2. Why Presentation Skills Training?
2
To structure your presentation to deliver your key messages
To hide visible signs of nerves
To maximize voice projection to create impact
To Develop powerful body language
To design and use visual aids to support your message
To deliver effective presentations
What not to do while presenting?
3. Definition & Importance of Presentation
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“A structured , prepared and speech-based means of communicating
information, ideas, or arguments to a group of interested people in
order
to inform or persuade them”
To inform, inspire, entertain, demonstrate ,prove and to persuade,
that is
an objective of a good presentation
4. Objective Of Presentation
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The single most important observation is that the objective of communication is
Not the transmission but the reception. The whole preparation, presentation
and content of a speech must therefore be geared not to the speaker but to the
audience
The main problem with this objective is, of course, the people to whom you are
talking.
5. The Plan
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It is difficult to over estimate the importance of careful preparation. Five minutes
On the floor in front of senior management could decide the acceptance or
rejection of a proposal.
As a rule of thumb for an average presentation, no less than half an hour
should be spent in preparation for 5 minutes of talking
Suppose you have a talk to give, where do you start?
6. The Plan
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Formulate Your Objectives
The starting point in planning any speech is to formulate a precise objective.
This should take the form of a simple, concise statement of intent. Focus is key.
If you do not focus upon your objective, it is unlikely that the audience will.
Identify the Audience
The next task is to consider the audience to determine how best to achieve
your objectives in the context of these people. Essentially this is done by
identifying. Their aims and objectives while attending your presentation.
7. The Plan
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Structure
All speeches should have a definite structure or format; a talk without a
structure is a woolly mess. If you do not order your thoughts into a structured
manner, the audience will not be able to follow them.
Sequential Argument
One of the simplest structures is that of sequential argument which consists of
a series of linked statements ultimately leading to a conclusion. However, this
simplicity can only be achieved by careful and deliberate delineation between
each section.
8. The Plan
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Pyramid
There are two main advantages to this style for presentations. Firstly, it can
Increase the audiences receptiveness to the main ideas. The second
advantage is that the duration of the talk can be easily altered by cutting the
talk.
The Meaty Sandwich
The simplest and most direct format remains the meaty sandwich. This is the
Simple beginning-middle-end format in which the main meat of the exposition is
Contained in the middle and is proceeded by an introduction and followed by a
summary and conclusion
9. Structuring the Presentation
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Beginning
"Tell them what your going to tell them“
Getting attention
Statement of theme
Building rapport
Audience needs
10. Structuring the Presentation
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Middle
“Tell them"
Points to be made
Support material, examples, references, visual aids
Possible audience objections/queries
12. The Delivery
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Whatever you say and whatever you show; it is you, yourself which will remain
the focus of the audience's attention. There are five key facets of the human
body which deserve attention in presentation skills:
The Eyes
The Voice
Expression
The Body
13. Body Language
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Do not stand in front of the screen when the projector is on
“SMILE”
Dress for success
Knees unlocked, head up and shoulders released down
Make eye contact
Breathe and relax
Do not lock your arms
Move
Connect with an audience
Close positively
14. What to wear...
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The 'must' rules
Look at the whole picture and check every element of your appearance,
starting at your head and ending at your feet.
Hair Style
Make Up
The outfit
15. The Three (3) Presentation Essentials
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Use Visual Aids where you can
use large , bold letters for headlines
Not more than 2 different types of fonts in the presentation
Arial, Comic Sans to be used than Times New Roman
Charts, Graphs, pictures, etc to be used
Transition effects: Blinds, Boxes, Checkerboards, Dissolves & Wipes
Props: Toolbox, notepads, clock
16. The Three (3) Presentation Essentials
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Rehearse , Rehearse, Rehearse
“If you fail to prepare, you are prepared to fail”
Rehearse against the clock
Plan to rehearse your presentation out loud at least 4 times
Memorize your script
Video or tape record yourself
17. The Three (3) Presentation Essentials
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The Rule of Three
We remember three things
There are three parts to the presentation
Less is more
18. Overcoming the Fear of Public Speaking
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9 P's:
“Prior Proper Preparation Prevents Poor Performance of the Person
Putting on the Presentation”.
Know the room
Know Your Material
Learn How to Relax
Visualize Yourself Speaking
Concentrate on Your Message
Use involvement techniques (participation)
Learn participants' names and use them
Establish your credibility early by stating your experience, qualifications, successes etc
Use eye contact to establish rapport
Obtain information about the audience in advance
Manage your appearance (dress comfortably and appropriately)
Use your own style (don't imitate someone else)
Introduce yourself to the group in advance (via a social context)
19. 12 telltale signs that Audience is not Listening
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Start to look down
Touch or rub the face, hand or hair
Eyes glaze over and look at the screen
Fidget
Yawn
Flip through their notes
Make copious notes
Sigh heavily
Lie back in the chair and cross their arms
Scan across the room
Whisper
Tap their feet
21. Tips and Techniques for Effective Presentation Skills
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Maintain good eye contact
Taking a stand
Vary your speaking volume
Use pauses
Do not read your presentation
Give handouts
Prepare and be confident
Use props, stories, questions, clips, examples etc
22. Tips and Techniques
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For Delivery
If you have handouts, do not read straight from them
Do not put both hands in your pockets for long periods of time
Speak to the audience…NOT to the visual aids
Speak clearly and loudly enough for all to hear
Learn the name of each participant as quickly as possible
Circulate around the room as you speak
List and discuss your objectives at the beginning of the presentation
Get to the presentation before your audience arrives; be the last one to leave
23. Presentation Planning Checklist
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Pre – Presentation Check
Check the audience seating arrangement. If it is unacceptable to you, modify it
to suit your needs
Check the podium or stage. Decide how you are going to arrange your
workspace to make your talk run smoothly
Visualize your self speaking & make sure you know all your participants name
If you plan to use the chalkboard at any point, make sure chalk and erasers are
available
Cont…..
24. 24
Presentation
Does your introduction grab participant’s attention and explain your
objectives?
Do you follow this by clearly defining the points of the presentation?
Do the main points need support from visual aids?
Is the conclusion strong?
Have your tied the conclusion to the introduction?
Delivery
Are you knowledgeable about the topic covered in your presentation?
Do you have your notes in order ?
25. 25
Appearance
Make sure you are dressed and groomed appropriately and in keeping with the
audience’s expectations
Practice your speech standing (or sitting, if applicable), paying close attention
to your body language, even your posture, both of which will be assessed by the
audience.
Visual Aids
Are the visual aids easy to read and easy to understand?
Are they tied into the points you are trying to communicate?
Can they be easily seen from all areas of the room?
