount determined by the SPTA-BOD • Fundraising projects shall be agreed upon during the GA and shall be concurred by the School Head • PTAs shall refrain from the setting exorbitant amounts of VSCs • PTA membership fees shall be collected only once within a school year from parent/guardian-members, regardless of the number of their learners • VSCs shall be collected by the PTA treasurer who shall issue pre-numbered receipts for every collection made. Total amount collected each day will be deposited to the PTA bank account. • In no case shall the non-payment of VSCs be made as a basis for non-admission, non- promotion, non-issuance of a report card or good moral March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 44
  • 32. FINANCIAL MATTERS Financial management • Required to open an “and/or” bank account with passbook • Open in the name of the Chairperson, Vice-Chairperson, and Treasurer, unless registered with SEC • All three shall be required as account signatories to sign all documents necessary to open and maintain the bank accounts and conduct financial transactions such as deposits, withdrawal, fund transfer and check issuances • The “or” portion shall only apply in the event of removal by the PTA signatory. In this case, the remaining signatories shall immediately withdraw the money and close the bank account concerned. • If the PTA has an existing bank account, they may continue to use it provided they follow the provisions above. • PTAs shall maintain an official logbook to record all its activities and financial transactions, whether in cash or in-kind. Recordkeeping, disbursement and reporting No cash advance shall be allowed without a PTA resolution and fully accomplished petty cash voucher and liquidation of previous cash advances of concerned PTA officials has been settled. March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 45
  • 33. FINANCIAL MATTERS Financial reports • Report on the Physical and Financial Status of the PTA operations duly signed by the officers shall be submitted twice every school year • BOD officers must always attach to the financial status reports a copy of the updated passbook, updated machine-validated outstanding balance for the reference month, a listing of all resolutions passed and a summary of all petty cash vouchers and collection receipts issued for the period being reported. Recordkeeping, disbursement and reporting • All PTA records must be secured and always locked in the school premises and cannot be taken out unless authorized by the majority vote of the Officers • PTA treasurer shall furnish machine-validated slip indicating the outstanding balance of the PTA account on a monthly basis to the PTA Officers and School Head • Complete file of all documents as follows • Official logbook • Pre-numbered receipts and invoices • Reports and other documents • Notices of meetings • Attendance sheets • Minutes of the meetings • Resolutions March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 46
  • 34. CONFLICTS AND DISCIPLINE: Grievance Grounds: • Improper implementation of the PTA policies and procedures • Unfair treatment by one officer/member of another officer/member • Disagreements or conflicts arising from poor interpersonal relationships • All other matters of PTA members giving rise to dissatisfaction and discontentment of other PTA members Procedure • Set a conference to allow aggrieved party to present his grievance orally to the GC within 15 days from receipt of grievance • They may schedule the respondent in the same date or in a later date • Resolve the grievance within 30 days from time of last conference • Aggrieved party may submit grievance to SDS if the subject is a member of the grievance committee March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 47
  • 35. CONFLICTS AND DISCIPLINE:Discipline Grounds: Light • Simple neglect of duties and responsibilities • Simple misconduct • Directly or indirectly requesting or receiving any gift or benefit involving and amount less than Php5,000 for himself, in connection with any PTA contract or transaction between the school/PTA and any other party wherein the PTA officer, in his official capacity, has to intervene • Discourtesy in the discharge of official duties • Lobbying for personal interest or gain • Insubordination • Conviction by final judgment of an offense that is equivalent to violation to special law involving fine amounting to not more than Php40,000 • Other similar minor and less grave offenses stated in the by-laws Grounds: Grave • Gross neglect of duties and responsibilities • Grave misconduct • Abuse or misuse of power and authority • Misappropriation of PTA funds • Directly or indirectly requesting or receiving any gift or benefit involving and amount NOT less than Php5,000 for himself, in connection with any PTA contract or transaction between the school/PTA and any other party wherein the PTA officer in his official capacity has to intervene • Malicious attacks against the organization and its officers and members • Gross and willful violation of the by-laws, rules and regulations, measures, resolutions and decisions of the PTA • Falsification of documents • Immoral conduct • Dishonesty • Five successive unexcused absences in regular PTA meetings or initiated activities • Conviction by final judgment of an offense that is equivalent to violation to special law involving fine amounting to more than Php40,000 • Other similar grave offenses March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 48
  • 36. CONFLICTS AND DISCIPLINE:Discipline Procedure • Committee shall motu proprio or upon a complaint filed, and after due notice and hearing, resolve the complaint and submit recommendation to BOD within 60 days • BOD shall have 60 calendar days to ratify or reverse the recommendation • They may only reverse the recommendation by a vote of 2/3 of the BOD membership • Defendant BOD must inhibit • School head may investigate SPTA disputes and endorse to BOD for resolution. SDS may investigate for disputes of FPTA members • SDS has concurrent jurisdiction to resolve complaints involving SPTA BOD or Execom , RD for FPTA BOD/Execom • In case the no resolution is made within the period, automatically elevated to SDS or RD for action. SDS/RD has 60 days to resolve • The exercise of FPTA-DC or the SDS of their jurisdiction shall exclude the other • Appeal shall be made to SDS/RD within 7 days from receipt of decision Sanctions • Light: written reprimand to suspension of rights for maximum of 6 months • Grave: suspension for more than 6 months to dismissal/expulsion from office • Expulsion/dismissal includes disqualification from SPTA office or position in the next SY • In case of dismissal/expulsion of SPTA-BOD, the alternate GrPTA shall automatically replace the BOD March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 49
  • 37. CONFLICTS AND DISCIPLINE: cancellation of recognition Grounds • Commission of any prohibited acts and violation of the general policies on financial transactions, without prejudice to filing of appropriate charges before the court • Failure to submit accomplishment report and/or report of financial operations Effects • All members and/or officers of the SPTA-BOD/ Execom shall be automatically removed • The alternate GrPTA reps shall automatically replace. School head shall immediately call for special election of new set of SPTA Execom March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 50
  • 38. MONITORING School head • Adviser to the SPTA and Chairperson of School ELECOM • Ensures PTA activities are aligned with the SIP and school priorities • Conduct inspection of pta books of accounts and financial records • Accept donations on behalf of PTA through the adopt-a- school program coordinator and issue certificate of acceptance to donors • Submit reports to PTA coordinator March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 51
  • 39. MONITORING Division PTA Affairs Committee • Chairperson: SDS • Members: ASDS • Division Administrative Officer • Division SEPS for SocMob • Division President, Elementary Principals • Division President, Secondary Principals • FPTA BOD Chair • President, Division SSG/SPG Function • Strictly monitor the activities of the PTAs and their compliance with reports and other requirements • Settle certain matters that may be submitted to it for resolution • Submit the validated and consolidated PTA monitoring Report to the Regional PTA Coordinator March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 52
  • 40. POWER OF REVIEW Nature • The Office of the Secretary of Education retains its power or authority to review, affirm, modify or reverse such decision or resolution consistent with its mandate under RA 9155 and all other applicable laws, rules, and regulations. Procedure • Petition for review must be filed within ninety (90) days from the issuance of the decision or resolution sought to be reviewed • Petitioner must first exhaust all the remedies available under the guidelines prior to filing March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 54
  • 41. Thank You Atty. Marinel D. Oro Legal Officer SDO Mandaue City March 3, 2022 Omnibus Guidelines on the Regulation of Operations of Parent- Teacher Associations 55