1. Curriculum Vitae
Devi Naidoo
Dear Sir/Madam
Please allow me the opportunity to tender application for this position.
Name: Devi Naidoo (Judy)
Designation: Procurement Specialist
I have extensive experience (+20yrs) in administration leading to procurement functions. My
responsibilities required me to liaise extensively with external company clients, suppliers and tenderers
as well as with company management of authority – Executive Management and Directors. In such
liaison, I conduct myself professionally and effectively by paying attention to detail and prioritising tasks
by note making or taking.
I believe that one of my greatest strengths is an ability to conduct my work-tasks in a structured and
organised manner and hence such orderliness is provided to company and company management staff.
My work experience has provided me with vast knowledge of the business initiatives important to the
company. My previous role provided me with in-depth procurement understanding by entrusting me with
highly confidential and business sensitive matters.
In conducting my duties, I make use of the Microsoft Office suite: Excel, Word, Powerpoint, Outlook, etc. I
use these tools with proficiency to create spreadsheets, tables, financial reports, tender documents,
memos, presentations and general communication with clients, management, staff, etc.
My employment positions have demanded procurement management proficiency and maintaining high
ethics. I have exercised my responsibilities with diligence and a definitive problem solving inclination. My
approach is customer orientated as I am easily approachable. Hence, I believe that you will find me
suitable for the position. I also enjoy roles of a varied nature requiring flexibility and pro-activeness.
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2. Curriculum Vitae
Devi Naidoo
Personal Information
Full Name: Devi Naidoo
Identity No: 681013 0260 082
Date of birth: 13 October 1968
Nationality: South African
Criminal Offences: None
Languages: English (speak, read, and write)
Afrikaans (speak, read, and write)
Zulu (speak)
Address: 57 Avondale Road
Avondale Estates
Ballito
Contact Details: 072 039 1265 (cell)
Email: judy.naidoo13@gmail.com
Skills & Training Summary
Skill Years Last used level
Microsoft Word ±15 current Advanced
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3. Curriculum Vitae
Devi Naidoo
Microsoft Excel ±15 current Advanced
Microsoft PowerPoint ±15 current Advanced
Microsoft Outlook ±15 current Advanced
Fundamentals of World Class
Procurement 3 current Advanced
Professional Purchasing Skills
& Practices 3 current Advanced
Optimising the Procurement of
Professional Services 3 current Advanced
Time Management made Easy 2 current
SAP System 5 current Intermediate
Academic
Tertiary - Jan 1987 - Dec 1988
Executive Secretarial Diploma (incomplete)
Durban Institute of Technology (Previously known as ML Sultan Technikon)
• Subjects
o Office Admin
o Typing
o Dictaphone typing
o Computers
o Shorthand
Secondary -1986 –Matriculated - Tongaat Secondary School
• Subjects
o English
o Afrikaans
o Biology
o Geography
o Accounting
o Typing
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4. Curriculum Vitae
Devi Naidoo
Employment History
June 2012 – current – Procurement (Strategic Sourcing)
Transnet Port Terminals HQ, Kingsmead Office Park
Duties & Responsibilities
 Report to the Commodity Manager on current projects
 Build sound relationships with Business Units end-users, key suppliers and materials
managers
Tendering Process Management:
 Drives the tender initiation process including facilitation of scope of work and
evaluation criteria.
 Ensure timeous placement of tender adverts
 Maintaining tender register, compiling tender documentation, inviting and receiving
tenders, scheduling tender receipts, and liaising with user departments
 Coordinate and facilitate briefing sessions with bidders on respective commodity.
 Facilitate the tender adjudication process by compiling tenders, evaluating and
validating tenders and expediting of tender adjudication
 Undertake the commercial evaluation of each tender, including checking for
compliance with deliverable requirements, supply of VAT and SARS certificates,
BBBEE accreditation, SD Compliance
 Agree supplier negotiation metrics with Commodity Manager and negotiate with
successful tenderer in finalising all contract terms and conditions
 Collate and compile documentation – TEAR Report (Tender Evaluation and
Adjudication Report) and ensure that it is correctly and timeously signed-off and
submit to Secretariat
 Compile contracts based on tender documentation and ensure that the contracts are
correctly signed off
 Administration of the process of awarding tenders including: issuing letters of
acceptance; distributing and communicating tenders and ensuring compliance.
 Finalising Service Level Agreements.
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5. Curriculum Vitae
Devi Naidoo
 Ensure that all processes and activities are auditable.
Contracts Management:
 Creating contracts and loading of contracts on SAP system
 Ensure all Tender and Contract data is timeously and correctly captured and kept updated on in
SAP
 Management of contracts pertaining to strategic sourcing and reporting thereof.
 Report on supplier performance as well as contract performance and efficiencies
 Report on portfolio contract performance
 Report on portfolio contract administration efficiency in line with annually agreed end-user service
level agreements (SLAs)
Commodities
Container Stevedoring (National) R300M (Contract Administration)
Driving and Handling Services (Durban) R81M (Contract Administration)
Agribulk Services (Durban) R13M (Tender Contract Management)
Security (National) R110M (Contract Administration)
Surveying of vehicles R15M (Contract Administration)
Fuel R1,3BIL (Contract Administration)
Events Management R2M (Tender Contract Management)
Documents Output Control (National) (Contract Management)
Nov 2007 to Dec 2009 - Procurement Officer
Company: Gold Circle, Greyville, Durban, South Africa
Industry: Racing and Gaming
Duties & Responsibilities
General
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6. Curriculum Vitae
Devi Naidoo
1. Ascertain annual cost of products or services by establishing ‘payback period’ ROI, etc and
determine needs and requirements for tender.
2. Tenders
 Create technical specifications together with the relevant managers and technical
staff for the product or service required by the company.
 Generating scoping documents that are detailed, complete and product/service
specific to adequately conclude a contractual agreement between company & service
provider/tenderer
 Advertising tenders: Draw up and submit advertisements to advertising agency.
 Providing prospective suppliers with clarity of technical information.
 Setting up tender/site meetings and tenderer registry functions.
 Receiving and control of tender submissions
 Initial evaluation of contractor submission of tenders together with audit committee.
 Analysing, scoring and detail adjudication of all tender submissions so as to purport
efficient decision making by tender committee.
 As Secretary of the Tender Committee, I minuted decisions taken and duly
distributed.
 Communication to successful tenders telephonically and written and follow-on to
contractual procurement.
 Drawing up of contracts and SLA’s (Service Level Agreements)
3. Procurement
 Interacting with line Managers and Divisional Managers on a regular basis to identify
products / services that are required.
 Identify prospective suppliers that are able to meet the technical requirements as
specified.
 Generate RFQ’s, (on in-house procurement system) obtain quotations together with
other relevant information such as BEE status, company profile etc. from prospective
suppliers.
 Analyse all quotations/submissions from prospective suppliers, adjudicating of
prospective suppliers in terms of Technical capability, cost and BEE.
 Responsible for negotiating prices with vendors.
 Liaise with relevant department Managers and Procurement Manager – confirming
the preferred supplier.
 Draw up contracts and SLA’s with preferred suppliers.
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7. Curriculum Vitae
Devi Naidoo
 Procure goods and collate all relevant documentation, e.g. Purchase
Requisition/Order Notes/Goods Received Notes,
 Collate and reconcile documentation and forward to finance to effect payment.
 Management of the confidential Contracts Database regarding expiry, renewals and
maintenance of contracted vendors/service providers
 Updating the procurement database with the details of preferred suppliers and
services.
 Weekly reconciliation of budget and cost savings to be reported on in management
meeting prior to Director Report.
Oct 2005 to Oct 2007 - BEE Coordinator/Services & Health & Safety Co-
ordinator
Company: Gold Circle, Greyville, Durban, South Africa
Industry: Racing and Gaming
Duties & Responsibilities
1. Report Generating
 Submit quarterly reports to Board of Directors and Western Cape Gambling Board.
 Liaising regularly with HR, MIS, Finance and other departments to ensure the
accuracy of information on the Seven Elements of the BEE Scorecard.
 To ensure structured and consistent quantitative reporting of all Company Corporate
Social Investment initiatives.
 Distribution of reports.
 To ensure that the relevant documentation is recorded and filed
 Maintaining of BEE procurement system
 Preparing upload of suppliers information on a monthly basis and uploading
of information on to in-house procurement database
 Reconciling all information on BEE database from SAP System.
 Updating BEE database with profiles of new and existing suppliers.
 Evaluating and scoring new and existing companies, recognition levels in
accordance with the gazetted BEE codes (Feb 2007).
 Supporting Managers with queries relating to BEE suppliers.
 Providing suppliers with Gold Circle BEE information
 Record keeping and filing.
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8. Curriculum Vitae
Devi Naidoo
 Provide KZN Slots with admin support, reporting on various BEE compliance
regulations.
 Liaising regularly with Administration Manager to ensure accuracy of
information on the seven elements of the BEE scorecard
 Support to Management Accountant
 Monthly transfer of management accounts from SAP to Excel.
 Assist in budget preparation and distribution
 Provide general administrative function
 Support to Services Manager
 General Admin Duties (filing, faxing, photocopying, phone)
 Schedule of Health & Safety meetings
 Minute Taking at Health & Safety Meetings and distribution
 Arranging and co-ordination of all tests for staff. (Health – Audiograms)
 Travel to the different racing venues within Gold Circle Groupfor health &
safety compliance
 Process of all IOD claims to be sent to Dept of Labour
 Record Keeping and Distribution of Auto transactions and Cell phone
accounts
May 2002 to March 2005 - Secretary to National Call Centre Manager Durban/
Admin Assistant - Technical Division
Company: Telkom, Durban, South Africa
Industry: Telecommunications
Duties & Responsibilities
 All general admin duties. (filing, faxing, photocopying, phone)
 Screening of calls
 Compiling of sales stats weekly
 Maintain diary for Manager (electronic)
 Travel arrangements
 Minute taking and documenting
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9. Curriculum Vitae
Devi Naidoo
 Receiving and issuing of Prizes to Operations Managers
 Controlling of all prizes for agents
 Controlling & issuing of Petty Cash
 Controlling of stationery budget as per monthly spend plan
 Daily, weekly and monthly reports to Senior Management.
 Collate all documents for Managers Operational review
 Compilation of contractor payments.
 Updating database for contractor payments for tracking purposes
 Receiving and issuing of stock to contractors
 Records and updating of stocks. (accountability of stock)
 Procuring technical equipment & ordering for stores
 Compilation of weekly work order stats and updates to senior management.
 Coordinating of outgoing work for Contract Reps.
 Escalating & tracking of (customer queries) and deadlines
References
Mrs Ingrid Barlow (Acting Strategic Sourcing Manager)
Transnet
031 308 8349
Ms Veronica Jack (Finance Manager)
Gold Circle
031 314 1738
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10. Curriculum Vitae
Devi Naidoo
 Receiving and issuing of Prizes to Operations Managers
 Controlling of all prizes for agents
 Controlling & issuing of Petty Cash
 Controlling of stationery budget as per monthly spend plan
 Daily, weekly and monthly reports to Senior Management.
 Collate all documents for Managers Operational review
 Compilation of contractor payments.
 Updating database for contractor payments for tracking purposes
 Receiving and issuing of stock to contractors
 Records and updating of stocks. (accountability of stock)
 Procuring technical equipment & ordering for stores
 Compilation of weekly work order stats and updates to senior management.
 Coordinating of outgoing work for Contract Reps.
 Escalating & tracking of (customer queries) and deadlines
References
Mrs Ingrid Barlow (Acting Strategic Sourcing Manager)
Transnet
031 308 8349
Ms Veronica Jack (Finance Manager)
Gold Circle
031 314 1738
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